HomeMy WebLinkAboutord2000-012WHATCOM COUNTY COUNCIL AGENDA BILL
NO. 2000 -111
CLFIRANCES
nginmor: PSeatme opi«
Ri
Date
Dare Recavedin Cumeiil0d
Agenda Dore
2122
Assigmaea.
Intro
Division nvad:
Should Clerk schedule a hearing ?
( ) Yes
317
Finance Committee; Council
Dep[nead: ASDept
(
) Yes
(
)
Prosecutor
V
PurchmingBvdgex
F....•tive: PeteXremen
cnn rve`r.
SEPA review required?
(
) Yes
(
)
NO
Should Clerk schedule a hearing ?
( ) Yes
(
x ) NO
SEPA review completed?
(
) Yes
(
)
NO
Requested Date:
Supplemental A3 requests funding:
From the General Fund:
(1) To appropriate m ta(,(h'conomic Development
Council) to help ct o is development efforts,
(2) To appropriate $15,520 to Health & Human Services from grant fundingfor
nutrition education classes;
(3) To appropriate $5,000 to Planning & Development Services to contract for
TDR registry, training, media andproperty owner notification and
development of information materials;
(4) To appropriate $157,626 to Treasurer to establish Whatcom County
Investment Pool as separate fund (revenues & expenditures);
(5) To appropriate $40,000 to Prosecuting Atlorney for legal services on I - -99
issues;
(6) To appropriate $42,000 to Non - Departmental (Transfers to Other Funds) for
asbestos removal in boiler room;
(7) To appropriate $120,848 to Non - Departmental (Transfers to Other Funds) for
hot water boiler and recovery system to ✓aBIPublic Safety Building;
(8) To appropriate $11,140 to Non - Departmemal (rarufers to Other Funds) for
carpet replacement in Superior Court thirdfloor courtroom;
(9) To appropriate $13, 00010 Non - Departmental (Transfers to Other Funds) jar
renovations to public address system.
From the Administrative Services Fund.
(1) To appropriate $41,000 to AS- Facilities for asbestos removal in bailer room;
(2) To appropriate $120,848 to AS- Facilities for hot water boiler and recovery
system to JaiUPublic Safety Building,
(3) To appropriate $/1,140 to AS- Facilities far carpet replacement in Superior
Court thirdfloor courtroom;
(4) To appropriate $13, 000 to AS- Facilities for renovations to public address
system.
To the Investment Pool Fund.
(1) To allocate $157,626 to the ithatcom County Investment Poolfrom
Treasurer's Office
2000 - 111 2/24/2000: Introduced
3!72000: Amended and adopted 6 -0, Nelson absent, Ord.
Wrane those who should receive a copy afar Coamil action.
Listspeci comes to the right.
Ordinance or Resolution Number
(this item):
coo *= aZ
SPONSORED BY: Consent
PROPOSED BY: Executive
INTRODUCTION DATE: 2/22/00
ORDINANCE NO. 2000 -otz
AMENDMENT NO. 3 OF THE 2000 BUDGET
(revised)
WHEREAS, the 2000 budget was adopted November 23, 1999; and,
WHEREAS, changing circumstances require modifications to the approved 2000 budget;
and,
WHEREAS, the modifications to the budget have been assembled here for deliberation by
the Whatcom County Council.
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2000
Whatcom County Budget Ordinance #99 -083 is hereby amended by adding the following
additional amounts to the budgets included therein:
Expenditures
Revenues
Net Effect
General Fund
Health
15,520
(15,520)
0
PDS
5,000
0
5,000
Treasurer
(157,626)
157,626
0
Prosecuting Attorney
40,000
0
40,000
Non - Departmental (Transfers to
Other Funds)
42,000
0
42,000
Non- Departmental (Transfers to
Other Funds)
120,848
0
120,848
Non-Departmental (Transfers to
Other Funds)
11,140
0
11,140
Non - Departmental (Transfers to
Other Funds)
13,000
0
13,000
Total General Fund
89,882
142,106
231,988
To Administrative Services Fund:
AS- Facilities
42,000
(42,000)
0
AS- Facilities
120,848
(120,848)
0
AS- Facilities
11,140
(11,140)
0
AS- Facilities
13,000
(13,000)
0
Total Admin Services Fund
186,988
(186,988)
0
To Investment Pool Fund:
Investment Pool
157.626
15f 7.6261
0
Total Investment Pool Fund
157,626
(157,626)
0
Total Add'I Supplemental
434.496
202 508
231.988
ADOPTED this 7 day of March , 2000.
mp
Ow is r I Mi a Pill so i . ITA L%
APPROVED AS TO FORM:
vil Deputy r utor
1Amunahsupp2000_3
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
%'o &'tlo )
Marene Dawson, Chair
Av � i) Denied
Pete Kremen; County Executive
Date: 3-1Y-0C
WHATCOM COUNTY
Summary of the 2000 Supplemental Budget Ordinance No. 3
Department/Fund
Description
Increased
(Increased)
Net Effect to
Expenditure
Revenue
Fund Balance
(Decrease)
(Increase)
Decrease
General Fund
Health & Human
To provide $15,520 from grant
151520
(15,520)
0
Services
funding for nutrition education
classes
PDS
To provide $5,000 to contract for
5,000
0
5,000
TDR registry, training, media and
property owner notification and
development of information
materials
Treasurer
To transfer $157,626 to establish
(157,626)
157,626
0
Whatcem County Investment Pool
as separate fund (revenues &
expenditures)
Prosecuting Attorney
To provide $40,000 for
40,000
0
40,000
professional services to Riddell
Williams, P.S. for legal services
on 1 -99 issues
Non - Departmental
To provide $42,000 for asbestos
42,000
0
42,000
(Transfers to Other
removal in boiler room
Funds
Non - Departmental
To provide $120,848 for hot water
120,848
0
120,846
(Transfers to Other
boiler and recovery system to
Funds)
Jail /Public Safety Building
Non - Departmental
To provide $11,140 for carpet
11,140
0
11,140
(Transfers to Other
replacement in Superior Court
Funds)
third floor courtroom
Non - Departmental
To provide $13,000 for
13 000
0
13 000
(Transfers to Other
renovations to public address
Funds)
system
Total General Fund
89,882
142,106
231,988
Admin Svcs Fund
AS- Facilities
To provide $42,000 for asbestos
42,000
(42,000)
0
removal in boiler room
AS- Facilities
To provide $120,848 for hot water
120,848
(120,848)
0
boiler and recovery system to
Jail /Public Safety Building
AS- Facilities
To provide $11,140 for carpet
11,140
(11,140)
0
replacement in Superior Court
-
third floor courtroom -
AS- Facilities
To provide $13,000 for
renovations to public address
system
13 000
(13,000
0
Total Admin Svcs
Fund
186,988
(186,988)
0
To Investment Pool
Fund:
Investment Pool
To transfer $157,626 to establish
Whatcom County Investment Pool
as separate fund (revenues &
expenditures)
157.626
15( 7.6261
0
Total Investment
Pool Fund
157,626
(157,626)
0
Total Admin Svcs
Fund
186.988
18( 6.988)
0
Total Add'I Suppl
434.496
202 508
231.988
'Of this amount $246,988 is from General Fund supplemental reserve balance in 2000.
Whatcom County
Budget Modification Request
Department
Requested by Marlene Dawson, Council Member
The following budget modification is requested: (check one) /'
— Budget Transfer` !' Budget Supplemental•
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost center Acet Number DescdpOon Amount
001 2910.1000 Fund Balance 15,000.00
$15,000.00
Accounts to Increase:
cost center Abet Number Description - Amount
001 4140.6630 professional services 15,000.00
000.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet)
To provide $15,000 to Economic Development Council to help support proactive economic
development efforts
Department Head 4Ldeits=2, Datd(�Y'2
Executive's Office
Date Posted By
ITtm
Budqet rodification.xle 3/24/99 EB
CIFRKOF THE COUNCIL
<°om
COUNCHMEMBERS
Dana Brown -Davis, C.M.C.
SP i
y�
Barbara E Brenner
'pUNTdAmenu HOUSE
-
Sam Gaw
1 Land Avenue, Suite 9105
�
Mader,e Dawson
m
Bellingham, WA 98225 -4038
/y 2
Connie Hoag
9SNIry °t°
Robert A. Imhof
Dan McShane
L. Ward Nelson
WHATCOM COUNTY COUNCIL
MEMORANDUM
TO: L. Ward Nelson, Finance Committee Chair
Members of County Council
FROM: Marlene Dawson, Council Member `0E
RE: Economic Development Council Funding
DATE: February 16, 2000
1 would like to propose consideration of reinstating into the 2000 budget
the $15,000 previously requested. .1 would ask the administration build into
contract for services:
1. For the president or one of the elected officers of the EDC to provide
verbal update reports to the County Council about EDC activities on a
quarterly basis.
2. The venue for the reports will be at regular full Council meetings and /or
at appropriate Council committee meetings as agreed by the Council
Chair.
3. Content of the EDC updates will generally include a summary of
activities during the prior quarter; upcoming activity highlights, and
reports on circumstances that affect business investments in the
County.
If you have further questions, please feel free to contact me.
supp.doc
Department
Whatcom County
Budget Modification Request
Health 6 Human Services
Requested by Charles R. Benjamin
The following budget modification is requested: (check one)
Budget Transfer' % Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost center Acet Number Oesc*Uon Amount
Fund Balance $15,520
Accounts to Increase
Cost center
Acct Number
OesannUon
Amount
625250
6110 -
Extra hours
129309.00
625250
6320
Supplies
600.00
625250
6330
printing
600.00
625250
6510
Equipment
,600400
Indirect
1.411.00
111
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
HHS has been awarded this contract to support nutrition education classes at
the Bellingham Food Bank. The goal,of this project is to increase participant
knowledge about preparation and storage of unfamiliar food received from the
Food Bank. This is a one time contract and will:be completed by September
30, 2000.
Authorizations:
Department Head lie Z etof
Date y 1 y Od
Executive's Office
Date
Date Posted By
`Transfers affecting salaries, benefierr capital accounts must be authorized by the County. Executive
Transfers affecting other objects do not need Executive approval
"Supplemental budget requests, if approved by the Executive will be forwarded toyhe County Council for aulhonzatlon.
Budaec modification.xls 2/24199 ee
WHATCOM COUNTY P``DM °O
3i�i CHARLES R. BENJAMIN
HEALTH &HUMAN SERVICES � Director
P.O. Box 935 - GREG STERN, M.D.
Bellingham, WA 98227 -0915
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JAN 2 B 2000
FETE KRENPIEN
COUNTY EXECUTIVE
Enclosed are five (5) originals of an Interagency Agreement between Whatcom
County Health & Human Services and State of Washington Department of Health for
your review and signature. The Department of Health requires two signed originals.
• Background and Purpose
This agreement is to support nutrition education classes at the Bellingham Food
Bank. The goal of this project is to increase participant knowledge about preparation
and storage of unfamiliar food received from the Food Bank.
• Funding Amount and Source
This agreement is a one -time grant in the amount of $15,520, and is funded through.
Federal revenue sources. The term of the agreement is October 1, 1999 through
September 30, 2000. This additional revenue will be used for two WIC certifiers to
work extra hours to prepare the curriculum and teach nutrition classes. Some
funding will be used for printing, supplies, and equipment as well.
This revenue is not included in the year 2000 budget and a supplement budget
request is enclosed. County Council approval is required and an Agenda Bill is
enclosed.
• Differences from Previous Contract
This is a new agreement.
If you have any questions or concems, please contact Kay Guh I at extension 50503.
CIIC.
COMMUNITY HEALTH CENTER WHATCOM HEAITH CENTER HUAMN SERVICES CENTER
509 Owd Ul el 15M NM.1 Sne 56K1 1000 Ni,n6 finest Slrte1
Memorandum
TO:
Pete Kfem�'�,�Cco�unty Executive
FROM:
- Charles R"Senjamin, Director
RE:
Interagency Agreement
DATE:
January 24, 2000
Ib
1. I..
t �f
JAN 2 B 2000
FETE KRENPIEN
COUNTY EXECUTIVE
Enclosed are five (5) originals of an Interagency Agreement between Whatcom
County Health & Human Services and State of Washington Department of Health for
your review and signature. The Department of Health requires two signed originals.
• Background and Purpose
This agreement is to support nutrition education classes at the Bellingham Food
Bank. The goal of this project is to increase participant knowledge about preparation
and storage of unfamiliar food received from the Food Bank.
• Funding Amount and Source
This agreement is a one -time grant in the amount of $15,520, and is funded through.
Federal revenue sources. The term of the agreement is October 1, 1999 through
September 30, 2000. This additional revenue will be used for two WIC certifiers to
work extra hours to prepare the curriculum and teach nutrition classes. Some
funding will be used for printing, supplies, and equipment as well.
This revenue is not included in the year 2000 budget and a supplement budget
request is enclosed. County Council approval is required and an Agenda Bill is
enclosed.
• Differences from Previous Contract
This is a new agreement.
If you have any questions or concems, please contact Kay Guh I at extension 50503.
CIIC.
COMMUNITY HEALTH CENTER WHATCOM HEAITH CENTER HUAMN SERVICES CENTER
509 Owd Ul el 15M NM.1 Sne 56K1 1000 Ni,n6 finest Slrte1
Whatcom County
Budget Modification Request
Department Planning and Development Services
Requested by J.E. "Sam" Ryan, C.B.O., Interim Director
The following budget modification is requested: (check one)
Budget Transfer` _ Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center AFL umbP[ Descr lion Amounl
1111AAAA11 Fled Balance 51000.00
5100C.00 Wootm
Accounts to Increase:
cost Center Abet Number Description Amount
2500 6630 professional Services 5,000.00
$5,000.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
Utilize 1999 funds "earmarked" for contract N 9912022. Contract was not returned with
final signaure until January 3, 2000. Contract is for establishment of MR registry,
training, media and property owner notification and development of information materials.
Authorizations:
Department Head Date
Executive's Office Date
Date Posted By
`.Transfers affecting salaries, benefits; or capital accounts must be authorized by the:County Executive.
Transfers affecting other objects do not need Executive approval.
Supplemental budget requests if approved by She Executive will be forwarded to the County Council for authorization.
Budget modification.als 2124199 £9
SOOM CO
WHATCOM COUNTY rA J.E. RYAN C.B.O.
PLANNING &DEVELOPMENT 3 < Interim Director
SERVICES
5280 Northwest Drive
Bellingham, WA 98226 �HINGr RECEIVED
MEMORANDUM JAN 1 9 2000
PETE KREMEN
TO: Dewey Desler, Deputy Administrator, Executive Offices COUNTY EXECUTIVE
FROM: J.E. "Sam" Ryan, C.B.O., Interim Director, W
Planning & Development Services Pr�
DATE: January 14, 2000
RE: Supplemental Budget
On December 21, 1999 a contract for Cad Batchelor to do TDR's was sent to the Executive
offices for signature and subsequent encumbrance of $5,000 in 1999 funds. The contract was
signed by Pete Kremen on January 3, 2000 WCC# 9912022. Unfortunately, this was then
outside of the timeframe to encumber the funds from our 1999 allocation. We do not have 2000
budget authority for this.
Since the intentions were to use. 1999 monies toward this contract and only the high activity of
year end seems to have delayed this, we would greatly appreciate your assistance in reinstating
those funds for this use.
We have attached a Supplemental Budget request for your review if that is the mechanism you
determine to be best at this time.
Encl:
cc: S. Goodwin, A.I.C.P., Planning Division Manager
H MUMET2000Wesler Cbatchelor mem 0114 memvtl
Office (360) 61647907 County (360)380 -8110 FAX(MO)7315-2693
Whatcom County
Budget Modification Request
Department Whatcom County Treasurer
Requested by Karen B. Thomas
The following budget modification is requested: (check one)
Budget Transfer` Budget Supplemental`
Source: (Accounts to Decrease)
cost confer Awt Number Description Amount
3310 All Revenues See Attached 157,626.00
3310 All Expenditures See Attached 157,626.00
$315,252.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
To establish the Whatcom County Investment Pool as it's own fund separate from current
expense. The Whatcom County Investment Pool is self funding and shall be established
under fund 402.
Authorizations:
Department Head Date
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital mxwunts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive. approval.
Supplemental budget requests, ff approved by the Exewfive will be forwarded to the County Council for authorization.
Budqet moditication.xls 2/241e9 se
$315,252.00
Accounts to Increase:
Cost Center
Acd Number
Description
Amount
402100
All Revenues
See Attached
157,626.00
402100
All Expenditures
See Attached
157,626.00
$315,252.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
To establish the Whatcom County Investment Pool as it's own fund separate from current
expense. The Whatcom County Investment Pool is self funding and shall be established
under fund 402.
Authorizations:
Department Head Date
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital mxwunts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive. approval.
Supplemental budget requests, ff approved by the Exewfive will be forwarded to the County Council for authorization.
Budqet moditication.xls 2/241e9 se
MEMORANDUM
TO: Pete Kremen
FROM: Karen Thomas, Whatcom County Treasurer's Office
SUBJECT: Budget Modification Request
DATE: 2/3/2000
Last Fall, the Whatcom County Council approved the establishment of the Whatcom County
Investment Pool as a separate fund. Previously, it had been a part of Current Expense.
Administrative Finance has recently completed setting up the new fund, and we are seeking
approval to move all budgeted funds associated with the Whatcom County Investment Pool from
Current expense to the new fund. Please see the attached Budget Modification Request form for
detail.
If you have any questions, please call me at extension 50092.
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Whatcom County
Budget Modification Request
Department Prosecuting Attorney
Requested by David McEachran
The following budget modification is requested: (check one)
_..__ Budget Transfer' ✓. Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center Act Number oxxorprlon Amount
001 2910.1000 Fund Balance 40,000.00
$40,000.00
Accounts to Increase:
Cost Center Act Number Descnptiort Anaunl
001 2600.6630.904 Professional Services 40,000.00
$40,000.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
The purpose of this supplemental budget request is to provide funding for professional
services to be supplied by Paul Kundtz of Riddell Williams, P.S. See the attached Special
Deputy Appointment which delimits the legal services to be provided to filing and
litigating a declaratory judgment action in federal court to determine the
constitutionality of Whatcom County's Initiative 99 and ordinance 2000 -024.
Authorizations: o`��• �`�'^°
/i6, /x2�
Department Head ` Date �
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, nripapital accounts must he authorized by the County Executive.
Transfers affecting otheroblects do hot need Executive approval
"Supplemental budget requests; Rapproved by the Executive will ue forwarded to the: County: Council for amhouzation.
avdget modification.xls 2/24/99 28
WHATCOM COUNTY PROSECUTING ATTORNEY
DAVID S. McEACHRAN
CHIEFCRIMINALDEPUTY
COUDIy Courthouse, Suite 201
Mac D. Setter
311 Grand Avenue
ASST. CHIEF CRIMINAL DEPUTY
Bellingham, Washington 96225 -4079
Thomas E. Seguin
Phone( 360)676 -6784 County(360)398 -1310
CRIMINAL DEPUTIES
FAX(360)738 -2532
Royce S.Buckingham
Craig D. Chambers
Elizabeth L. Gallery
David A Graham
Gregory T.Greenan
Laura D. Hayes
James A. Hulbert
Rosemary elwlokula
MEMORANDUM
Stephen Ko r
Eric J. Richey
Ann L. Slodola
TO: Pete Kremen, County Executive
FROM: Dave McEachran, Prosecuting Attorney
RE: Special Deputy Appointment for Riddell Williams, P.S.
DATE: February 16, 2000
CHIEFCIVIL DEPUTY
Randall J. Wads
CIVILDEPURES
Karen N. Frakes
Darnel L. Gibson
David M. Grant
SUPPORTENFORCEMENT
Angela A. Cuevas
Dionne M. Clasen
As per the memo I received from Dewey Desler, dated February 14, 2000,
1 have prepared and attached a special appointment for Paul Kundtz and other
associates of Riddell Williams, P.S. The appointment limits the scope of legal
services to be provided to filing and litigating a declaratory judgment action in
federal district court to determine the constitutionality of Whatoom County
Initiative 99 and Whatoom County Ordinance 2000 -024. A contract relating to a
fee agreement in this matter is in the process of being developed.
Based on the information contained in a letter dated February 11, 2000, to
Dewey, Paul Kundtz proposes to conduct the work outlined in the appointment
in an amount not to exceed $30,000, plus out of pocket expenses. The attached
supplemental request seeks to provide funding for these amounts, as well as
initial legal fees that are being incurred by Riddell Williams, P.S. based on the
representations of the County. Therefore, per Dewey's request, the full amount of
budget authority being requested is for $40,000.
If you have any questions, please feel free to contact me.
C: \WINDOWS %TEMP1GW Viewedsupp 3 support memo.doc
Whatcom County Prosecuting Attorney
311 Grand Avenue
Bellingham, WA 98225
Appointment of Special Deputy Prosecuting Attorney
WHEREAS, RCW 36.27.040 authorizes the Prosecuting Attorney to appoint a
Special Deputy Prosecuting Attorney, and
WHEREAS, the Prosecuting Attorney desires to appoint a Special Deputy to file
a declaratory judgment action in federal district court relating to Whatcom County
Initiative 99, and Whatcom County Ordinance No. 2000 -024 and their constitutionality
relating to the limitations on infectious medical waste treated in Whatcom County, and
That Paul J. Kundtz, and/or attorneys assigned by him from the law firm of
Riddell Williams P.S., shall be and helthey are hereby appointed by the Whatoom County
Prosecuting Attorney as Special Deputy Prosecuting Attorneys for the limited purpose of
the above- described legal. action.
Dated this le day of February, 2000.
-�0t --
David S. McEachran
Prosecuting Attorney
Special Deputy Appointment
STATE OF WASHINGTON)
)ss.
COUNTY OF WHATCOM )
I, Paul J. Kundtz do solemnly swear that I will support the Constitution of the
United States, the Constitution and the laws of the State of Washington, and I will to the
best of my judgment, skill and ability, truly, faithfully, diligently, impartially and
honestly perform and discharge the duties of the office of the Special Deputy Prosecuting
Attorney in and for the County of Whatoom, State of Washington, according to the law
and to the best of my ability, so help me God.
Paul J. Kundtz
SIGNED AND SWORN to before me this day of February, 2000.
NOTARY PUBLIC in and for the
State of Washington, residing at
. My commission
expires:
Special Deputy Appointment
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department ADS /Facilities
Requested By: Michael Russell, Acting Facilities Manager
The following budget modification is requested:
Budget Transfer ` XX Budget Supplemental ..
SOURCE: (Accounts to transfer from or funding source for supplemental)
Cost Center Account Number Descotion Amount
001 2910.1000 Fund Balance 42,000.00
r.oneialli �
001 4530.8351.507 Operating Transfer Out 42,000.00
PURPOSE OF TRANSFER OR SUPPLEMENTAL:
A remaining significant issue to deal with as a part of the courthouse remodeling in 1993 and 1994 is the removal
of asbestos. Asbestos remains in the basement boiler room and the pipe chase that runs from the boiler room to
the sixth floor on the old side of the courthouse. The asbestos in the boiler room is excessive and needs to be
removed because this area is currently used by staff and is the primary storage area for custodial supplies. The
pipe chase is not accessible and the asbestos in that area can be closed off behind locked access panels,
thereby meeting existing code requirements. The project will include removal of two old boilers, one trash
incinerator, one chiller and additional unused equipment.: Further all asbestos in the room will be removed by a
qualified contractor, and will include sealing and painting for use of the room as supply storage.
Authorized By:
Department Head: Date:atJ /°
Executive's Office: Date:
Date Posted:
By:
Transfers affecting salaries and benefits or capital accounts must be authorized by the County Executive. Transfers
affecting other objects do not need Executive office approval.
Supplemental requests, B approved by the Executive, will be forwarded to the County Council for Authorization.
Uf :hnieclforms/bud mad
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: ADS /Facilities
Requested By: Michael Russell, Acting Facilities Manager
The following budget modification is requested:
Budget Transfer
SOURCE: (Accounts to transfer from or funding source for supplemental)
507 8301.001 Operating Transfer In
XX Budget Supplemental "
42,000.00
50712
6630
Professional Services - asbestos removal
27,000.00
50712
7060
Repairs and Maintenance
15,000.00
A remaining significant issue to deal with as a part of the courthouse remodeling in 1993 and 1994 is the removal
of asbestos. Asbestos remains in the basement boiler room and the pipe chase that runs from the boiler room to
the sixth floor on the old side of the courthouse. The asbestos in the boiler room is excessive and needs to be
removed because this area is currently used by staff and is the primary storage area for custodial supplies. The
pipe chase is not accessible and the asbestos in that area can be closed off behind locked access panels,
thereby meeting existing code requirements. The project will include removal of two old boilers, one trash
incinerator, one chiller and additional unused equipment. Further all asbestos in the room will be removed by a
qualified contractor, and will include sealing and painting for use of the room as supply storage.
Authorized By: /
Department Head: Date: /J/°
Executive's Office: _� Date:
Date Posted By:
Transfers affecting salaries and benefits or capital accounts must be authorized by the County Executive. Transfers
affecting other objects do not need Executive office approval.
Supplemental requests, 9 approved by the Executive, will be forwarded to the County Council for Authorization.
kf- c/misc /forms/bud_ mod
�GOM CO
WHATCOM COUNTY 3r" . `ti; Pete Kremen
EXECUTIWS OFFICE County Executive
County Courthouse
311 Grand Avenue, Suite #108 �9sN,noT °r
Bellingham, WA 98225 -4082
MEMORANDUM
TO: L. Ward Nelson, Finance Committee Chair
Marlene Dawson, Council Chair
Members of County Council (��1
FROM: Dewey Desler , Deputy Administrator
� /�
RE: Supplemental #3— Asbestos Removal in Boiler Room
DATE: February 15, 2000
A remaining significant issue to deal with as a part of the courthouse
remodeling in 1993 and 1994 is the removal of asbestos. Asbestos remains in
the basement boiler room and the pipe chase that runs from the boiler room to
the fifth floor on the old side of the courthouse. The asbestos in the boiler room
is excessive and needs to be removed because this area is currently used by
staff and is the primary storage area for custodial supplies. The pipe chase is not
accessible and the asbestos in that area can be closed off behind locked access
panels, thereby meeting existing code requirements.
The project will include removal of two old boilers, one trash incinerator,
one chiller and additional unused equipment. Further, all asbestos in the room
will be removed by a qualified contractor, and will include sealing and painting for
use of the room as supply storage.
Estimated costs are projected to be:
Asbestos Removal $27,000
Removal of Other Items 15 000
TOTAL $42,000
It is imperative that these corrections be made and we would recommend
approval of this supplemental funding so that we can begin the competitive bid
process.
H.\DA\As%S- FacRUesw1EM0 re Asbestos removal.doc
Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555
Department:
Requested By:
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
ADS /Facilities
Michael Russell, Acting Facilities Manager
The following budget modification is requested:
Budget Transfer "
SOURCE: (Accounts to transfer from or funding source for supplemental)
Cost Center Account Number Description
001 2910.1000 Fund Balance
ACCOUNTS TO INCREASE:
Cost Center Account Number DespOUQn
001 4530.8351.507 Operating Transfer Out
XX Budget Supplemental
Amount
120,848.00
Amount
120,848.00
A recent maintenance inspection of the hot water units at the Jail /Public Safety Building revealed some major
problems with two of the four hot water units at that facility. The pre -heat system has developed leaks in
the tank; replacement cost for this unit is estimated at $60,000.00. One of the three 500 gallon hot water boilers
was found to have leaks in the tank.
Costs for this project include: Pre -heat system, $60,000; New 500 gallon hot water boiler, $40,000;
plus installation estimated to be $12,000.00. Total cost of the project including Washington State sales tax
is estimated at $120,848.00
Authorized By: �//
Department Head: ,.� ° f/'Wh Date:? A 2r
Executive's Office: Date:
Date Posted: By:
' Transfers affecting salaries and benefits or capital accounts must be authorized by the County Executive. Transfers
affecting other objects do not need Executive office approval.
" supplemental requests, it approved by the Executive, will be remanded to the County Council for Authorization.
14c1misclformsrbud mod
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: ADS /Facilities
Requested By: Michael Russell, Acting Facilities Manager
The following budget modification is requested:
Budget Transfer '
SOURCE: (Accounts to transfer from or funding source for supplemental)
507 8301.001 Operating Transfer In
50728 7060 Repairs and Maintenance
•• • I 0 1;4a1 0 MN 14ILS] : u
XX Budget Supplemental "
120,848.00
120,848.00
A recent maintenance inspection of the hot water units at the Jail /Public Safety Building revealed some major
problems with two of the four hot water units at that facility. The pre-heat system has developed leaks in
the tank; replacement cost for this unit is estimated at $60,000.00. One of the three 500 gallon hot water boilers
was found to have leaks in the tank.
Costs for this project include: Pre -heat system, $60,000; New 500 gallon hot water boiler, $40,000;
plus installation estimated to be $12,000.00. Total cost of the project including Washington State sales tax
is estimated at $120,848.00
Authorized By:
Department Head: aid. Date:
Executive's Office: - Date:
Date Posted: By:
Transfers affecting salaries and benefits or capital accounts must be authorized by the County Executive. Transfers
affecting other objects do not need Drecutive once approval
supplemental requests, ff approved by the Executive, will ba forwarded to the County Council for Authorization.
ld lm scAbn lslhud mod
WHATCOM COUNTY
EXECUTIVE'S OFFICE
County Courthouse
311 Grand Avenue, Suite #108
Bellingham, WA 98225 -4082
I �t�2
MEMORANDUM
Pete Kremen
County Executive
TO: L. Ward Nelson, Finance Committee Chair
Marlene Dawson, Council Chair
Members of County Council (�
FROM: Dewey Desler, Deputy Administrator e)
RE: Supplemental #3 — Hot Water Boiler vfor Jail /Public Safety Bldg
DATE: February 15, 2000
A hot water distribution system has been in place in the Jail /Public Safety
Building since it was first built. The pre - heating component on the system, a means for
heat recovery providing energy savings, failed approximately two years ago. Now we
have discovered that one of the three final stage, 500 - gallon hot water boilers is leaking,
not working, and is irreparable. This boiler supplies hot water to the kitchen, laundry
and inmate washrooms in the jail, as well as to the sheriffs department. If the jail facility
loses the other components of the system, the jail facility would be without hot water
entirely.
We need to start a competitive bid process for the replacement of the broken
parts of the system. Repairs to parts of the system will be as expensive as new
replacements and would not come with warranties or guarantees. -
As a part of this effort, we will also start an aggressive testing procedure to
determine the useful life of the remaining hot water boilers. We will also initiate a
reasonable preventative maintenance program to ensure a longer useful life for this
important equipment.
The estimated cost for this project is:
Pre -heat hot water recovery system $ 60,000
500 - gallon hot water boiler 40,000
Installation 12.000
$112,000
Sales Tax 8.848
ESTIMATED TOTAL $120,848
With your approval, we will begin the competitive bid process.
H:1DMWAS- FacilltiesWEMO re Supp hot water boiler.doc
Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: ADS /Facilities
Requested By: Michael Russell, Acting Facilities Manager
The following budget modification is requested:
Budget Transfer `
SOURCE: (Accounts to transfer from or funding source for supplemental)
Cost Center Account Number Descriptio n
001 2910.1000 Fund Balance
001 4530.8351.507 Operating Transfer Out
XX Budget Supplemental "
Amouol
11,140.00
Amount
11.140.00
The carpet in the Superior Court Courtrooms on the third floor of the Courthouse was not replaced as part of
the 1993/1994 Courthouse remodel /addition project. The carpet in the south courtroom (Department 3, Judge
Moynihan) has now deteriorated and is frayed and worn to the point that it has been come a safety hazard.
Cost of replacement including Washington State sales tax is estimated at $11,140.00 on the established
State Contract.
Authorized By
Department Head: ,/,wGr4 (r- 1}'x/i/,� Date: �9 / 612-0
Executive's Office: Date:
Date Posted: By:
Transfers affecting salaries and benerRs or capital accounts must be authorized by the County Executive. Transfers
affecting other objects do not need Executive once approval.
" Supplemental requests, if approved by the Executive, will be forvianded to the County Council for Authorization.
H- c /misc /formslbud mod
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: ADS /Facilities
Requested By: Michael Russell, Acting Facilities Manager
The following budget modification is requested:
Budget Transfer ' XX Budget Supplemental •"
SOURCE: (Accounts to transfer from or funding source for supplemental)
Cost Center Account Number Desaiotion Amount
507 8301.001 Operating Transfer In 11,140.00
ACCOUNTS TO INCREASE:
Cost Center Account Number Description Amount
50712 7060 Repairs and Maintenance 11,140.00
.•URPOSE OF TRANSFER OR SUPPLEMENTAL:
The carpet in the Superior Court Courtrooms on the third floor of the Courthouse was not replaced as part of
the 1993 /1994 Courthouse remodeVaddition project. The carpet in the south courtroom (Department 3, Judge
Moynihan) has now deteriorated and is frayed and worn to the point that it has been come a safety hazard.
Cost of replacement including Washington State sales tax is estimated at $11,140.00 on the established
State Contract.
Authorized By: /
Department Head: � Date:
Executive's Office: Date:
Date Posted: By:
Transfers aRectirg salaries and benefits or capital accounts must be authored by fhe County Executive. Transfers
affecting other objects do not need Executive office approval.
Supplemental requests, H approved by the Executive, will be forwarded to the County Council for Authorization.
klc /mise.Horms/bud mod
WHATCOM COUNTY rp < °nH X004
ADMINISTRATIVE SERVICES
hatmm County Courthouse
n11 Grand Avenue, Suite 108
Bellingham, WA 982254083 �96NrHO < °r
DDesler@m.whatcom.wa. us
DEWEY G. DESLER
Dire tmr
MEMORANDUM
TO: Dewey Desler, Deputy Administrator
FROM: Mike Russell, Acting Facilities Manage
RE: Courtroom Carpet
DATE: February 15, 2000
FACILITIES MANAGEMENT
Public Safety Building
311 Grand Avenue
Bellingham, WA 98225 -4038
Facilities@comhatmm.wa.us
MICHAEL RUSSELL
Acting Manager
Facilities received a work request to repair a rip in the carpet because
someone had tripped. In looking at this carpet we discovered over 50 feet of duct
tape on the seams to cover the worn frayed edges. This carpet is old, worn,
frayed and is a safety hazard.
The replacement cost under a state contract is $11,140.00 includin tax.
It is the strong recommendation of this office that this carpet be req aced.
Please advise me as to the direction that you wish me to pursue.
Adminisuation
facilities Management
Rnance/A un4ng
Human Resources
Information Services
County Residents
(360) 67"717
(360) 676fi746
(360) 676 -6734
(360) 676 -6803
(360) 676 -7684
(360) 398 -1310
Department:
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
ADS/Facilities
Requested By: Michael Russell, Acting Facilities Manager
The following budget modification is requested:
Budget Transfer .
XX Budget Supplemental "
SOURCE: (Accounts to transfer from or funding source for supplemental)
Cost Center Account Number Description Amount
001 2910.1000 Fund Balance 13,000.00
ACCOUNTS TO INCREASE:
Cost Center I Account Number Desc ' tion Amount
001 4530.8351.507 Operating Transfer Out 13,000.00
Over one half of the Courthouse, including all of the courtrooms and stairwells on the old side as well as
several areas of the remodeled areas of the building, are not covered by our public address system. In
addition, neither of the speakers on the roof are working propedy; the amplifier that powers this system is too
small to operate the system properly, the microphone in the executive's office has wiring problems, and there
is a need for an additional microphone in Emergency Operations Center. A fully operational public address
system is needed in order to communicate with County workers and customers during emergencies and for
important broadcast announcements.
Authorized By: -
Department Head: al Date: Z,51/2-0°a
Executive's Office: Date:
Date Posted: By:
Transfers affecting salaries and benefits or capital accounts must be authorized by Me County Executive. Transfers
affecting other objects do not need Executive office approval.
`. Supplemental requests, ff approved by the Exewlive, will be forwarded to the County Council for Authorization.
kfcmusc. fomrslbud mod
Department:
Requested By:
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
ADS /Facilities
Michael Russell, Acting Facilities Manager -
The following budget modification is requested:
Budget Transfer .
XX Budget Supplemental '.
SOURCE: (Accounts to transfer from or funding source for supplemental)
Cost Center Account Number I Description Amoyd(
507 8301.001 Operating Transfer In 13,000.00
ACCOUNTS TO INCREASE:
Cost Center Account Number Description Amoun
50712 7060 Repairs and Maintenance 13,000.00
PUIJ •• • W ; *j Z461112 6111 =1 u
Over one half of the Courthouse, including all of the courtrooms and stairwells on the old side as well as
several areas of the remodeled areas of the building, are not covered by our public address system. In
addition, neither of the speakers on the roof are working properly; the amplifier that powers this system is too
small to operate the system property, the microphone in the executive's office has wiring problems, and there
is a need for an additional microphone in Emergency Operations Center. A fully operational public address
system is needed in order to communicate with County workers and customers during emergencies and for
important broadcast announcements.
Authorized By:
Department Head: k4�tS G P1 Date: y l.i Zoe
Executive's Office: Date:
Date Posted: By:
Transfers affecting salaries and berefite or capital accounts must be authorized by the County Executive. Transfers
affecting other objects do not need Executive office approval.
supplemental requests, M appmvetl by the Executive, will be forwarded to the County Council for Authorization.
klc1miscflonnslbutl mod
WHATCOM COUNTY
ADMINISTRATIVE SERVICES
'iatcom County Courthouse
a 11 Grand Avenue, Suite 108
Bellingham, WA 98225-4083
DDeslerL@co.whatcom.vva.us
DEWEY G. DESLER
Direrim
BOOM CO
P G.f
�95hING'r0=
MEMORANDUM
TO: Dewey Desler, Deputy Administrator �
FROM: Mike Russell, Acting Facilities Manager
RE: Public Address System Improvements
DATE: February 14, 2000
FACILITIES MANAGEMENT
Public Safety Building
311 Grand Avenue
Bellingham, WA 98225 -4038
Facilities@co.whatcom.wa.us
At the request of the executive's office, facilities examined the Public
Address System. The results are as follows :
MICHAEL RUSSELL
Acting Manager
Over one half of the Courthouse is not covered by the public address system.
All of the old side of the courthouse, no courtrooms and none of the stairwells as
well as several areas of the new remodel are not covered. The speakers on the
roof need attention as well the only speaker that works was pointed up in the air
and was full of rainwater the other does not work at all. The amplifier that powers
this system is a 250 -watt amplifier and to operate the system properly this
amplifier needs to be a 1,200 -watt amplifier. The microphone in the executives
office was found to be shorted and the wiring to be inadequate. The need for a
microphone in E.O.C. was also discovered.
During the testing of the P.A. System we set every panic alarm in the courthouse
off because the wiring for the P.A. System was run in the same conduit as the
alarm system without shielding.
To make the necessary corrections to the Public Address System the estimated
cost will 13,000.00.
Please advise me as to the direction that you wish me to pursue.
Administration Facilifies Management Hnance/Accounfing Human Resources Information Services County Residents
(360) 676 -6717 (360) 676 -6746 (360) 676 -6734 (360) 676 -6002 (360) 676 -7604 (360) 398 -1310