HomeMy WebLinkAboutres1998-020WHATCOM COUNTY COUNCIL AGENDA BILL
NO. 1998 - 158
CLEARANCES Date Date Received in Council Office Agenda Date Assigned To
Odg. Dept.: County Council
4/14/98
4/21/98
Council
Division Head:
Dept. Head:
Prosecutor.
lH
Budget
Executive:
SUBJECT.•
Resolution establishing procedure for Council Member Travel and Expense Approval
ATTACHMENTS
Proposed resolution
SUMMARY STATEMENT.•
Related County Contract #: should the Clerk schedule a hearing? (YIN Requested Date:
This resolution outlines the procedure for processing a claim for an expense for Council Members:
RECOMMENDED MOTION (for final action):
COUNCIL ACTION TAKEN.
1998 - 158 4/21/98: Amended & Approved 7 - 0. Res. #98 -020
Related File Numbers:
Ordinance or Resolution Number (this item only):
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Trdveft icy4n /98 SPONSORED BY: Imhof
PROPOSED BY: Clerk
INTRODUCTION DATE: 4/21/98
RESOLUTION NO. 98-020
ESTABLISHING A PROCEDURE FOR COUNCIL MEMBER TRAVEL AND
EXPENSE APPROVAL
WHEREAS, Council Members are often asked to attend professional meetings, seminars,
and a variety of organized programs; and
WHEREAS, expenses related to business travel which are considered essential and
reimbursable include, but are not limited to:
A. Registration fees of conventions, banquets, luncheons, seminars or similar
organized programs
B. Rental of hotel rooms or other facilities
C. Parking, ferry/bridge tolls, taxi fares, subway fares, airport bus service and rental
cars
D. Mileage for use of personal vehicle on business related travel at the standard rate
allowed by the Internal Revenue Service
E. Meals for out -of- county business travel
WHEREAS, it has been determined that Whatcom County's `Employee Travel Policy" does
not apply to elected officials; and
WHEREAS, elected officials may travel at their own discretion, within the limits of their
budgets; and
WHEREAS, it has been determined by the Whatcom County Prosecutor that Council
Member travel reimbursements must be approved by the Council and are then forwarded to the
Superior Court for final approval as stated in RCW 36.32.310..
NOW, THEREFORE, BE IT RESOLVED that all Council Member claims for miscellaneous
expenses and those related to official County business travel shall be subject to approval by the
Whatcom County Council; and
BE IT FURTHER RESOLVED that itemized expense claims shall be submitted to the
Council Clerk to be scheduled on the Council agenda once a month; and
1
BE IT FURTHER RESOLVED that after the Council has approved the request for travel
and/or expense reimbursement, the request will be forwarded to the Superior Court for final
approval.
BE IT FINALLY RESOLVED that after approval by a Superior Court judge, the
reimbursement and/or expense will be processed for payment by Council staff.
APPROVED this 21 day of April , 1998.
ATTEST:
APPROVED AS TO FORM:
wren Frakes, Civil Deputy Pros nter
HAFORMS \Travel Policy.doc
Pa
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON