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Home My WebLink Aboutord2000-025W11ATCOM COUNTY COUNCIL AGENDA BILL NO. 2000-184 CLEARANCES Inirlai Doe Doe Recelvedin Cou"CM0jfee Agenda Dare Assignedw.- ,� C � �' ,'i \ li �C' i' - -. _, APR 2 5 2000 WHATCOM COUNTY COUNCIL 5/2100 Intro Divvton Head Q�00 Finance / Council Dzpl Heard. 5-3o CoUNCII- P,"�,t,�, yj PurchasingBudget Eremdve: _ds SUBJECT: Amending WC 3.08.100, setting requirements for council approval of contracts ATTACHMENTS: Memo and Proposed Ordinance SEPA review required? ( ) Yes ( x SEPA review completed? ( ) Yes ( x ) NO ) NO Should Clerk schedule a hearing ? ( K ) Yes ( ) NO Requested Date: SUMMARYSTATEMENT: 4mending WCC 3.08.100, setting requirements for council approval contracts Distribution Request boatcate those who should receive a copy fier Cowailactt" List ryecific names to the right. AS Facilities Managetwa ASEinance Brad Bennett ASHuman Resources AS Info services Adswor Auditor CooperotiveE emion Dumcl Coup Ereaudve Dewey Desler Heaah Hearing Erandaer Ja(( ACTION TAKEN. 2000 -184 5/262000: I Held o 5 5118/2000: Held to 5/30 - Council only 563012000: Adopted 60, Hoag absent, elated County Contract #: Ord. #2000 -025 j Juve,d(e Parks P(artNng Prosecuwr Public Wort¢ Sher67 Superior Court Treasurer other Related File Numbers: Ordinance or Reso[utiQQn (this item): • if Numbe = �1 DL.5 WHATCOM COUNTY EXECUTIVE'S OFFICE County Courthouse 311 Grand Avenue, Suite #108 Bellingham, WA 98225 -4082 �pOM CO 3ZP `Ta �9`SNINGt�r MEMORANDUM Pete Krennen County Executive TO: L. Ward Nelson, Finance Committee Chair Marlene Dawson, Council Chair Members of County Council FROM: Pete Kremen, County Executiv�— RE: Amending WCC 3.08.100, Setting Requirements for Council Approval of Contracts DATE: April 14, 2000 In reviewing certain procedural matters, it has come to our attention that while WCC 3.08.060 makes provision in emergency situations for bid requirements to be waived by the county executive to expedite matters, it is proposed that in such emergency situations the same consideration be given to processing contracts. Currently, while bid requirements may be waived, if the value of services or materials exceeds current levels requiring Council approval, such contract in fact may not be signed until presented at the next Council meeting. This may cause unnecessary delays in emergent situations. In order to remedy this, the county's attorneys have recommended adding language to WCC 3.08.100 which would exclude the need to bring a contract to the County Council if such contract is needed during the declaration of emergency issued by the county executive. In this manner then, both bid requirements and contract approval would be handled in emergency situations and all work and /or services could proceed in a timely manner. I would appreciate your support of this matter to assist the administration in providing the most timely response in cases of emergency. PK\da RECOMMENDED MOTION: Authorize amending WCC 3.08.100 to provide an exception to when council approval is not necessary for contracts, pursuant to and within the scope of a declaration of emergency made by the county executive. LOD DictatiomCounciWemo contract approval.doc Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 .o,d 107 SPONSORED BY: Executive PROPOSED BY: Executive INTRODUCTION DATE: 5/2/2000 ORDINANCE NO. 2MO -025 AMENDING WCC 3.08.100, SETTING REQUIREMENTS FOR COUNCIL APPROVAL OF CONTRACTS WHEREAS, Whatcom County Code 3.08.060 makes provision that in the event of a declaration of emergency, including those circumstances when the public interest or property of the county would suffer material injury or damage by delay, the requirements governing competitive bids with reference to any purchase or contract may be waived; and WHEREAS, it is important that in such cases of emergency, the requirement to wait for Council approval of contracts in connection with the declared emergency should also be waived; and WHEREAS, the language attached as Exhibit A should replace the current language contained in WCC 3.08.100 in order to address this situation; NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that Whatcom County Code 3.08. 100 be amended to read, in its entirety, as set forth in the attached Exhibit A. ADOPTED this 30 day of may , 2000. ATTi ST: i �L Dana Brown - Davis, Clerk of the Council APPROVED AS TO FORM: WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON MEMene Dawson, Council Chair ()O Approved ()Denied evil Deputy rlZs putor H to Kremen, County Executive M EXHIBIT A 3.08.100 Council approval required. Contracts for professional services exceeding $15,000, bids exceeding $35,000 and all real property leases must be submitted to the county council for approval, except when made: a. in the exercise of an option contained in a contract or lease previously approved by the council; or b. pursuant to, and within the scope of a declaration of emergency made by the county executive under either Whatcom County Code 3.08.060.A or E. The county executive, pursuant to a declaration of emergency, shall submit the contract to the county council for informational purposes at the council's next regular or special meeting.