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Home My WebLink Aboutord2000-029WHATCOM COUNTY COUNCIL AGENDA BILL amended N0.200D %233 CLEARANCES naiad Dart Date Receivedin Council Oface Agenda our Assigned to: ungimeor: 6xecaave aDice 1tr 6/13 Intro ..aiom Head: 6127 Finance Committee; Council Dept Head: AS Dept Prosecutor 1 PorchuingBudge+: Eiet'umnn Pee Kromen SUBJECT: 2000 Supplemental Budget Request #8 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( ) NO SEPA review completed? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) Yes ( x ) NO Requested Date: SUMMARYSTATEMENT: Supplemental H8 requesis funding: From the General Fund: 1) Appropriate to Parks the amount of $!0,500 from additional revenues received for seasonal staffat summer events and extra maintenance atlearkfacilities; 2) Appropriate to Auditor$49,500 for 2000 Primary and General elections, funded from additional revenues from presidential primary and school district elections; 3) Appropriate $52,726 to Healthfrom additional unantieipatedfundingfrom NSRSNfor drafting Innovative Co- occurring Disorder Services RFP and contacting for service; ,t) Appropriate $35,000 to Prosecuting Attorney for legal feels to be incurred in I- 99 litigation. Also amending Position Control to add 1.0 FTE (Planner 1) to Planning and Development Services. 2000 -233 en3rz000: Introduced 6129@000: Amended and adopted 7 -0, Ora. #2000 -029 Distribution Indicate those who should receive List specific names to the right. Request a copy after Council action. ADS Fadities Management ADS Finance Brad Bennett ADS Human Resources ADS Info Serdua Assessor Auditor Cooperative Fr+ension Duna Court Erecuum Francine Kincaid Dewey Desler Health Hearing Examiner Jail Juvenile Puna Planning Prosecutor Dave McEachran Public Works sherdB Satiamor Coue Treasurer Barbara Cory Ordinance or Resolution (this item): okx) # Number 2l'y'y'x - O -2q COUNCIL ACTION TAKEN: SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 6/13/00 ORDINANCE NO. 2000 -029 AMENDMENT NO. 8 OF THE 2000 BUDGET (amended) WHEREAS, the 2000 budget was adopted November 23, 1999; and, WHEREAS, changing circumstances require modifications to the approved 2000 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2000 Whatcom County Budget Ordinance #99 -083 is hereby amended by adding the following additional amounts to the budgets included therein: BE IT FURTHER ORDAINED, that Exhibit B (Authorized Positions) to the 2000 Budget Ordinance be amended to reflect: an increase of 1.0 FTE (Planner 1) in Planning and Development Services. ADOPTED this?7 day of June , 2000. ATTEST: �"ana Brown - Davis, Cou6b Clerk APPROVED AS TO FORM: w 1, -$ WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Madene Dawson. Chair () Denied County Executive Expenditures Revenues Net Effect General Fund Parks 10,500 (10,500) 0 Auditor 49,500 (49,500) 0 Health 52,726 (52,726) 4 Prosecuting Attorney '` 440 35 000 Total General Fund 147,726 (112,726) 35,000 Total Add'I Supplemental 41 7.726 6 35.000 BE IT FURTHER ORDAINED, that Exhibit B (Authorized Positions) to the 2000 Budget Ordinance be amended to reflect: an increase of 1.0 FTE (Planner 1) in Planning and Development Services. ADOPTED this?7 day of June , 2000. ATTEST: �"ana Brown - Davis, Cou6b Clerk APPROVED AS TO FORM: w 1, -$ WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Madene Dawson. Chair () Denied County Executive WHATCOM COUNTY Summary of the 2000 Supplemental Budoet Ordinance No. 8 Department/Fund Description Increased (Increased) Net Effect to Expenditure Revenue Fund Balance (Decrease) (Increase) Decrease General Fund Parks To provide from additional 10,500 (10,500) 0 revenues for additional seasonal staff work and maintenance at park facilities Auditor To provide from revenues 49,500 (49,500) 0 for 2000 Primary and General elections Health To provide from additional 52,726 (52,726) Q revenues for drafting RFP and contracting for Innovative Co- occurring Disorder Services Prosecuting Attorney To provide additional legal 35,000 0 35,000 services in 1 -99 litigation Total to General Fund 147,726 (112,726) 35,000 Total Supplemental 147.726 35 0� `Of this amount $45,000 is from General Fund supplemental reserve balance in zuuu. Attachment A to 2000 Supplemental Budget #8 Page 1 of 1 Exhibit B - AUTHORIZED POSITIONS - 2000 Budget - (Amended Departments Only) PLANNING & DEVELOP. SVCS. Administration Director 1.00 1.00 Administrative Aide 1.00 1.00 Specialist Senior GIS 1.00 1.00 Specialist II GIS 1.00 1.00 Planning Manager Division 1.00 1.00 *Resources Planner 1.00 0.00 Planner Senior 2.00 2.00 Planner 1.00 1.00 Technician Planning 1.00 1.00 Clerk III 1.00 1.00 Secretary Administrative 1.00 1.00 Buildina Services Manager Division 1.00 1.00 Inspector III Public Svs 1.00 1.00 Inspector II Public Svs 3.00 3.00 Inspector I Public Svs 1.00 1.00 Marshall Deputy Fire 1.00 1.00 Examiner IV Plans 2.00 2.00 Examiner I Plans 1.00 1.00 Permit Coordinator 1.00 1.00 Clerk III 4.00 4.00 Land Use Manager Division 1.00 1.00 Specialist Natural Resources 1.00 1.00 Specialist Senior Land Use 4.00 4.00 Specialist 11 Land Use 4.00 4.00 Specialist I Land Use 3.00 3.00 Technician Land Use 1.00 1.00 Software Specialist 1 1.00 1.00 Inspector Development 1.00 1.00 Clerk Permit/Land Use 2.00 2.00 Clerk III 1.75 1.75 & DEVELOPMENT *Resources Planner transferred to Public Works -Water Resources Division Whatcom County Budget Modification Request Department Parks & Recreation Requested by Roger A. DeSpain The following budget modification is requested: (check one) Budget Transfer` -V-- Budget Supplemental` Source: (Accounts to transfer FROM or funding source for supplemental) Cast Center 6003. Acd Number 4367.1000 Downtwou Park & Rec. Foundation Amount 2,000.00 6003. 4367.1000 B'ham Highland Games 2,000.00 600 (k. 4367.1000 U.S. Customs 2,976.00 6003. 4367.1000 Civil War, Hullaballoon, Society for Creative Anachronism 3,524.00 Accounts to Increase: Cost Center 6003. Acct Number 6120 Dewnpfion Extra Help $10,500.00 Amount 10,500.00 (We have enough in our budget for Social Security, Worker's Comp & Unemployment benefits $10,500.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The funds for this supplemental budget are coming from sponsors of upcoming events at Hovander, a donation from Trillium Corp. (Foundation) for help with labor at Squires Lake, and the U.S. Customs is requesting additional services at the Rifle Range. Authorizations: Department Head Dale 0� Executive's Office Date Date Posted 0 Transfers affecting salaries, benefits or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplem entaTbudget requests; if approved by the Executive` forwarded to the County Council for authorization. eudyet rooditication.xle 2/24/99 ee WHATCOM COUNTY < ° °"' `oo ROGER A. DESPAIN PARKS & RECREATION qP : �a Director ROBERT 1. BUNNETT 3373 Mount Baker Highway Bellingham, WA 98226 -4522 Recreation & Senior Services Supervisor �y 2 4SH�Hr,'f° LARRY B. SIMKINS Parks Operations Supervisor RECEWEC MEMORANDUM MAY 10 2000 TO: Dewey Desler, Deputy Administrator PETE KREMEN /�l)OUNTY EXECUTItJF FROM: Roger A. DeSpain, Parks and Recreation Directo� DATE: May 11, 2000 SUBJECT: Budget Modification Request (Supplemental) The Parks and Recreation Department is requesting a budget supplemental. There are some additional revenues that will be earned this year through events and contracts that were not anticipated. The dollars will be used for seasonal staff that will be working at the events as well as extra maintenance in all park facilities. The following is the explanation for the funding sources. These funds are beyond anticipated revenue that balances the 2000 budget. Parks and Recreation Foundation - The foundation has received funds from Trillium Corporation earmarked for Squires Lake. This is for grounds maintenance, litter control, security, etc. Bellingham Highland Games - The games committee has agreed to pay for extra help for the event. This takes lots of extra help to make sure things run smoothly for that weekend. U. S. Customs - This is a contract that was just finalized this year. Dollars will be used for needed maintenance of all park facilities. Civil War, Hullaballoon, and Society for Creative Anachronism - To be used for additional help for the events. These are huge events and take a lot of extra help to pull them off successfully. Please let me know if I can provide additional information. R. A. D. Enclosure Phone (3601 73 3 -2 900 County Residents (360) 592 -5161 FAX (360) 676 -1180 W HATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Auditor Requested By: Shirley Forslof Budget Transfer XX Budget Supplemental Accounts to transfer from or funding sources of supplemental 10904.4341.4510 Election Cost Reimbursement $ 49,500 ACCOUNTS TO INCREASE: 10904.6125 Pollworkers $ 16,000 10904.6120 Extra Help 30,000 10904.6140 Overtime 3,500 PURPOSE OF TRANSFER Total Supplemental Request OR SUPPLEMENTAL: $ 49,500 This budget request is to provide additional funding for the 2000 Primary and General elections. This request is totally funded by additional revenues received from the separate elections held for the Presidential Primary and school districts. Authorized By: Head: Date Posted: a w�oaiw.mm.ecsnvmm Date: Daze: Dale: Whatcom County it Auditor's Office Whatwar County Courthouse 311 Grand Avenue, Suhe 103 Bellingham, WA 982254186 (360) 6T6ird0 &CM) ]364556 Fax *r.184555 TD) email: auditon&o.whatcom.m.us On the web: www.co.whatcom.m.uslaudltod DATE: May 26, 2000 TO: Pete Kremen, County Executive FROM: Shirley Forslof, County Auditor RE: Supplemental Budget Request I�1 MAY 2 6 2000 PETE KREMEN COUNTY EXECUTIVE Shirley Forslof, County Auditor Terry Hinz CPA, Chief Deputy Auditor Attached is a request for a supplemental Election budget. The 2000 budget anticipated that the Presidential Primary election and School district elections would be held on the same date. This did not occur. The Presidential Primary was held on February 29, and the School election was held two weeks later on March 14. All of the school districts in the county chose to hold their election on a day other than the Presidential Primary because of the special political party rules for that election. Consequently, we are in need of additional funding for the fall elections. This supplemental is fully funded by additional revenues resulting from the separate elections mentioned above. We do not need to request an appropriation from the General Fund at this time. This supplemental will provide funding for the September Primary and November General Elections. It will allow us to staff the poll sites on Election Day, and to staff the elections office during each election. As Pm sure you are aware, this is a presidential election year. Typically in such a year we see a substantial increase in voter registration activity and in the number of citizens voting. In order to meet this peak level of service we rely on extra help employees. This extra help budget request will allow us to bring back our trained extra help employees to provide election services to the citizens of the county. Thank your for your consideration of this request. If you have any questions please give me a call. Whatcom County Budget Modification Request Department Health & Human Services Requested by Charles R. Benjamin The following budget modification is requested: (check one) Budget Transfer' �/. Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Descdptkn Amount 671210 4334.0464 Co- Occurring Disorder 52,726.00 Cost Center Acct Number Descdpflon 671210 6610 Contractual Services Amount 52,726.00 $52,726.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) North Sound Regional Support Network is providing funding to create a special project, Innovative Co- Occurring Disorder Services which will meet the needs of the most at risk mentally ill and chemically abusing adults in Whatcom County. This will enable HHS to publish a Request for Proposal (RFP). Authorizations Department Head ar. Date,5- �95(-410 Executive's Office Date Date Posted By ' Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Fudge[ modification.xle 2/24/99 E9 tGOM CO WHATCOM COUNTY iP G'�A CHARLES R. BENJAMIN HEALTH & HUMAN SERVICES 3 -/ RE C E 9 V kQ Director P.O. Box 935 FN G STERN, M.D. Bellingham, WA 98222 -0935 4 0`SNINGHO MAY 2 4 2000 Health Officer PETE KREMEN COUNTY EXECUTWI AMANI5TMoCNI 0016766720 38.,528 CQNMVNICABIENSF/SF YLPoRING UNE (3601738 2503 CHILDREN WTH WCW HEALTH GRF NEEDS (3601)38 -2521 38.051. CO MICAXU DISEASE WMWLKTI 06011381508 3" 1336 DVAE PME 06Aa ma (30167"929 396v18 :oNMEMU HMTH 0016766124 384 -1565 WTEW11 GWr 060) 60 -3329 38w0v MEN HMTH 06016166629 3961310 $3Dlm1 rV (3W)676.4593 3M5848 StAKIAVCF/9135F 06016166829 3981310 TakWLUINIC OW161645W 384 Sun NTU "CORPS 0016166720 384.T528 WICCLINIC 0W1138 -3505 3841633 MEMORANDUM TO: Pete ICremen, County Executive FROM: Charles R. Benjamin, DirectorOw RE: Supplemental Budget Request DATE: May 24, 2000 I am requesting supplement expenditure authority for FY 2000. This would amend the North Sound Regional Support Network's ( NSRSN) current contract. NSRSN provides funding for mental health administration planning, coordination, and community -based services for Whatcom County. Additional unanticipated funding in the amount of $52,726 has become available for a special project, for Innovative Co- occurring Disorder Services. The goal of the project is to help address the needs of the most at -risk mentally ill and chemically abusing adults in Whatcom County. The amendment requests HHS to publish a Request for Proposal (RFP) and enter into a contract with the respondent whose Co- occurring Disorder Services would bring the most advantageous and innovative service program to Whatcom County. If you have questions, please call me at extension 50801. COMMUNRY HEALTH CENTER WHATCOM HMTH CEWER HUMAN SERVICES CENTER 509 0nM5 Nwo6 re 5VDH - 10p N1nh FmIa S6cet FM (301676-7646 FAX 001676 6729 EAF 001138.2490 SOOM 00 WHATCOM COUNTY 3r�; Pete Krem iv EXECUTIVE'S OFFICE County Executive County Courthouse 311 Grand Avenue, Suite #108 �r"asH�M�.�o� Bellingham, WA 98225 -4082 MEMORANDUM TO: County Council FROM: Pete Kremen, County Executive - DATE: May 31, 2000 RE: Planner T Position in Planning and Development Services At the April 11 Council work sessions on water, the Council requested additional staffing for Lake Whatcom code enforcement and education. Council has also reestablished the Surface Mining Advisory Committee, established a Lake Samish Citizen Committee and is considering a Utility Advisory Committee, which will be staffed by the Department of Planning and Development. The recently approved transfer of Sue Blake from the Department of Planning and Development Services to the Water Resources Division has created an opportunity to reallocate funds to staff these programs. The Department of Planning and Development Services, Planning Division is proposing the creation of a Planner 1 position, which would be located within the Planning Division. The creation of this position would allow the Planning Division to provide additional attention to the following water related land use issues: • Lake Whatcom code enforcement • Public education on lake friendly development practices and land use • Promote and monitor Transfer of Development Rights program • Implement PDS tasks in Lake Whatcom Reservoir Management Program • Monitor Lake Whatcom Overlay District and draft revisions if needed • Work with Lake Samish Advisory Committee on water quality regulations • Other water quality or shoreline related tasks identified, as time allows A number of the tasks described above are currently being done by other Planners in the Planning Division. The new position will allow Division to shift these duties internally to staff the following recently formed committees: • Surface Mining Advisory Committee • Agriculture Advisory Committee • Utility Advisory Committee (when formed) • Point Roberts Subarea Plan Task Force • Birch Bay Planning and Development Group I am requesting that you adjust the position control to establish an additional Planner i position Within the Department of Planning and Development Services, Planning Division. C.C. Dewey Desler, Deputy Administer Sam Ryan, PDS Director Bruce Roll, Water Div. Manager Jennifer Dubrow, Human Resources Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 xGOM11 CCLC,C�L�' WHATCOM COUNTY 3r U Pete ICreRlEv EXECUTIVE'S OFFICE County Executive County Courthouse 311 Grand Avenue, Suite #108 �95„�np <o2 Bellingham, WA 98225 -4082 MdGJ ORT.MU1F1J TO: Members of County Council FROM: Dewey Desler, Deputy Administrator RE: Legal Services for 1 -99 DATE: June 23, 2000 Paul Kundtz, of Riddell Williams, the attorneys we have hired to assist us in the 1 -99 declaratory judgment matter, has now completed the research and analysis of the 17 counterclaims submitted by Recomp. He has estimated that the work that will be necessary to defend 12 of these claims (since 5 of them had originally been anticipated) will result in their firm incurring an additional $30,000 in fees. He proposes that the argument of these counterclaims be handled in the summary judgment process rather than going into a much more costly written/ deposition discovery process. Mr. Kundtz points out in his attached memo that this estimate does not include fees for an evidentiary hearing or trial at this time since he does not anticipate this will be necessary. In furtherance of proceeding in this matter, Mr. Kundtz also states it will be necessary to hire an expert witness to assist in this process. He feels the costs for this expert will approximate $2,000 to $3,000 and not to exceed $15,000. We have approvals from the Council for expenditure authority in the amount of $50,000. We would propose that Budget Supplemental #8 be amended to give the Prosecuting Attorney's office expenditure authority for an additional $35,000 and that an amendment to the contract with Riddell Williams be executed. Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 Whatcom County Budget Modification Request Department Prosecuting Attorney Requested by Dave McEachran, Prosecutor The following budget modification is requested: (check one) Budget Transfer* ✓ Budget Supplemental° Source: (Accounts to transfer FROM or funding source for supplemental) Cost Canter Acct Number Desorption Amount 001 2910.1000 Fund Balance 35,000.00 $35,000.00 Accounts to Increase: Cost center AW Number DescrPfion Amount 2600 6630.904 Professional Services 35,000.00 $35,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To provide additional funding for legal fees in I -99 declaratory judgment matter. Authorizations: rf� Department NNHa I ""-` Date t° a bcclo Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be fomarded to the County Council for authorization. Budget moditication.xls 2/24/99 ES