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Home My WebLink Aboutord2000-015WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2000 -162 CLEARANCES )1niVai Date Date Receivedin Council Office Agenda Dme Assignedio: Originator.- Executive Lance 3�f1 4/4 Intro Nwon Brad. 4118 Finance -Co mmUtee; Council Dept. Head.' AS Drys Prosecutor la h'u.mming/Badget: X129 Fiecnave: Pate Kremen SUBJECT: 2000 SupplemehialBudgei Request #4 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( ) NO SEPA review completed? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) Yes ( x ) NO Requested Date: SUM61ARYSTATEMENT.- Supplemental #4 requests funding: From the General Fund. (1) To appropriate $15,000 to Non Departmental (Economic Development Council) to help support proactive economic development efforts; (2) To appropriate $40,314 to Sher fffrom Federal Block Grant to complete the purchase ofa specialized multi -use command vehicle; (3) To appropriate $60,437 to Sher ff -Jail for electronic home monitoring; 1) To appropriate $9,884 to SheriffJail for security fencing on the hest side of jailsallyport; (5) To appropriate $71,471 to various department budgets to reinstate the budget cuts requested for the 2000 budget; (6) To appropriate $11,413 to Non -Dept (Transfer Out) for grant development assistant; From the Administrative Services Fund: (I) To appropriate $7,384 to Administrative Services to reinstate the budget cut requested for the 2000 budget; (1) To appropriate$I1,413jor grant development assistant. Amend position control to reflect addition of.5 position (Grant Development ass is tan�to AS- Administration. - 2000 -162 442000: iascaucea 411812000: Approved 61, Brenner opposed. Ora. #2000-015 COUNCIL ACTION /AALiy: Distribution Request Indicate those who should receive a copy after Council action List spectfic wants to the right. ADS Facilities Management ADS Finance Brad Bennett ADS Human Resources ADSInfoSeavices Assessor Audilar Co°peraave Fv nsmo District Court � cudw Francine Kincaid Dewey Desler Hadth NearingF 'ntr Jdl Juvenile Parks Planning Prosecutor Public wanks Sheriff Superior Court Treasurer Ordinance or Resolution Number vr� (this item): �� .>..ry� OI✓ /W/ Il/'1`�1 SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 4/4/00 ORDINANCE NO. 2000 -015 AMENDMENT NO. 4 OF THE 2000 BUDGET WHEREAS, the 2000 budget was adopted November 23, 1999; and, WHEREAS, changing circumstances require modifications to the approved 2000 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2000 Whatcom County Budget Ordinance #99 -083 is hereby amended by adding the following additional amounts to the budgets included therein: BE IT FURTHER ORDAINED, that Exhibit B (Authorized Positions) to the 2000 Budget Ordinance be amended to reflect: an increase of .5 position (Grant Development Assistant) in AS- Administration. Expenditures Revenues Net Effect General Fund Non- Departmental (EDC) 15,000 0 15,000 Sheriff 40,314 (40,314) 0 Sheriff -Jail 60,437 (39,158) 21,279 SheriffJail 9,884 0 9,884 Various Depts - 72,471 0 72,471 Assessor- 17,836 Auditor - 7,852 Executive - 3,932 Treasurer- 10,869 Hearing Examiner- 1,360 Coop EM - 2,160 Parks - 26,325 Health - 2,137 Non -Dept (Transfer Out) 11413 0 11413 Total General Fund 209,519 (79,472) 130,047 Administrative Services Fund Admin Servs 7,384 0 7,384 AS -Admin 11413 0 11.413 Total Admin Services Fund 18,797 0 18,797 Total Add'I Supplemental 228.316 79 472 148.844 BE IT FURTHER ORDAINED, that Exhibit B (Authorized Positions) to the 2000 Budget Ordinance be amended to reflect: an increase of .5 position (Grant Development Assistant) in AS- Administration. ADOPTED this 18 day of April me Dana Brown- Davis, Council Cleric APPROVED AS TO FORM: Civil Dep-uVPZp�ecutoC IAcouncirzupp2000_4 2000. WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON t Ma ene Dawson, Chair 4Q A� ()Denied Pet6Krembn, County Executive Date: Z%-.y —Qo WHATCOM COUNTY Summary of the 2000 Supplemental Budget Ordinance No. 4 Department/Fund Description Increased (Increased) Net Effect to Expenditure Revenue Fund Balance (Decrease) (Increase) Decrease General Fund Non - Departmental (EDC) To provide $15,000 to restore 15,000 0 15,000 funding to Economic Development Council to support proactive development efforts Sheriff To provide $40,314 from 40,314 (40,314) 0 Federal Block Grant to complete the purchase of a specialized multi -use command vehicle Sheriff -Jail To provide $60,437 for 60,437 (39,158) 21,279 electronic home monitoring Sheriff -Jail To provide $9,884 for security 9,884 0 9,884 fencing on the west side of jail sally port Various Depts To provide $72,471 to 72,471 0 72,471 reinstate the budget cuts requested from the 2000 budget Assessor — 17,836 Auditor — 7,852 Executive — 3,932 Treasurer — 10,869 Hearing Exam — 1,360 Coop Ext — 2,160 Parks — 26,325 Health — 2,137 Non -Dept (Transfer Out) To provide funding for AS- 11413 0 11413 Admin for grant development assistant Total General Fund 209,519 (79,472) 130,047 Admin Svcs Fund Admin Svcs To provide 7,384 to reinstate 7,384 0 7,384 the budget cuts requested for the 2000 budget AS -Admin To provide funding for grant 11413 0 11413 development coordinator Total Admin Svcs Fund 18,797 0 18,797 Total Add'I Suppl 228.316 7( 9.4721 1 148.844 Ut this amount $t4N,8 4 is from General Fund supplemental reserve balance in 2000. Attachment A to 2000 Supplemental Budget #4 Page tore Exhibit B - AUTHORIZED POSITIONS - 2000 Budget - (Amended Departments Only) ADMINISTRATIVE SERVICES Administration Assistant Administrative Grant Development Assistant Finance Manager Finance Supervisor Accounting Analyst Budget/ Financial Systems Accountant Accountant ll Payroll Coordinator Purchasing Coordinator Account Clerk III Finance Assistant Software Specialist Facilities Management Manager Facilities Specialist Electrical/ Electronic Specialist Facilities Maintenance Maintenance Electrician Carpenter/Repair Maintenance III Assistant Facilities Maintenance Facilities Assistant Technician Facilities Maintenance Lead Custodian Custodian Information Services Manager Information Services Supervisor Information Services Programmer/ Analyst Analyst/Prog. - Systems Technician I PC/LAN Technician III PC/LAN Software Specialist II Administrator Web Site Administrative Clerk Clerk Information (Kiosk) Supervisor Records Services Coordinator Microfilm Clerk III (Printer) Clerk II (Microfilm) Clerk I (Mail) Human Resources Manager Human Resources Associate HR Manager Senior HR Representative Human Resources Representative It Human Resources Representative Attachment A to 2000 Supplemental Budget #4 Page 2 or 2 Exhibit B - •AUTHORIZED POSITIONS - 2000 Budget - (Amended Departments Only) Human Resources Assistant 1.00 751.75 Supplem ental #4 1.00 TOTAL ADMINISTRATIVE SERVICES 50.75 0.50 0.00 0.00 52.25 Department Council Whatcom County Budget Modification Request Requested by Marlene Dawson, Council Member The following budget modification is requested: (check one) / — Budget Transfer !' Budget Supplemental' Source: (Accounts to transfer FROM or funding source for supplemental) cost Center Acct Number Description Amount 001 2910.1000 Fund Balance $15,000.00 Accounts to Increase: Cost Center Acof Number Desaip6'on Amount 001 4140.6630 Professional Services 15,000.00 000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To provide $15,000 to Economic Development Council to help support proactive economic development efforts Authorizations Department Head `v DateL6 a006 „� Executive's Office .u✓< Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Fxeulive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budqet modification.xls 2/24/99 83 CLERK OF THE COUNCIL PAGew ��4 COUNCIIMEMBERS Dana Brown - Davis, C.M.C. 3j' �'; Barbara E. Brenner COUNTYCOURTHOUSE - Sam Crawford 'I Grand Avenue, Suite #105 Marlene Dawson Iingham,WA98215 -6038 i 2 Connie Hoag 9ShrN�rto Robert A. Imhof Dan McShane L. Ward Nelson WHATCOM COUNTY COUNCIL MEMORANDUM TO: L. Ward Nelson, Finance Committee Chair Members of County Council FROM: Marlene Dawson, Council Member `ft RE: Economic Development Council Funding DATE: February 16, 2000 1 would like to propose consideration of reinstating into the 2000 budget the $15,000 previously requested. I would ask the administration build into contract for services: 1. For the president or one of the elected officers of the EDC to provide verbal update reports to the County Council about EDC activities on a quarterly basis. 2. The venue for the reports will be at regular full Council meetings and /or at appropriate Council committee meetings as agreed by the Council Chair. 3. Content of the EDC updates will generally include a summary of activities during the prior quarter; upcoming activity highlights, and reports on circumstances that affect business investments in the County. If you have further questions, please feel free to contact me. supp.doc WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Undersheriff Deane Sandell The following budget modification is requested: Budget Transfer ' X Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2990.4331.1659 Department of Justice Grant $40,314 UVIGM6111MM11141W 2900.9201.501100 Residual Equity Transfer Out - E R & R $ 40,314.00 TOTAL $ 40,314.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: This supplemental request is the final portion of a three step process to purchase a specialized multi -use command vehicle. This vehicle is being purchased with Federal Block Grant funds from the 1997, 1998, and 1999 Block Grants. The previous two grants have been used to pay for the vehicle and this is the last of three grants to complete the purchase. Authorized By: Department Head: \ 420, � � Date Executive's Office: Date: Date Posted: By: 3/21/00 Transfers affecting salaries and benefits or capital accounts must be authonzed by the County Executive. Transfers affecting other objects do not need Executive ofice approval. Supplemental requests, if approved by the Executive, will be forwarded to the County Counal for Authorization. kfachmsNfomisNud mod WHATCOM COUNTY DEANE SANDELL SHERIFF'S OFFICE UNDERSHERIFF 5 DUSTIN HURLBUT DALE E. BRANDLAND SHERIFF +:. CHIEF DEPUTY RON PETERSON PUBLIC SAFETY BUILDING CHIEF CIVIL DEPUTY 311 Grand Avenue Bellingham. WA 98225 4078 DAN FITZGERALD CHIEF OF CORRECTIONS WHATCOM COUNTY SHERIFF'S OFFICE MEMORANDUM DATE: March 29, 2000 MAR 2 9 2000 TO: Pete Kremen, County xecutive PETE KREMEN tY COUNTY EXECUTIVE FROM: Deane Sandell, Undersheriff '1 edl RE: Department of Justice Grant Background and Purpose: The sheriffs office is in the process of purchasing a multi - purpose command vehicle. Council has previously approved authorization and contract awarding. Funding Amount and Source: The funding for this vehicle comes from three consecutive Federal Block Grants. This supplemental represents the third grant and will complete the funding. The supplemental is necessary to move the grant into an E R & R account for payment to the vendor. Moro 19CA1 C79 999n rn,.ne. roam Oan Goan All r•!am ele Rnno 0AM Inn 4901 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Undersheriff Deane Sandell The following budget modification is requested: Budget Transfer ` SOURCE: (Accounts to transfer from or funding source for supplemental) 1 420910.1000 ACCOUNTS TO INCREASE: 1840.6630.902 Electronic Home Monitoring Fees Fund Balance Electronic Home Monitoring TOTAL MAR 2 2 2000 PETE KREMEN COUNTY EXECUTIVE X Budget Supplemental " $39,158.00 2l219. 00 60,437.00 $ 60,4137.00 $ 60,437.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: fhe purpose of this supplemental is twofold: to reinstate monies from the 1999 budget to the 2000 budget and to adjust the anticipated cost for the Electronic Home Detention (EHD) program. This supplemental request is for $60,437.00, which includes $15,144.00 for unpaid 1999 bills, and an additional $45,293.00 for the 2000 budget. We know the EHD program will continue to grow as we try to control the overcrowding problems at the jail. Current estimations are that 12045 days of jail time will be served on EHD. Authorized By: Department Head: �e_ �lmyr,V000� Date 3/28/00 Executive's Office: Date: Date Posted: By: Transfers affecting salaries and benefits or capilal accounts must be authorized by fie county Executive. Transfers affecting other objects do not need Executive office approval. Supplemental requests, if approved by the Executive, will be forwarded to the county council for Authorization. MclmiscAormsmud mod WHATCOM COUNTY DEANE SANDELL SHERIFF'S OFFICE A UNDERSHERiFF "'` DALE E. BRANDLAND DUSTIN HURLBUT CHIEF DEPUTY SHERIFF . ." RON PETERSON PUBLIC SAFETY BUILDING ' CHIEF CIVIL DEPUTY 311 Grand Avenue DAN FITZGERALD Bellingham, WA 98225 -4078 CHIEF OF CORRECTIONS WHATCOM COUNTY SHERIFF'S OFFICE MEMORANDUM R E CU'V E D MAR 2 8 2000 DATE: March 28, 2000 PETE KREMEN TO: Pete Kremen, County Executive COUNTY EXECUTIVE FROM: Deane Sandell, Undersheriff I RE: EHD Supplemental Background and Purpose: The purpose of this supplemental request is twofold; to reinstate monies from the 1999 budget to the 2000 budget and to increase the anticipated expenditures for the Electronic Home Detention (EHD) program. Money was designated in the Jail's 1999 budget to cover the cost of Electronic Home Detention equipment rental, used in the Jail Alternative Programs. Due to some unanticipated delays in billing on the part of the vendor, the money was not spent in 1999, and should have been transferred to the 2000 budget as a Continuing Appropriation. This was not done, and leaves the jail with $15,144.00 in outstanding bills from 1999. A portion of this supplemental request would transfer that money back into the jail's 2000 budget, allowing us to pay the outstanding bills. Additionally, during the last half of 1999, the Jail Alternative Center begin to significantly increase the number of offenders on the EHD programs. This was done in an effort to assist in controlling the overcrowding at the jail. Initial projections for program participation were taken from the first half of 1999, prior to the increase. Upon review, it is evident that the program will have significantly more participants that originally projected, and funding will need to be available to cover the cost of equipment rental. Funding Amount and Source: This request is for a total of $ 60,436.50. $15,144.00 will be used to close out the 1999 billing and the remaining, $45,292.50, will be used to increase the number of EHD units needed to accommodate the increase in the number of EHD program participants. This money will come out of the general fund (fully funded from revenue sources). Revenue: The bulk of this request is to supplement the Jail Alternative Center EHD program. The additional money will allow us to place an estimated 33 offenders a month on the program, diverting 12045 bed days from the main jail. Offenders using this program pay an average of $9.57 a day for the privilege of being on the program. Anticipated revenue for 2000 is $115,270.65 which will more than cover the increased EHD equipment rental budget of $78,292.50 Please contact Deane Sandell at 50423 if you have any questions or concems regarding this note nem ale eecn rnvnh, roam oqn A'!an We mAnh 979 AAAA rnumv rum 1R4 -39ot WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Undersheriff Deane Sandell The following budget modification is requested: Budget Transfer * X Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 1.2910.1000 Fund Balance ACCOUNTS TO INCREASE: 1800.706 Repair and Maintenance $ 1•lr1039.i4 i7yI17d.EA3G1 o uII Authorized By: Department Head: Executive's Office: Date Posted: TOTAL $ eo- _/ cktjj Date Date: By: MM 3/21/00 ' Transfers affecting salaries and benefits or capital accounts must be authorized by the County Ezewtive. Transfers affecting other objects do not need Executive office approval. " Supplemental requests, if approved by the Executive, will be forwarded to the County Council for Authorization. kf <: /misciforms/bud mod PURPOSE OF TRANSFER OR SUPPLEMENTAL: Money was designated in the Jail's 1999 budget to cover the cost of installing security fencing on the Western perimeter of the Jail driveway. Due to some unanticipated delays in billing, the money was not spent in 1999, and should have been transferred to the 2000 budget as a Continuing Appropriation. During the latter part of 1999, the Jail support staff began to take over the duties of tracking and processing the jail's budget. As a result of the transfer of duties, the paperwork for Continuing Appropriations was not completed, and the funds reverted to the general fund. This budget supplemental requests that the money that would have been transferred to the Jail's 2000 budget as part of a Continuing Appropriation now be added to the Jail's 2000 budget. The security fencing on the West side of the main Jail was needed to reinforce the secure perimeter of the jail. One of the key items brought to our attention during the 1999 disaster drill was the lack of a secure area for short -term evacuation of the jail. It had been anticipated that inmates would be housed in one of the two smaller security Sallyport. During the disaster drill, however, it became evident that those areas would be needed as entry points for the Fire Department. The screening provides a way of relocating the inmates to an area that is contained. It is not intended to provide long -term security, but is sufficient to hold the inmates enclosed for up to several hours, should that prove necessary. The screening has also improved the overall security of the perimeter of the jail. With the previous design, it would have been possible for someone to gain access to an area of the driveway, even with all of the overhead doors rolled down. The screening effectively prevents this. The fencing was part of ordinance 99 -039, and had money dedicated in the 1999 budget. We are now asking that these funds be reinstated to the jail's budget. WHATCOM COUNTY DEANE SANDELL SHERIFF'S OFFICE UNDERSHERIFF DUSTIN HURLBUT DALE E. BRANDLAND•` CHIEF DEPUTY SHERIFF .' RON PETERSON PUBLIC SAFETY BUILDING _ ' CHIEF CIVIL DEPUTY 311 Grand Avenue DAN FITZGERALD Bellingham, WA 98225 -4078 CHIEF OF CORRECTIONS WHATCOM COUNTY SHERIFF'S OFFICE MEMORANDUM DATE: 03/29/00 R E GEY E TO: Pete Kremen, County Executive MAR [ 9 2000 FROM: Deane Sandell, Undersheriff PETE KREMEN COUNTY EXECUTIVE RE: Supplemental request for Jail Fencing Purpose and Background: Money was designated in the Jail's 1999 budget to cover the cost of installing security fencing on the Westem perimeter of the Jail driveway. This was to provide a secure short term holding area in the event the jail needs to be evacuated, and was one of the recommendations that came out of the annual disaster drill. The fencing was installed at the end of 1999, and the jail was not billed until after the first of the year. The money that had been budgeted for this expense was not transferred over to the 2000 budget as part of a Continuing Appropriation. Funding Amount and Source: This supplemental is for $9884.00 and comes out of budgeted money that reverted back to the general fund at the end of 1999. Authorization for the fencing was originally through county ordinance 99 -039. Please contact me if you have and additional questions or need any additional information. nMrV 119n\970.PAgn Pnnnm mgm WA A'lPn 1611 119019796AAG P.nimh�JgAnu 10.dA901 Whatcom County Budget Modification Request Department AS - Finance Requested by Brad Bennett The following budget modification is requested: (check one) — Budget Transfer' Ao�- Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) rea Center Acct Number Description Amount 1 2910.1000 Fund Balance - 92,491.00 - $72,471.00 Accounts to Increase: Cwt center Acct Number Dewnptlon Amount various various See Attached 72,471.00 $72,471 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To reinstate the 2000 budget cuts. Authorizations: Department Head '"^ Date x°2f 2p O Executive's Office Date Date Posted _ By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget noaitication.xls 2/24/99 eB Assessor Auditor Executive TO REINSTATE 2000 BUDGET CUTS 300.6120 2,000.00 300.6140 1,000.00 300.6339 _ _ _ - - 1,000.00 300.6340 _ _ 1,000.00 300.6510 700.00 300.6630.103 3,000.00 300.6719 3,000.00 300.6780 800.00 300.6810 1,000.00 300.7110 _ 2,000.00 300.7159 2.336.00 Total Assessor $ 17,836.00 510.6320 3,490.001 1 170.00 510.6340 1200.6230 _ 250.00 510.6520 - 14.00 250.00, 510.6790 00 100.00 510.7060 _ 3300.7060 - 250.00 510.7069 - 200.00 510.7159 I. 64.00 510.7190 Hearing Examiner 1600.6339 _ 225 540.6320 750.00 540.6339 274.00 540.6630 500.00 540.6780 200.00 540.6810 _ 100.00 540.7060 1,600.00 540.7159.001 367.00 540.711 385.00 560.6339 _ 1,000.00 560.6630 500.001 560.6810 560.7159 _ - -- _ 300.00 367.00 Total Auditor $ 7,852.00 1200.6110 3,490.001 1 1200.6210 161.00 1200.6230 _ 267.00 1200.6269 -- - 14.00 total Executive $ 3,932.00 Treasurer 3300.6510 600.00 3300.6630 545.00 3300.6710 00 _ 3300.7060 - _ -7,50( 1000001 .3300.7159 1,224.00 I. Total Treasurer - $ 10,869.00 Hearing Examiner 1600.6339 1,360.00] Total Hearing Examiner $ 1,360.00 Cooperative Ext. 2000.6720 _ 151.00 j 2000.6790 - 155.00 TO REINSTATE 2000 BUDGET CUTS Parks 6060.7159 711.00 6002.7159 _ 178.00 6002.6120 3,399.00 6603.6120 _ 7,000.00 6003.6630 100.00 6003.7350 _ 100.00 6003.6669.501 ,269.00 6002.6120 23!, ,385.00 6003.6120 183.00 Total Parks $ 26,325.00 Health 600200.7159 �— 2,137.00 Total Health $ 2,137.00 FUND BALANCE 1.2910.1000 (72,471.00) Whatcom County Budget Modification Request Department AS - Finance Requested by Brad Bennett The following budget modification is requested: (check one) _ Budget Transfer' -t/-- Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Accf Number 507500 4349.1901 ummrtpuan Admin. Amount Cost Allocation - 7,384.00 Accounts to Increase: Cost center AW Number 507110 7410.905 Description Capital Amount Outlay - Phone - $7,384.00 5,000.00 507130 7420 Capital Outlay- Computer 2,384.00 $7,384.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To reinstate the 2000 budget cuts (for administrative cost allocation). Authorizations: /' Department Head 't V �� Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modificacion.xle 2/29/99 ea WHATCOM COUNTY EXECUTIVE'S OFFICE County Courthouse 311 Grand Avenue, Suite #108 Bellingham, WA 98225 -4082 tcom co 3rP caw �95MINGS�= MEMORANDUM TO: L. Ward Nelson, Finance Chair Marlene Dawson, Council Chair Members of County Council FROM: Pete Kremen, County Executive RE: Supplemental #4 - Restoration of Budget Cuts DATE: March 28, 2000 Pete Kremen County Executive During the budget development process, and in anticipation of 1-695 implications, most noncriminal justice departments were asked to make budget cuts. Based on my memo of November 16, 199, it was proposed that those budget reductions would be restored to the various departments if their 1999 lapse exceeded the reductions. All departments that experienced reductions had lapses that exceeded those reductions. This supplemental request makes these restorations in the amounts designated from the cuts each department submitted. I hereby request that these restorations be made and the departments be allocated the funding for 2000 that was a part of my original budget request. If you have any questions, please feel free to contact me. PK\da Encl. IADD Dictation\As \Supplementals\memo re restoration of budget cuts.doc Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 s�oM �e wHATCOM COUNTY 3rP `� Pete Kremen EXECUTIVE'S OFFICE ./� A County Courthouse County Executive 311 Grand Avenue, Suite #108 �°vsH n�to= Bellingham, WA 98225 -4082 MEMORANDUM TO: Elected Officials and Department He FROM: Pete Kremen, County Executiv RE: Budget Allocations DATE: November 16, 1999 Let me extend my thanks to all of you for being so responsive to my request for budget adjustments based on the loss of revenue from 1-695. Assuming the Council adopts the one -tenth of one percent (.1 %) Local Option Sales Tax for criminal justice, I will be recommending only a 1% reduction in all noncriminal justice departments and significant cuts in non - departmental expenditures. With your help, we were able to identify other revenue sources especially in PDS, Parks and Health, and I will be proposing additional fees in the Unified Fee Schedule. Further, it is my intention in 2000 to propose a supplemental budget to restore .the 1% reductions for any departments whose 1999 budget lapse meets or exceeds these proposed reductions. I realize this process has been a challenging one, but please be assured that I appreciate all your efforts. PIMa IadddictNexeclhudget allocations Whatcom County Budget Modification Request Department AS- Administration Requested by Dewey Dealer, Director The following budget modification is requested: (check one) — Budget Transfer` _V__ Budget Supplemental`• Source: (Accounts to transfer FROM or funding source for supplemental) Cost center Acct Number Description Amount 001 2910.100 Fund Balance 11,413.00 Accounts to Increase: Cost Center Acct Number Desenptbn 001 4530.B351.507 Operating Transfer Out $11,413.00 Amount 11,413.00 $11,413.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To provide funding for grant development assistant - in salary, benefits and supplies. Authorizations: Department Head G akZ Date Executive's Office Date Date Posted By "Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.. Transfers affecting other objects do not need Executive approval. . Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Bonner moditication.xls 0/24/99 eB Whatcom County Budget Modification Request Department AS- Administration Requested by Dewey Desler, Director The following budget modification is requested: (check one) — Budget Transfer* A�—' Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center AW Number Description Amount 507 8301.001 Operating Transfer In 11,413.00 Accounts to Increase: Cost Center Acct Number Description Amount 6110 Salary 8400.00 �e lremen N —6245 Mediral Tnc - Tnfr.rfimd 11,09 00 6255 Other Benefits 279.00 6259 Workers Comp - Interfund 61.00 b2b9 - Unemp - Interfattift 6310 9€ €iee Supplies - X00-- -..._....... 11.413.00 507100 $11,413.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To provide funding for grant development assistant in salary, benefits and supplies. Authorizations: / Department Head ` � Date Executive's Office Date Date Posted By •Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budqet modification.xls 2/24/99 EB �GOm co WHATCOM COUNTY 3=�a Pete Kremen EXECUTIVE'S OFFICE County Executive County Courthouse 311 Grand Avenue, Suite #108 r'"°sw�m�tor - Bellingham, WA 98225 -4082 MEMORANDUM TO: Whatcom County Council FROM: Dewey Desler, Deputy Administrator G` RE: Grant Development Assistant DATE: March 28, 2000 As a part of the budget development guidelines approved for the year 2000, the County Council requested a proposal for the development of a centralized grant writing and coordination program. Further, the Whatcom County strategic plan for 2000 contains an objective to promote the use of grant funding to address county government needs and priorities. In response to those directions, I would like to propose implementation of a half -time grant development assistant. This position would provide support for all county government grant development efforts under my direction as the Director of Administrative Services. Elements of the position would include researching grant opportunities, assisting department representatives in preparing grant proposals to state and federal sources, coordinating and preparing grant applications. The grant assistant would track application progress and the resulting contract documents on behalf of all county departments. I would expect the position to coordinate and develop contracts with organizations and consultants who may be charged with preparing specialized or highly technical grant applications. Such an individual would coordinate our county's grant seeking efforts, keeping us up to date on a range of federal, state and private funding opportunities, and serve as a contact point with community leaders, department officials, and other county staff who may have grant writing interests. The position would also develop a grant proposal library and would monitor the Federal Register for grant opportunities. This library would be a collection of information and resources that could be used in our grant seeking efforts. It would include a list of quickly retrievable "boiler - plate" materials that are required by nearly all federal and foundation grant makers, as well as all of our past proposals and proposals prepared by other organizations and counties. It would also contain current federal grant management and procurement regulations, resumes of grant consultants, part-time workers, and other pertinent Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 Memo to Council Re: Grant Development Assistant March 28, 2000 information that would contribute to the success of our grants development efforts. At the request of Clerk of the Council Dana Brown - Davis, this grant assistant position would also assume responsibility for the WACERT grant program currently administered in the council office. Assuming a start date of June 1, budgetary needs would be: $8400 for salary and $2513 for benefits, $500 for materials, supplies and books, totaling $11,413. 1 would request that this amount be added to the AS- Administration budget to be expended in 2000. If there is additional information that I can supply, please let me know. Please give this effort your positive consideration. 91 DO 11DD DiclaOonkAsWdminVnemo re grant development.doc