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Home My WebLink Aboutord2000-023WMATCOM COUNTY CO(JNCILAGENDA BILL NO. 2000 -196 CLEARANCES �dgirmar: Frecunve ofpae Initid f u6 Date ! / Date Receiwatin Conrail Office Agenda Date 5116 Assignedio: intro tvidon Head: SERA review completed? ( 5130 Finance Committee; Council Dept Head: AS Dept Caoperanve Ex mlan Requested Date. Dhnid Caun Proseavor Francine Kincaid Dewey Dester Neagh Hraring ESam/ner Purcka mgBudgd: L3 5 /ro Jvvenite FsedtRVe� Pete Kremer Sr/R rF/`T. 9aaa 6.....L........•..r �L P1p$C Or SEPA review required? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) yes ( x ) NO I SERA review completed? ( ) Yes ( ) NO Caoperanve Ex mlan Requested Date. Supplemental #7 requests funding: From the General Fund: 1) Appropriate to Prosecuting Attorney the amount of$10,000 jar additional fees in 1-99 declaratory judgment matter, 2) Appropriate to Prosecuting Attorney the amount of$1,000 for intervenor costs before Energy Facility Site Evaluation Council From the Road Fund: 3) Appropriate to Treasurer the amount of $246,217 to call all 1981 Limited Tar G.O. bonds. `om the Administrative Services Fund: ./ Appropriate to AS- Facilities Management the amount of$21,000for preliminary architectural work on Health Center Building. 2000 -196 51162000: Introduced 5/30/2000: Adopted 5 -0, McShane abstained. Hoag absent, Ord. #2000-023 Indicate more who should receive a capY after Council action List.rpecific names to the right ,vu raavaevmanagemem ADS "nom"' Bennett ADSHuman Ra ma ADS /rtfo Services Assersor Auditor Caoperanve Ex mlan Dhnid Caun E`eeuaw Francine Kincaid Dewey Dester Neagh Hraring ESam/ner J't Jvvenite Parks Planning P1p$C Or Dave McEachran Pubec won/ sherif lrramance or Kesotu um /Vnmber (this item): o 11.. RD: zcco - p23 SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 5/16/00 ORDINANCE NO. 2000 -023 AMENDMENT NO. 7 OF THE 2000 BUDGET WHEREAS, the 2000 budget was adopted November 23, 1999; and, WHEREAS, changing circumstances require modifications to the approved 2000 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2000 Whatcom County Budget Ordinance #99 -083 is hereby amended by adding the following additional amounts to the budgets included therein: ADOPTED this 30 day of May , 2000. r� APPROVED AS TO FORM: Civil Deputy WHATCOM COUNTY COUNCIL WWHHAA�TCO�M COUNTY, WASHING /TON Ma ene Dawson, Chair () Denied Pet€Kremen, County Executive Date: r"d - oo Expenditures Revenues Net Effect General Fund Prosecuting Attorney 10,000 0 10,000 Prosecuting Attorney 2,000 0 2,000 Total General Fund 12,000 0 12,000 Road Fund Treasurer 246.217 246 217 0 Total Road Fund 246,217 (246,217) 0 Administrative Services Fund AS- Facilities Management 21 000 1( 0.000) 11 000 Total Admin Svcs Fund 210000 (10,000) 11,000 Total Add'I Supplemental 279.271 (266,217) 23000 ADOPTED this 30 day of May , 2000. r� APPROVED AS TO FORM: Civil Deputy WHATCOM COUNTY COUNCIL WWHHAA�TCO�M COUNTY, WASHING /TON Ma ene Dawson, Chair () Denied Pet€Kremen, County Executive Date: r"d - oo WHATCOM COUNTY Summary of the 2000 Supplemental Budaet Ordinance No. 7 Department/Fund Description Increased (Increased) Net Effect to Expenditure Revenue Fund Balance (Decrease) (Increase) Decrease General Fund Prosecuting Attorney To authorize expenditure 10,000 0 10,000 authority for $10,000 in legal fees for 1 -99 declaratory judgment matter Prosecuting Attorney To authorize expenditure 2 000 0 2 000 authority for $2,000 for intervenor costs re Energy Facility Site Evaluation Council Total General Fund 12,000 0 12,000 Road Fund Treasurer To authorize expenditure 246.217 241 6.2171 0 authority for $246,217 to call remaining 1982 Limited Tax G.O. bonds Total Road Fund 246,217 (246,217) 0 Admin Svcs Fund AS -Facil Mgmt To authorize expenditure 21,000 (10,000) 11,000 authority for $21,000 in preliminary architectural work for Health Center Bldg Total Admin Svcs Fund 21,000 (10,000) 0 Total Add'I Suppl 1 279.217 256 217 23 000 'Of this amount $12,000 is from General Fund supplemental reserve balance in 2000. Whatcom County Budget Modification Request Department Prosecuting Attorney Requested by nave McEachran, Prosecutor The following budget modification is requested: (check one) — Budget Transfer* _ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost center Acct Number Description Amount 001 2910.1000 Fund Balance 10,000.00 Accounts to Increase: cost Canter Amt Number 2600 Descnptian 6630.904 Professional services $10,000.00 Amount 10,000.00 000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To provide additional funding for legal fees in I -99 declaratory judgment matter. Authorizations: f Dept ent Hea �u 1 �] )I &L= Date 511-64) 000 Executive's Office Date Dale Posted a Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive_ Transfers affecting other objects do not need Executive approval. Supplemental budget requests ,'if approved by the Executive will be forwarded to the County . Council for authorization. Budge[ modification.xle 2/24/99 SB Whatcom County Budget Modification Request Department Prosecuting Attorney Requested by nave McEachran, Prosecutor The following budget modification is requested: (check one) — Budget Transfer` _ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) cost center Acct Number Description Amount 001 2910.1000 Fund Balance 2.000.00 $2,000.00 Accounts to Increase: cost center Acct Number Desciption Amount 2600 6630.904 Professional services 2,000.00 $2,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To provide funding for intervenor costs before Energy Facility site Evaluation Council. Authortzations r Depart - He / Date rb 0000 Executive's Office Date Date Posted By 'Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budqct modification.xls 1/24/99 EB WHATCOM COUNTY EXECUTIVE'S OFFICE County Courthouse 311 Grand Avenue, Suite #108 Bellingham, WA 98225 -4082 tLOM CO SP L'L 3 � �9SMrvLtor MEMORANDUM TO: Members of County Council FROM: Dewey Desler, Deputy Administrator RE: Legal Services for 1 -99 and Interven prstatus$ DATE: May 15, 2000 Pete Kremen County Executive Based on the legal work currently being conducted by Mr. Kundtz on the declaratory judgement matter before federal court, I would like to recommend that you adjust the current supplemental budget by $12,000. This will allow Mr. Kundtz to appropriately respond to the counterclaims presented by Recomp's attorneys. Mr. David Grant has requested consulting assistance as we approach the Energy Facility Site Evaluation Council as an intervener. Please adjust the supplement budget by $2,000 in order to cover these projected expenses. Both of these adjustments would be added to the prosecuting attorney's budget. We have prepared and submitted to the Finance and Administrative Services Committee the appropriate paperwork to allow you to approve these adjustments. Thank you for your consideration of this matter. Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 Whatcom County Budget Modification Request Department WHATCOM COUNTY TREASURER Requested by BARBARA J. CORY The following budget modification is requested: (check one) Budget Transfer' Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 215000 - 4369.9001 Miscellaneous Revenue - 56,819.00 215000 8301.10890 Operating Transfer -In - 189,398.00 Accounts to Increase: Cast center Acct Number 215000 215000 215000 - $246,217.00 $246,217.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To call all of the remaining 1982 Limited Tax G.O. bonds. Whereas, the Road Fund has sufficient monies and the rate on the debt is currently at lot it has been determined to be fiscally advantageous to pay off the debt at this time. Authorizations: Department Head Date Executive's Office Date Date Posted M Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive vrill be forwmded to the County Council for authorization. Budget modificacion.xls 2/24/99 Ea Descnpacm Amount 6810 Advertising 42.00 7510 G.O. Bond Principal 265,000.00 7730 Interest Long Term Debt - 18,825.00 $246,217.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To call all of the remaining 1982 Limited Tax G.O. bonds. Whereas, the Road Fund has sufficient monies and the rate on the debt is currently at lot it has been determined to be fiscally advantageous to pay off the debt at this time. Authorizations: Department Head Date Executive's Office Date Date Posted M Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive vrill be forwmded to the County Council for authorization. Budget modificacion.xls 2/24/99 Ea WHATCOM COUNTY TREASURER'S OFFICE COUNTYCOURTHOUSE P.O. 8m 5268 Bellingbam, WA 98222 -5268 treasurer @mmhatcomma.us MEMORANDUM To: Pete Kremen, County Executive From: Barbara Cory, Date: May 51 2000 Treasur Subject: Redemption of 1982 Outstanding Bonds BARBARA J. CORY TREASURER STEVEN N. OLIVER CHIEF DEPUTY MAY 0 5 20OLI PETE KREMEN COUNTY EXECUTIVE Brad Bennett, Eric Schlehuber and I met to discuss calling for early payment the outstanding county bonds issued in 1982. The outstanding bonds are being paid at a rate of 9.75% & 10 %. We determined that there are sufficient funds available in the road fund to make this bond call. I also contacted Ron VanderYacht, Executive Director, Northwest Washington Fair and asked if his board was interested in calling these bonds early since the county bills the fair for 23% of the costs on this bond issue. He indicated that his board was willing to pay their share for calling these bonds prior to their maturity date. Calling these bonds early will save county taxpayers approximately $58,000. Because the bond ordinance requires the county to give at least 30 days notice of a bond call and the next available call date was on June 1 st, it was decided to go forward with the notice on May 1 �- The council will now have to adopt the attached supplemental budget for the bond fund. Please forward to the Council for their approval. Thank you for your prompt attention to this matter. C: Bond File Email: Brad Bennett Eric Schlehuber P6nnn- MAIA76 -6)74 r'nnnw n6n1igR -liln TTY: D601738-455S FAX !36(11738 -2477 Whatcom County Budget Modification Request Department AS- Facilities Requested by Dewey Dealer, Director The following budget modification is requested: (check one) _ Budget Transfer' _ Budget Supplemental' Source: (Accounts to transfer FROM or funding source for supplemental) Cost center Acct Number Desofptlon Amount 507 2910.1000 Fund Balance 11,000.00 50728 8301.001 Operating Transfer In 10,000.00 Accounts to Increase: Cost Center Acct Number Dewnpbon 50728 6630 professional Service $21,000.00 Amount 21,000.00 $21,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To provide expenditure authority for preliminary architectural work on the Health Center Building Authorizations: / 7� Department Head "N Date Executive's Office Date Date Posted 0 Transfers affecting salaries, benefits; or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests; if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xle 2/24/99 8B WHATCOM COUNTY EXECUTIVE'S OFFICE County Courthouse 311 Grand Avenue, Suite #108 Bellingham, WA 98225 -4082 PK/da Enclosure P�pOM CO 3Z a �9ShINOtOr MEMORANDUM TO: L. Ward Nelson, Finance Chair Marlene Dawson, Council Chair Members of County Council FROM: Dewey Desler, Deputy Administrator �1 Pete Kremen County Executive RE: Preliminary Architectural Work for Health Center Building DATE: May 16, 2000 Preliminary analysis of renovations for the Health Center Building (formerly Civic Center Building) requires an architect. After reviewing submittals from a recent RFQ, we have selected Stewart and King Partnership, a local architectural firm. Candidates were asked to submit a proposal for pre - design services including inventorying the existing facilities; making a determination of condition and serviceability; determining space requirements; an analysis of code requirements, the electrical /electronic systems, mechanical systems, and seismic and structural needs. They were also asked to develop conceptual drawings of the proposed project and a preliminary cost estimate. Attached is a Scope of Work proposal submitted by Stewart and King Partnership. I am proposing that $21,000 be authorized for expenditure to conduct this study. The Health and Human Services Department will be supplying $10,000 from their current budget authority toward the study, with $11,000 applied from the proceeds of rental on the current facility. I ask your favorable support of this item in Supplemental #7 before you for consideration. If you have any questions, please feel free to contact me. PK/da Enclosure I \0f) ® @nt@r @199 %u @g IB @rB @.if@@ Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 11 May, 2000 Dewey Desler, Deputy Administrator Whatcom County Whatcom County Courthouse 311 Grand Ave., Ste. 108 Bellingham, WA 98225 -4082 Re: 'Full Scope of Work/Fee Proposal Pre - Design Study for Civic Center Building Improvements i S +K•P STEWART.kING PARTNERSHIP ARCHITECI'11RE PLANNING INTERIOR DESIGN RECEIVED MAY 1 o COO PETEKRUPO ,I .COUNTY EXECtIi,, c Dear Dewey: _ First, I would like to express my appreciation toWhatcom County for their commitment to hiring local professionals In addition to supporting the local economy, you will benefiffrom our ability to spend critical time on the site and with the building users to better find opportunities for utilization of the Civic Center Building. We are very pleased to have the opportunity to present this scope of worktfee proposal , Scope of Work: To develop a Pre-Desigp Studyto identify and.assess, problems and opportunities and to provide recommendations forthe utilization of the existing Civic Center Building at 322 N. Commercial Street to house all of theioffice and facility needs of the Whatcom County Health and'Human Servicesend the Whatcom County Morgue. The key to the success bf any capital project is a Gear, accurate and specific understanding of the facility needs/problems to be addressed and a thoughtful analysis of the options to meet those needs and problems. The Pre - Design Study is the initial.phase of a capital pmiect.,The purpose of the study, is to define,the scope, schedule, quality andbudget of a project. The Pre-Design,Study involves data collection; analysis, organization, communication and evaluafion'through which all elements of a facility design shall be explored. It explores the physical attributes ofa facility, aS well as thg design response to meet program needs. The Pre - Design. Study will provide the following information: , A description of the needs to be met —the problem. An architecturallfunctional program and thorough exploration of the scope of work. • A professionally prepared project budget. I - A con iTtualfpreliminary design (prior to the schematic design phase) of building improvements including written and graphic descriptions. Spec to this existing building and the Health & Human Services and Morgue, our scope will include a two part analysis with a conclusion blending them to determine the YP'. FAIRNAVEN STATION 401 HARRIS AVENUE SUITE 325 6ELLINGHAM. WA 99225 360.733.2100 FAX 360 671.4569 •J minPU�vun. tins r m Fact Finding Part One Pre- Design Programming for Health and Human Services and County Morgue Determine space requirements • Identify /develop standard planning units (offices, treatment rooms, etc.) • identify /develop specialty needs components. ' • Determine area flow and interrelationships. • Identify natumgoptimal area groupings. A • Identify potential /need for shared facilities. - Fact Finding - Part Two - Building Systems Assessment: - •. Architecture] (Stewart +King Partnership) - Evaluation of Building Envelope - Recommendations for deficiencies. - ADA accessibility Survey- Recommendations for deficiencies. ' - Building code review- Recommendations for deficiencies. - �.. Civil (Jepson & Associates - Ron Jepson) - - Assess site infrastructure - Recommendations for deficiencies. _ Structural (Geiger Engineers - Kris Hamilton) Update existing structural' study. by Geiger Engineers for compllance,to current building code requirements including irerlical loading and seismic. L L - Structural assessment of only one of the following options: 1. 'Essential' Facility _ 2. Standard Facility - Recommendation for deficiencies >_ - • Mechanica((Halvorson, Beach &;Bower, Inc.- Vernon Enns. P.E:) - lJpdate existing HBB Studyco chided in 1998 for compliance to current nechanidal code requirements - recommendations for deficiencies. • Electrical (Travis/Fnzmaurice Electrical Engineers- Gerry Fitzmaimce) - Assess existing electricalsystemsfor compliance�and.capacity to accommodate building needs Including but not limited to datahelephone Infrastructure, lighting; fire alarm system elevator call, fan shutdown, .duct detectors, fire smoke dampers,,.mechanical system upgrade electrical requirements, and basic electrical service. Recommendations for deficiencies. Problem Solving/Desian Phase: With the HHS program requirements and the existing building systems limitations established; the final phase in the pre-design study will include defining _improvements necessary to accommodate the users programmatic needs. All design disciplines will provide conceptual designs required for upgrade of the existing facility, including site improvements, to meet these needs. The extent of this design work will be as required to establish a rough order of magnitude cost estimate. This cost estimate will include work to accommodate code and user program required upgrades. Proiect Meetings: There are approximately 15 meetings anticipated with use group staff, the HSS management team and Whalcom County project managers. Presentation of Findinos: The findings of this study will be compiled and presented in a paper bound form and a presentation to Whatcem County Council will be provided as needed. Hazardous Materials & Environmental Assessment: No portion of this scope of work includes assessment of hazardous materials, including but not limited to asbestos, nor does it include any envirodmental assessment of the site or building. Fee Proposal: The office of Stewad +{Ong Partnership will provide the services described in this letter (including sub - consultants) for a faced fee of $21,000. We will complete the work over a three -month period or by 8 August 2000. If this full scope of work/fee proposal is accepted, the contract based on the short scope of work/fee proposal dated May 2000 will be null and void. That (short) scope of work will be included in the work described in this letter Provisions for Change Order for Additional Services: For any work requested, not described in this scope of work, the attached fee schedule is provided for your reference. Any additional services and related fees will be negotiated and agreed upon in writing before such work commences. We look forward to working with you and welcome any questions you may have regarding this scope of work/fee proposal. Sincerely, -- d cipal, S +K)3 - - i Cc: Mike Russell, Facilities Management