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HomeMy WebLinkAboutord2000-037WIIATCOM COUNTY COUNCIL AGENDA BILL NO. •ZppO -302L CLEARANCES nian' D Date Receivedin Council Office Agenda Date Assigned (o: ungtnaton Eseconve office f ^ a l a s 818 Intro .vision neae: 9112 Finance Cammittee;Council Dept Head: AS Dept Prosenrtor Purchann&Budgee (� Erecudve: Pea Bremen P90 �U t SUBJECT: 2000 SupplelhenudB dket Request #10 ATTACHMENTS: Ordinance, Memoranda & Budget, Modification Requests SEPA review required? ( ) Yes ( ) NO SEPA review completed? ( ) Yes ( ) NO Should Clerk schedule a hearing? ( ) Yes ( x ) NO Requested Date: SUMAIARYSTATEMENT: Supplemental #10 requests funding.' From the General Fund.' 1) To appropriate $32,453 to Health & Human Services from grant funds for Access to Baby & Child Dentistry Project, 2) To appropriate $5,000 to Sherifrom state grant funding for computer equipment 3) To appropriate $13, 000 to Sheri from federal grant funding to reimburse overtimeforjoint operations. From the Conservation Futures Fund: ' To appropriate $500,000 to Parks to provide fundingfor purchase of trail and conservation easements. To amend Position Control to add 1.0 FTE to Health & Human Services (Prevention Coordinator). 2000 -302 8/8/2000: mtoaucea 9/12/2000: Momed 7 -0, Ord. #2000 -037 COUNCIL ACTION TAKEN: Distribution Request Indicate those who should receive a copy after Council action Lin specific names to the right ADS Facilities Management ADS Finance Brad Bennett ADSHuman Rennuces ADSLnfo Services Assmar Audt'ror CooDemtive Evemion D/saicl Court Executive Francine Kincaid Dewey Desler Health HeanngE miner Jail Juvenile Parks Planning Prosecutor Public Works Sheriff Superior Court measurer Ordinance or Resolution Number (this item): 1. M : ^ -O3 1 is 1courrcn&Wp20W Ithub SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 8/8/00 ORDINANCE NO. 2000 -037 AMENDMENT NO. 10 OF THE 2000 BUDGET WHEREAS, the 2000 budget was adopted November 23, 1999; and, WHEREAS, changing circumstances require modifications to the approved 2000 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2000 Whatcom County Budget Ordinance #99 -083 is hereby amended by adding the following additional amounts to the budgets included therein: Additionally, Exhibit B to the 2000 Budget Ordinance, entitled "Authorized Positions' should be amended to include a 1.0 FTE increase to Health & Human Services (Prevention Coordinator). ADOPTED this 12 day of September , 2000. WHATCOM COUNTY COUNCIL ATTEST: - WHATCOM C NTY, WASHINGTON `1 ti atv� & ` y0ana Brown - Davis, C&Oncil Clerk M rlene Dawson, Chair Expenditures Revenuesl Net Effect General Fund Health & Human Services 32,453 (32,453) 0 Sheriff 5,000 (5,000) 0 Sheriff 13 000 (13,000) 0 Total General Fund 50,453 (50,453) 0 Conservation Futures Fund Parks 500.000 0 500.000 Total Consery Futures Fund 500,0001 0 500,000 Total Add'[ Supplemental 550.453 5( 0.4531 I 500.000 Additionally, Exhibit B to the 2000 Budget Ordinance, entitled "Authorized Positions' should be amended to include a 1.0 FTE increase to Health & Human Services (Prevention Coordinator). ADOPTED this 12 day of September , 2000. WHATCOM COUNTY COUNCIL ATTEST: - WHATCOM C NTY, WASHINGTON `1 ti atv� & ` y0ana Brown - Davis, C&Oncil Clerk M rlene Dawson, Chair APPROVED AS TO FORM: 2 Civil Deputy Prosec l(u) roved /O Deni� Pete KremenPete Kremen, County Executive Date: � t fw e* WHATCOM COUNTY Summary of the 2000 Supplemental Budget Ordinance No. 10 Department/Fund Description Increased (Increased) Net Effect to Expenditure Revenue Fund Balance (Decrease) (Increase) Decrease' General Fund Health & Human Services To provide from grant funds 32,453 (32,453) 0 for Access to Baby & Child Dentistry Project Sheriff To provide from state grant 5,000 (5,000) 0 funding for computer equipment Sheriff To provide from federal moo 13 000 0 grant funding to reimburse overtime for joint operations Total to General Fund 50,423 (50,423) 0 Conservation Futures Fund Parks To provide funding for 500.000 0 500.000 purchase of trail and conservation easements Total Consery Futures 500,000 0 500,000 Fund Total Supplemental 550.423 50 423 500.000 rof this amount $0 is From the General Fund supplemental reserve balance in 2000. Attachment A to 2000 Supplemental Budget #10 Page 1 of 1 Exhibit B - AUTHORIZED POSITIONS - 2000 Budget - (Amended Departments Only) Officer Health 0 Director Health Department 1 Manager Community Health & Wellness 1 Manager Environmental Health 1 Manager Human Services 1 Manager Maternity Case 0 Office Administrator 1 Supervisor Public Hlth Nurse 3 Supervisor Enviro Hlth 2 Supervisor Nutrition 1 Assistant Administrative 1 Assistant Medical 2 Coordinator Financial Services 1 Coordinator Technical Services 1 Coordinator Program 2 Coordinator Youth Tobacco Traffic Safety 0 Clerk/Typist II 17 Clerkaypist III 2 CleVypist IV 1 Educator Public Health 1 Nurse Practitioner 1 Nurse Registered 1 Nurse Public Health 11 Worker Registered Social 1 Specialist II Enviro Hlth 5 Specialist I Enviro H8h 6 Specialist I Enviro Hlth Water 1 Technician II Envim Health 0 Nutritionist 2 Account Clerk 3 Clerk Typist II, Relief 0 WIC Certifier 3 Specialist Develop.Disabilities Program 0 Specialist Mental Health Program 0 Specialist Substance Abuse Program 0 Specialist I Substance Abuse 1 Prevention Coordinator 17 1 1 1 1 11 1 17 TOTAL HEALTH 1 80.601 81.111 1.001 0.0ol 0.001 82.10 WhatcomCounty Budget Modification Request Department Health 5 Human Services Requestedby Charles R. Benjamin, Director Thefollowi ng budgetmodification isreq uesled:(checkone) _.__. BudgetTransfer` -V-- BudgetSupplemental" Source:( Accountsto lransferFROMorfundingsou rcefomu pplemental) Cos(Cenmr AwtNumber Descnption Amount 625410 4333.9778 Medicaid Match 13,426.00 625410 4367.1000 WA. Dental Foundation Grant 19,027.00 Accountstolncrease: CWICenter AWNumber 625410 Description 6190 Direct Billing Rate $32,453.00 Amount 32,453.00 $32,453.00 Purposeof rransferorSupplemental:( Ifmoreroomisnecessaryattachadditionalsheet.) Support for the Access to Baby S Child Dentistry (ABCD) Project. Authorizations DepartmentHead Date Executive'sOf ce Date DatePosted By Budget Wdiflcation.xls 2/24/99 eB GOM C� WHATCOM COUNTY r "�., cHARtes R. BENJAMIN HEALTH &HUMAN SERVICES � �' ObeaoE r.o. Box 935 GREG STERN, M.D. Bellingham, WA 9822) -0935 h 2 Health Off icer �`SHINGtO E ED MEMORANDUM M E � � � V JUL 2 5 26H P PETE KRECMEN &OWNISTIAMN TO: Pete Kra men County Executive 06016,66720 384 -1528 FROM: Charles R. Be gamin, Director CQ,U4(3 MNG OLSE,SF IIFPONNNG LINE 136011103903 RE: Supplemental Budget Request (AKDKENIWKSRECUL AMM CARE NEEDS DATE: July 24, 2000 OE0) ]38 -2521 364LD4 C V VI6 12 DISE E Attached is a supplemental budget request for the Health and Human Services �LDL"IDNS (HHS). This request is for additional expenditure and revenue authority for the p63841>s °B Access to Baby & Child Dentistry (ABCD) Project. SMORMES Dental care for low- income individuals is identified as an unmet need in our °° 98131019 community. The purpose of the ABCD Project is to assure Medicaid- eligible children adiM have access to dental care and oral hygiene education. This project was developed .FU NWTN (16(11 6,6.6,2, in partnership with SL Joseph Hospital, Whatcom Dental Society, Washington State 3" 1565 Medical Assistance Administration (MAA), and the Washington Dental Service MaERNNANE.w3 Foundation (WDSF). Funding for this project will come from a WDSF grant and p60164°-2139 804017 Medicaid Administrative Match. The ABCD Project will continue through 2003. Revenues will support existing HHS clerical staff time. Indirect costs will be HHS L NMT DELI 67"829 P ortion of in -kind support and is currently budgeted. 398 -1310 STD,NDSMN New expenditures include: (160) 6.64593 0 New 1.0 FTE Prevention Coordinator: We request that the Position Control ,,. -5,4° Ordinance be amended to reflect a 1.0 FTE increase. This position will be SUIST4NUMDSE tied to grant funding and loss of funding will automatically result in p639813-1o39 termination of the position. 3 VEMINIC • Increased expenditures for travel, professional services contract for project 06016,6 -,593 evaluation, printing, postage, media coverage, and computer. 384.5848 "ELL RECOILDS The Washington Dental Service Foundation Grant Agreement has been forwarded to p60a: 528 your office for consideration at the September 12, County Council meeting along with MCaINIC this supplemental budget request. DEL] 738,2505 3841613 Thank you for your consideration of this request. If you have any questions please call me at Ext. 50801. COMMUNITY HEALTH CENTER WMTCOM HEALTH CENTER HUMAN SERVICES CENTER S09 Glmd Suttl 1 S°° Nosh sum SUNK 10Nn rvonn!0119 St"N Whatcom County Budget Modification Request Department Whatcom County sheriff Requested by Undersheriff lkane Sandell The following budget modification is requested: (check one) _. Budget Transfer* ✓_ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) cost Center Acct Number oescnption Amount 2900 4333.1603 Marijuana Eradication 5,000.00 $5,000.00 Accounts to Increase: Cost Center AM Number owairtia9 Amount 2900 7420 Capital /Computers 5,000.00 $5,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This money comes from the Washington state Patrol through the "Marijuana Eradication Support" program and will be used to purchase computer equipment, which will include two desktop computer systems and a laptop. Authorizations Department Head A�Zext" Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts most be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests. If approved by the Executive will be forwarded to the County Council for authonzation. Budget modification.xls ]/]4/99 ee WHATCOM COUNTY SHERIFF'S OFFICE DALEE.BRANDLAND SHERIFF PUBLIC SAFETY BUILDING 311 Grand Avenue Bellingham, WA 98225 -4078 1175 1010 to)IM:1113DI M TO: Pete Kremen, County Executive FROM: Deane Sandell, Undersheriff DATE: July 18, 2000 SUBJECT: Budget Modification Request DEANE SANDELL UNDERSHERIFF DUSTIN HURLBUT CHIEF DEPUTY RON PETERSON CHIEF CIVIL DEPUTY DAN FITZGERALD CHIEF OF CORRECTIONS td E C E 9 6Y E LF iUL 19 2oon OCTF VQ CA" T-� , CJUNP/ EXECIJTP: e. Attached please rind a budget modification request and an agreement between Washington State Patrol and the Whatcom County Sheriffs' Office. The budget modification request is to place $5,000.00 in line item 2900 7420 Capital /Computers from account number 2900 4333.1603. These funds will he used to purchase two desktop computer systems and one laptop. This money is received from the Washington State Patrol Marijuana Eradication Support funds. RECEIVEr WSP Interagency Agreement JUN 0 9 M Page 1 3/9/00 BUDGET & FISCA, ,uco WSP Contract No. F' WASHINGTON STATE PATROL C000307GSC INTERAGENCY AGREEMENT Other Contract No. Marijuana Eradication Support This Agreement is between the .State of Washington, Washington State Patrol and the .Public Agency identified below, and is issued; pursuant to the InterlocalCooperation Act, chapter 39.34 FICK PUBLIC AGENCY NAME Public Agency Federal Employer Identification Whatcom County Sheriff's Office Number mandatory, for tax purposes) 1— 6W 383 Public Agency Location Address Public Agency Mailing Address (d different from location address) 311 Grand Avenue Bellingham, WA 98225 Public Agency Contact Name Public Agency Contact Telephone Ms. Marvette Gwinner (360) 676-6650 P tic Age 7 %CContact Fa Public Agency Contact E -mail Address S LJg, WSP: Contact Information WSP Project Manager Name and Title WSP Project Manager Address Mark E. Couey, Lieutenant WSP Narcotics Section I Narcotics Section P.O. Box 2347, Olympia, WA 98507 -2347 Telephone Fax E -mail Address (360) 753 -0315, ext. 113 (360) 586 -8231 mcouey @wspwa.gov WSP Administrative Contact Name and Title WSP Administrative Contact Address Jeff Hugdahl P.O. Box 2602 Grants and Contracts Manager Olympia, WA 98504 -2602 Telephone Fax E -mail Address (360) 753 -0602 (360) 586 -7886 jhugdah @wsp.wa.gov Federal Assistance Information Is the Public Agency a subrecipient of federal assistance for the purposes of CFDA Number(s) this agreement? N Yes ❑ No 16.099 Federal Grant Award Name Federal Grant Award Number Domestic Cannabis Eradication/Suppression Program 2000 -93 Is this agreement funded by a federal award for research and development? Federal Award Year ❑ Yes N No - 2000 Agreement Start Date Agreement End Date Maximum Agreement Amount January 1, 20( 0 December 31, 2000 $5,000.00 This Agreement - including the attached Terms and Conditions and any other documents incorporated by reference, contains: all of the terms: and conditions agreed upon by the parties. : No other understandings or representations, oral or otherwise, regarding the subject matter of this Agreement shalt be deemed to exist or bind the parties. The parties signing below warrant that they have read and understand this Agreement gpd l have the authority to enter into this Agreement. FOR THE HINGTO ATE PATROL: FOR THE PUBLIC AGENCY: WSP Si re Date Public Agency Signa re Date (�/ Z000 n , �y 0 OeQtiKi 'e Panted Na and itle Printed Name and Title Annette . S be ief J�EA77fi F ga w4a. U� JI)6hrwce1 FF Approved As To Form: Date Pre - Approved As To Form 519/00 Assistant Attorney General WSP Budget and Fiscal Services: Date /3—ob RECEIVEr WSP Interagency Agreement JUN 0 9 M Page 1 3/9/00 BUDGET & FISCA, ,uco WSP INTERAGENCY AGREEMENT (Continued) 1. Definitions. "Agreement" means this Interagency Agreement, including all documents attached or incorporated by reference. "Public Agency" means the entity performing services to this Agreement and includes the Public Agency's officers, directors, trustees, employees and /or agents unless otherwise stated in this Agreement. For the purposes of this agreement, the Public Agency shall not be considered an employee or agent of WSP. "WSP" means the State of Washington, Washington State Patrol, and its officers, directors, trustees, employees and /or agents. 2. Statement of Work. The Public Agency shall perform the services as set forth in Exhibit A, Statement of Work, which is attached hereto and incorporated herein. 3. Payment WSP shall pay the Public Agency an amount not to exceed the Maximum Agreement Amount specified on Page 1 of this Agreement, minus any matching requirements held by the Public Agency as specified in this Agreement. 4. Billing Procedure. WSP shall reimburse the Public Agency according to Exhibit A, Statement of Work, for work performed to the satisfaction of the WSP Project Manager. Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be submitted not more often than monthly to the WSP Project Manager. The invoices shall describe and document to WSP's satisfaction a description of the work performed, activities accomplished, the progress of the project, and fees and expenses. All invoices submitted for payment by the Public Agency shall reference WSP's agreement number. 5. Agreement Alterations and Amendments. WSP and the Public Agency may mutually amend this Agreement. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind WSP and the Public Agency. 6. Assignment The work to be provided under this Agreement, and. any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express written consent of the other party. 7. Disputes. In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: The Chief of WSP shall appoint a member to the Dispute Board. The Public Agency shall appoint a member to the Dispute Board. The Chief of WSP and the Public Agency shall jointly appoint a member to the Dispute Board. The Dispute Board shall evaluate the dispute and make a determination of the dispute. The determination of the Dispute Board shall be final and binding to all parties to this Agreement. 8. Indemnification. The Public Agency shall be responsible for and shall indemnify and hold WSP harmless for all claims resulting from the acts or omissions of the Public Agency and its subcontractors. WSP shall be responsible for and shall indemnify and hold the Public Agency harmless for all claims resulting from the acts or omissions of WSP and its subcontractors. WSP Interagency Agreement Page 2 3/9/00 WSP INTERAGENCY AGREEMENT (Continued) 9. Independent Capacity. The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 10. Inspection; Maintenance of Records. During the term of this Agreement and for one year following termination or expiration of this Agreement, the Public Agency . shall give reasonable access to the Public Agency's place of business and records to WSP and any other employee or agent of the State of Washington or the United States of America for the purpose of inspecting the Public Agency's place of business and its records, and monitoring, auditing and evaluating the Public Agency's performance and compliance with applicable laws, regulations, rules and this Agreement. During the term of this Agreement and for six years following termination or expiration of this Agreement, the Public Agency shall maintain records sufficient to document: • Performance of all acts required by statute, regulation, rule, or this Agreement; • Substantiate the Public Agency's statement of its organization's structure, tax status, capabilities and performance; and • Demonstrate accounting procedures, practices and records which sufficiently and properly document the Public Agency's invoices to WSP and all expenditures made by the Public Agency to perform as required by this Agreement. 11. Order of Precedence. In the event of any inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule the inconsistency shall be resolved by giving precedence in the following order to: Applicable federal and state law, regulations and rules; Exhibit A,. Statement of Work; Any other provision of this Agreement; and Any document incorporated by reference. 12. Personnel. WSP officers performing work under the terms of this Agreement shall be under the direct command and control of the Chief of WSP or designee, and shall perform duties required under this Agreement in a manner consistent with WSP policy and regulations, and applicable federal, state and local laws. The assignment of WSP personnel under this Agreement shall be at the discretion of the Chief of WSP or designee. 13. Rights in Data. Unless otherwise provided, data which originates from this Agreement shall be "works for hire° as defined by the U.S. Copyright Act of 1976 and shall be owned by WSP. Data shall include, but not be limited to , reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and /or sound reproductions. Ownership includes the right to copyrights, patent, register, and the ability to transfer these rights. 14. Savings. In the event that funds WSP relied upon to establish this Agreement are withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding, WSP may immediately terminate this Agreement by providing written notice to WSP Interagency Agreement Page 3 3/9/00 WSP INTERAGENCY AGREEMENT (Continued) the Public Agency. This termination shall be effective on the date specified in the notice of termination. 15. Severability. If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable. 16. Single Audit Act Compliance. If the Public Agency is a subrecipient of a federal award as identified on Page 1 of this Agreement, the Public Agency shall comply with Office of Management and Budget (OMB) Circular A -133, Audits of States. Local Governments and Non - Profit Organizations. 17. Subcontracting. Except as otherwise provided in this Agreement, the Public Agency may subcontract for any of the services provided under this Agreement with the prior, written approval of WSP. The Public Agency shall be responsible for the acts and omissions of any subcontractor. 18. Termination. Except as otherwise provided in this Agreement, either party may - terminate this Agreement upon thirty (30) calendar days written notification. If this Agreement is so terminated, the terminating party shall be liable only for performance in accordance with the terms of this Agreement for performance rendered prior to the effective date of termination 19. Waiver. A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in writing and signed by an authorized representative of the party and attached to the original Agreement. WSP Interagency Agreement Page 4 3/9/00 Exhibit A STATEMENT OF WORK 1. Purpose. There is evidence that trafficking in controlled substances exists and that such illegal activity has a substantial and detrimental effect on the health and general welfare of the people of the State of Washington. The purpose of this Agreement is to provide funding to local law enforcement agencies to support the locating and eradication of illicit cannabis plants, and the investigation and prosecution of cases involving controlled substances before state and federal courts in the State of Washington. 2. Statement of Work. The Public Agency, with its own law enforcement personnel and employees, shall perform activities supporting the locating and eradication of illicit cannabis plants, such as: a. Gathering and reporting intelligence data relating to the illicit possession and distribution of marijuana. b. Investigating and reporting instances involving trafficking in controlled substances. c. Providing law enforcement personnel staffing for illicit marijuana eradication within the State,of Washington. d. Arresting and bringing to prosecution defendants charge with the violation of controlled substances laws. e. Sending required samples of eradicated marijuana to the National Institute of Drug Abuse (NIDA) Marijuana Potency Monitoring Program. 3. Reporting Requirements. The Public Agency shall submit monthly reports to the WSP Project Manager identified on Page 1 of this Agreement. The WSP Project Manager shall designate the format of these reports. WSP shall not reimburse the Public Agency for any activity or associated cost that has not been identified in a monthly report. All reports and billings must be received by WSP no later than February 1. 2001 for all reimbursable activities during the period of performance for this Agreement. 4. Allowable Costs. Agreement funds may be used to reimburse the Public Agency for the following: a. Law enforcement officer(s) salaries, benefits and overtime during the time they are engaged in the eradication process. b. Mileage, subsistence and lodging costs for law enforcement officers during the time they are engaged in the eradication process. All mileage, subsistence and lodging costs shall be reimbursed at current State of Washington travel reimbursement rates. c. Expendable equipment used directly for marijuana eradication. Expendable equipment is defined as equipment costing less than $600 per unit, and with a total cost of less than $5,000 for the purchase of all units, and with a useful life of less than one year. Title to expendable equipment purchased under this Agreement remains with the Public Agency. d. Non - expendable equipment used directly for marijuana eradication. Non - expendable equipment is defined as equipment costing $600 per unit or more; and/or with a total cost of $5,000 or more for all units; and/or with a useful life of 1 year or more. The purchase of all non -expendable equipment under this Agreement requires the written approval of WSP. WSP may elect to claim ownership of any non-expendable equipment costing $2,000 or more per unit at the end of this Agreement. At the discretion of WSP, the Public Agency may retain ownership of such non - expendable equipment for future marijuana eradication efforts. If the Public Agency retains ownership, the Public Agency shall comply with applicable federal rules and regulations pertaining to inventory and disposal. e. Equipment rental, leasing, maintenance and operation costs for equipment used directly for marijuana eradication. All aircraft used pursuant to this Agreement shall meet all applicable Federal Aviation Administration rules and regulations. 5. Unallowable Costs. Reimbursement to the Public Agency under this Agreement is limited to those cost items identified in Section 3, Allowable Costs. Additionally, the use of Agreement funds is expressly prohibited for defraying the costs related to herbicidal eradication of marijuana without the written consent of WSP in advance. 6. Use of Funds by Other Law Enforcement Agencies. The Public Agency may elect to use Agreement funds to reimburse other law enforcement agencies for their marijuana eradication efforts. If Agreement funds are used in this fashion, the Public Agency remains responsible for ensuring all costs submitted for payment by other law enforcement agencies are allowable under this Agreement. The Public Agency must also report the activities of other law enforcement agencies reimbursed under this Agreement in the Public Agency's monthly report to WSP. 7. Reallocation of Funds. As expeditiously as possible, the Public Agency shall notify the WSP Project Manager if the Public Agency shall not be able to expend any portion of funds provided under this Agreement. Subject to the Agreement Alterations and Amendments section of this Agreement, WSP shall reallocate unexpended funds to other law enforcement agencies that have demonstrated a need for additional funding. 8. Hold Harmless. In addition to the Indemnification section of this Agreement, the Public Agency shall hold the U. S. Drug Enforcement Administration, its agents and employees, and the United States Government harmless from any and all claims, demands, suits, liabilities and cases of action, or whatever kind and designation, and where -ever located in the State of Washington, resulting from activities funded through this Agreement. 9. Certifications. The Public Agency shall execute and return to WSP OJP Form 4061/6, Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements. The Public Agency acknowledges that this Agreement shall not take effect and that no funds shall be reimbursed until the completed OJP Form 4061/6 is received by WSP. Whatcom County Budget Modification Request Department Wbc:com County Sheriff's office Requested by Undersherif f. Deane Sandell _. The following budget modification is requested: (check one) Budget Transfer` ✓. Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Dewnpkm Amount 2900 4338.2114 Reimburse US Customs service 13,000.00 $13,000.00 Accounts to Increase: Cost Center Aort Number omxmmtw Amount 2910 6140 Overtime 11,691.00 2910 6210 Retirement 371.00 2910 6230 Social Security 880.00 2910 6269 Unemployment 58.00 $13,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) We have entered into an agreement with US Customs Service for reimbursement of overtime which involves joint operations which are conducted with customs. Authorizations: Department Head ed� a, Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budqet modification.xls 2/29/99 EB WHATCOM COUNTY SHERIFF'S OFFICE DALE E. BRANDLAND SHERIFF PUBLIG SAFETY BUILDING 311 Grand Avenue Bellingham, WA 98225 -4078 1 11' 1 I TO: Pete Kremen, County Executive FROM: Deane Sandell, Undersheriff DATE: July 18, 2000 SUBJECT: Budget Modification Request DEANE SANDELL UNDERSHERIFF DUSTIN HURLBUT CHIEF DEPUTY RON PETERSON CHIEF CIVIL DEPUTY DAN FITZGERALD CHIEF OF CORRECTIONS JUL 19 2000 "E FI RIPAl:t,I COUNTY E?:_CUTIVF. Attached please find a budget modification request and an agreement between United States Customs and the Whatcom County Sheriffs' Office. The budget modification request is to place $13,000.00 in Investigations line items, which support overtime and benefits. These funds will be used to pay overtime, retirement, social security and unemployment benefits incurred by our detective assigned to this position. This money is received from United States Customs for joint operations support by our department. AGREEMENT BETWEEN TREASURY LAW ENFORCEMENT AGENCIES and LOCAL, COUNTY AND STATE LAW ENFORCEMENT AGENCIES FOR THE REIMBURSEMENT OF EXPENSES *k *kkk* This agreement is entered into by the Whatcom County Sheriffs Office, Bellingham, WA. and the U.S. Customs Service, Special Agent in Charge, Seattle, Washington for the purpose of Ieceiving reimbursable costs incurred by the Whatcom County Sheriffs Office in providing reso&xts to joint operations/task forces. Payments may be made to the extent they are included in the Treasury law enforcement agencies Fiscal Year Plan, and the monies are available within the Treasury Forfeiture Fund to satisfy the request(s) for reimbursable overtime expenses. LIFE OF THIS AGREEMENT This agreement is effective on the date it is signed by both parties to this agreement and terminates on the last day of the current Fiscal Year. Agreements are required on a Fiscal Year basis and most be renewed, if appropriate, by September 30th of each Fiscal Year for the following Fiscal Year. H. AUTHORITY This agreement is established pursuant to the provisions of 31 U.S.C. 9703, the Treasury Forfeiture Fund Act of 1992 which provides for the reimbursement of certain expenses of local, county and state law enforcement agencies incurred as participants in joint opemtions/task forces with a Department of the Treasury law enforcement agency. III. PURPOSE OF THIS AGREEMENT This agreement establishes the procedures and responsibilities of both the Whatcom County' Sheriffs Office and the U.S. Customs Service, Special Agent in Charge, Seattle, Washington for the reimbursement of certain overtime and other expenses pursuant to 31 U.S.C. 9703. IV. NAME OF TASK FORCE/JOINT OPERATION (If applicable) The Name of this Task Force is: Officer is assigned to the RAIC Blaine Office. Projected dates of Operation: Continuous V. CONDITIONS AND PROCEDURES A. Assienment of one Officer(s To the maximum extent possible, Whatcom County Sheriffs Office shall assign dedicated officer(s) to the task force. Within 10 days of the effective date of this agreement, the Whatoom County Sheriffs Office shall provide the U.S. Customs Service, Special Agent in Charge, Seattle, Washington with the names, titles, badge or ID numbers of the officer(s) assigned to the task force. Further, WhatcoT County Sheriffs Office shall provide the hourly overtime wage rate of the officer(s) assigned *411e task force. B. Requests for Reimbursement of Overtime Exnenses 1. The Whatoom County Sheriffs Office may request reimbursement for payment of overtime expenses directly related to work performed by its officer(s) assigned as members of a Joint Task Force with the U.S. Customs Service, Special Agent in Charge, Seattle, Washington for the purpose of conduction official Treasury Investigations 2. The Whatcom County Sheriffs Office shall provide the U.S. Customs Service, Special Agent in Charge, Seattle, within 10 days of signing of this agreement, with the contact name, title, telephone number and address where the law enforcement agency wants the check for reimbursable overtime costs mailed to. Whatcom County Sheriff's Office shall also provide the name to whom the check should be payable and the taxpayers identification number. 3. Invoices submitted for the payment of overtime to locallstate must be submitted on the agency's letterhead. The invoice shall be signed by an authorized representative of that agency. 4. The Whatcom County Sheriffs Office Will submit all requests for reimbursable payments, together with appropriate documentation, to the U.S. Customs Service, Special Agent in Charge, ATTN: Christine Hightower, MVO, 1000 2nd Avenue, Suite 2300, Seattle, Washington 98104 -1048 Telephone (206) 553 -0353. The Whatcom County Sheriffs Office shall certify that the request is for overtime expenses incurred by the Wbatcom County Sheriffs Office for participation with the RAIC Blaine Task Force. The Whatcom County Sheriff's Office shall also certify that requests for reimbursement of overtime expenses have not been made to other Federal law enforcement agencies who may also be participating with the task force. The Whatcom County Sheriffs Office acknowledges that they remain fully responsble for their obligations as the employer of the officer(s) assigned to the task force and are responsible for the payment of overtime earnings, withholdings, insurance coverage and all other requirements by law, regulation, ordinance or contract regardless of the reimbursable overtime charges incurred. ' °."" .. 5. All requests for reimbursement of costs incurred by the Whatcom County Sheriffs Office must be approved and certified by the U.S. Customs Service, Special Agent in Charge, Seattle. The Treasury law enforcement agency shall countersign the invoices for payment. 6. The maximum reimbursement entitlement for overtime worked on behalf of the RAIC Blaine is set at $13,000.00 per officer for the Fiscal Year period. However, you may not exceed the maximum funds set aside for this agreement. • THE MAXIMUM FUNDS SET ASIDE FOR THIS AGREEMENT ARE NOTED ON " ATTACHMENT A". YOU MAY NOT EXCEED THE .. MAXIMUM FUNDS FIGURE WITHOUT PRIOR WRITTEN CONSENT FROM THE U.S. CUSTOMS SERVICE. C. PROGRAM AUDIT This agreement and its procedures are subject to audit by the U.S. Customs Service, the Department of the Treasury-Office of Inspector General, the General Accounting Office, and other government designated auditors. The Whatcom County Sheriffs Office agrees to permit such audits and agrees to maintain all records relating to these transactions for a period of not less than three years; and in the event of an on -going audit, until the audit is completed. These audits may include reviews of any and all records, documents, reports, accounts, invoices, receipts or expenditures relating to this agreement; as well as the interview of any and all personnel involved in these transactions. D. REVISIONS The terms of this agreement may be amended upon the written approval of both the Whatcom County Sheriffs Office and the U.S. Customs Service, Special Agent in Charge, Seattle. The revision becomes effective upon the date of approval. E. NO PRIVATE RIGHT CREATED This is an internal government agreement between a Treasury Law Enforcement Agency and a Local/County/State Law Enforcement Agency and is not intended to confer any right or benefit to any private person or party. tRRRRRt by. \)ear , n_ eD �( A_l r Diam -a Dale Brandland, Sheriff Rodney C. TuRaud, Jr., Special Agent in ge Whatcom County Sheriffs Office U.S. Customs Service Office of Investigations Bellingham, Washington Seattle, Washington Date: Z'1 -O(7 Date: 5/09/ b 171100 dquarters Approval and date REQUEST TO ESTABLISH REIMBURSEMENT FOR LOCAL, COUNTY OR STATE LAW ENFORCEMENT AGENCIES PARTICIPATING IN JOINT LAW ENFORCEMENT OPERATIONS WITH TREASURY LAW ENFORCEMENT AGENCIES / SURY AGENCY: OCDETFT YES_ NO X TEOA1= *FbNtK Customs Service, SAC- Seattle OCOETF CASE NUMBER: ILL B^EE�ASSS^SIGI IGADDRESS: FOR OVERTIME: X YES NO QLJIJ- 2nd Ave, Suite #2300 RElf le, WA 98104 FOROTHER: _YES _NO CONTACT TELEPHONE NUMBER: 4CTPERSON: 206 -553 -0353 Nor new REASURY AGENCY HEADQUARTERS AE 8 SIGNATURE) APR AME, SIGNATURE 8 DATE) AA9OA- (O1,S /7(, Jr., SAIC /Seattle, WA FULL NAME, ADDRESS, TELEPHONE E EXItNSES TO BE REIM86RSED E ESTIMATED COSTS AND TAXPAYER IDENTIFICATION NUMBER OF LOCAL, COUNTY, STATE AGENCY Payment of Overtime while $ $13,000 Whatcom County Sheriffs Office p Bellingham, WA 98225 Tax ID# 91- 6001383 Contact: Undelsheliff Sandell , , B BEGINNING BALANCE Lt. DeFries Telephone:360-676 -6650 I INCREASES /DECREASES � �ffl ":•"r . 'r TFF APPROVAL AND DATE ^,yc, /� r n �L M MAXIMUM FUNDS AVAILABLE O NTING DATA SFYS. FUND: BUOPL N ORG: PROGRAM: OCC: Attachment A Attachment A Whatcom County Budget Modification Request Department Parks and Recreation Requested by Roger A. Despain The following budget modification is requested: (check one) — Budget Transfer' AL Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) cost center Acct Number Descnirtion Amount 17500 0001.0192 Conservation Futures Fund 500,000.00 5500,000.00 Accounts to Increase: cost center Acct Number Description An f 17500 7320 purchase Easement 500.000.00 $500,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Whatcom Land Trust- purchase permanent trail and conservation easements. Authorizations: Department Head Date $ 00 10 — Executive's Office Date Date Posted By Tansfers affecting salaries, benefits, orcapital accounts must be authorized by the C6 tyn Executve. Transfers affecting other objects do not need Executive approval.. T f f , "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budqet m dification.xls 2/29/99 ED WHATCOM COUNTY t °O "' �oG ROGER A DESPAIN PARKS nt RECREATION Director 3373 3373 Mount Baker Highway ROBERT J. BUNNETT Bellingham, WA 98226 -9522 2 Recreation & Senior Services Supervisor 96hINGt° LARRY B. SIMKINS Parks 0 e tiony So pen(isor MEMORANDUM 4Ue lI % 6QU PETE KREIVIEN %OU @TY E:CCUTI' TO: Pete Kremen, County Executive FROM: Roger A. DeSpain, Parks and Recreation Director DATE: August 2, 2000 SUBJECT: Lake Whatcom Watershed Project An opportunity for a partnership with the Whatcom Land Trust and the Washington State Department of Natural Resources on properties within the Lake Whatcom's watershed has become possible. Three parcels containing 339 acres would be put into a nature reserve area for protection to the watershed. The County would be required to purchase a permanent trail and conservation easement from the Whatcom Land Trust for $500,000. The funds would come from the Conservation Future Fund. Attached is the map identifying the various parcels and details for the project. 4 Enclosure R. A. D. Phone (360) 733 -2900 County Residents (360) 592 -5161 FAX (360) 676 -1180 `ISlirrlRsanA40 a cr es _. `s Sudden We F DNR. 139 acr `ISlirrlRsanA40 a cr es _. `s Sudden We F `ISlirrlRsanA40 a cr es _. Sudden We F Catherine and Edward Stimpson Nature Reserve 1. Property: 200 acres of mature forest, ponds, streams and wetlands in Lake Whatcom watershed between Geneva and Sudden Valley. a. 120 acres owned by Stimpson family (value approximately $900,000) b. 80 acres owned by Trillium (purchase price $450,000) total property value $1,350,000 2. County Purchases permanent trail and conservation easements over entire 200 acres from Land Trust for $500,000 from Conservation Futures Fund 3. Conservation easement prevents owner from • subdividing the land • developing the land • clearcutting or other forest practices affecting water quality 4. Trail easement permits county to install loop trail, signs and parking (possibly extending to DNR adjacent 140 protected acres) 5 $500,000 expended as follows $230,000 to complete purchase of Trillium property by Land Trust $70,000fortrail, signs and parking $200,000 permanent endowment fund to care for trail and property 6. Project would • protect 200 sensitive acres critically located in Lake Whatcom Watershed • protect water quality in Lake Whatcom • provide exceptional recreation and education opportunities in close proximity to population density and schools Give County use of $1.350,000 property at cost of $230,000 ($270,000 goes back to property in maintenance and development) The Land Trust has an option on the Trillium property (and $220,000 toward the purchase price) and a verbal indication of from the Stimpson family of their intent to donate their property to the Land Trust. The County commitment to the purchase of easements would be contingent on the gift from the Stimpson family. They are supportive of and encouraged by this proposal.