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Home My WebLink Aboutord2000-011WHATCOM COUNTYCOUNCIL AGENDA BILL NO. 2000 -110 CLEARANCES nid Date Date Received in Council Offwe Agenda Das Asslgnedto: ng;nator: 7 p ��, �n? ��. 'cam �� \�/ FEB 15 2000 , WHATCOM COUN7' COUNCIL 2/00 Intro Division x�e, 3/7/00 Finance Committee/Council Dep`xest P/aSMutor 1/ Paahasiag/Radgeh �� Euardve: -1-° SUBJECT: Amending Section 2.88 of the Whatcom County Code Renaming Financial Management Committee to Financial Management Working Group and Changing Scope and Responsibilities ATTACHMENTS: Memo and Proposed Ordinance SEPA review required? ( ) Yes (x ) NO SEPA review completed? ( ) Yes ( x ) NO Should Clerk schedule a hearing ? ( ) Yes ( x ) NO Requested Date: SUMAIARYSTATEMENT: mending Section 2.88 of the Whatcom County . Code Renaming Financial Management Committee to Financial Management g g Working Group and Changing Scope and Responsibilities Distribution Request Indlcate those who shosoureaive a copy after Couacilaction, Lot specie names to the right. AS Farigda Mmragement AS Fus rice ASxuman Resources ASIsfo Services Answer Auditor Cooperative Fj4mion Dutnct Coon Ereat6ve Dewey Desler xeaRh gearing Fiarrdner ion ACTIONTAKEN: 2000 - 110 2/22/2000: Introduced 3!72000: Adel 6-0, Nelson absent, Ord. #2000-011 Rexwcus ..ounsy a.artsrues n: Juvenile Pars Planning Prasautor Pubac Work Shaft/ff Superior Coun treasurer Other Related File Numbers: Ordinance or Resol ton Number (this item): 6$266"0' I: macu'^6m&4Pn MW SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 2/22 /2000 ORDINANCE NO. 2000 -011 AMENDING SECTION 2.88 OF THE WHATCOM COUNTY CODE RENAMING FINANCIAL MANAGEMENT COMMITTEE TO FINANACIAL MANAGEMENT WORKING GROUP AND CHANGING SCOPE AND RESPONSBILITIES WHEREAS, Section 2.88 of the Whatcom County Code provides for the creation of a Financial Management Committee pursuant to the Whatcom County Charter; and, WHEREAS, with the creation of the Administrative Services Department in 1994, circumstances have changed requiring modifications to this section; and, WHEREAS, many of the duties previously assigned to the Financial Management Committee are now performed by the Administrative Services Department, and WHEREAS, it is proposed that the name of the Financial Management Committee should be changed to the Financial Management Working Group to more accurately reflect the nature and scope of the responsibilities, NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that Section 2.88 of the Whatcom County Code shall be amended as attached in Exhibit A and the new language shall be incorporated into the Whatcom County Code. ADOPTED this ? day of March , 2000. Dana Brown - Davis, Council Clerk APPROVED AS TO FORM: Civil Deputy n ecutor H\da \finmgmt\ordinance_proposed fmwg WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON �I.k/CkiN.QJ Marlene Dawson, Chair (TApp,roved () Denied Pete Kremen, County Executive Date: -7' -db FINANCIAL MANAGEMENT r'^ """�^rr,:rr WORKING GROUP Sections: 2.88.010 Membership. 2.88.020 Organization. 2.88.030 Scope and Responsibilities. 2.88.040 Grievance procedure. 2.88.10 Membership ra have PFiF..ar. Fespe e :ha:6. [ .h it a :al lRf9F...a1,,.....,,ste N4,,. The bounty auditor, county treasurer, administrative services director and public works director or their delegates are members of the financial management eemmittee working group (FMSWG). In addition, a member shall be appointed by the committee to represent the special purpose districts that depend upon Whatcom County for accounting services. If a majority of the committee members determine that the services of other individuals are necessary to carry out the objectives of the committee, those individuals may be invited to je*- participate in the deliberations of the Gamm "tee working group as non - voting members. r,,...FR tt,,.... eFRI)eFEWP shall ,.,,Gee The FZPX"'. OL......J.J ..RA. '.N ..hall be a HW'09t A@ ..+6.....t the G ...I#ee-. 44 hall Rel h„ '..,1,,,,,.d R thA °,.••,,.....,....I.,.. ll...l. Each member is required to have the knowledge, skills and abilities to effectively monitor and administer the financial management system. (Ord 90 -16 § 1). 2.88.20 Organization. The semFaittee working group shall be organized in the manner deemed by the eeRwA41ee ry oup members to be the most effective for the administration of the financial management system. Each member shall have one vote, exsep as Pfev ded 4e�e. If the committee is unable to reach agreement, or any member wishes to appeal a decision of the FMSWG, the issue may be presented to the county executive for resolution. Matters involving the restructuring of duties and responsibilities which cannot be resolved by the FMSWG or by the county executive may be presented to the county council for a final decision. In any such presentation, all sides of the issue will be presented to allow the executive or council to reach a decision that is responsible to the needs of county government and the citizens of Whatcom County. (Ord. 90 -16 § 2). 2.88.30 Scope and responsibilities. The financial management 4emm4ee- working group is assigned the following responsibilities: A. The FMSWG is responsible for making necessary policy recommendations to the county executive regarding issues that affect the financial management system. The eemm14tee 9';- l repert Ee s.,:,a ,'eS6e B. Working within the policy directives established by the council, the executive and Whatcom County's Home Rule Charter, the FMSWG is responsible for drafting policies and procedures that are necessary for the administration of the financial management system. Policies of the FMSWG shall be formally established by executive order before implementation. r r fiRaRGGI M@RG9e^.eRt G ;'e'^^^ a^F ^e^ lnea Th -e °Fall inelede, -yt Ret be -;:.;; tGd 'h,. G9et1^.Q seaa:rt:a- ,�a6 ae., —r��the flRaR 1 I . !R GGG4R@t4GA ui« ,. ^Ib 9 fG• FeGGFRMGRGi ^Q and implement ^Q inteQ'a• ^d fin-^saal se41vare that •^ deEHORed tG mGet the GbjeGt eS Of',rlhateaR.''et rty firaRGI&a M@R;. c The FM dii g ir. astir aHan k it the c� e „..... t.-s�� epa: ;MGR 6 tSp,...,.1h,.f,....,aRagi..Q FRai.taIR.,Q @Rd pQ,,.d!^Qfi ^aneia G^rQ rnen« GyStem {«. P.The FNIG, in eeerdinatien Hith th8i49-• ^@ ^^ SG ! �eP@Ft ^^ ^p^^a'h'^ f^ F P•e ^^ dIR9 tr^i^I ^Q and GGRSH4iRq sewie-e Ee all +-e of fro g ..,aar99 Re « s{Ste^ om..^. Q ,. (Ord. 90 -16, § 3). 2.88.40 Grievance procedure. All financial management system users shall comply with the policies and procedures established by4kre ,""G-for the administration of the system. Any system user that disagrees with a policy or procedure, or finds that compliance with the policy or procedure places an undue hardship on his or other department may request a waiver or change in the requirement. Requests must be received by the FMSWG in writing and will be considered at the next regularly scheduled FMSWG meeting. If the issue is not settled to the satisfaction of the user department, it may be taken to the county executive for resolution. In all cases the FMSWG must act on a request before it can be referred to the executive. (Ord 90 -16 § 4). WHATCOM COUNTY EXECUTIVE'S OFFICE County Courthouse 311 Grand Avenue, Suite #108 Bellingham, WA 98225 -4082 MEMORANDUM Pete Kremen County Executive TO: L. Ward Nelson, Finance Committee Chair Members of County Council ��- FROM: Pete Kremen, County Executive v RE: Amending Whatcom County Code Re Financial Management DATE: February 7, 2000 Pursuant to discussions which have been held in the Financial Management Working Group, the enclosed proposed change to the Whatcom County Code has my recommendation for approval. The previous Section 2.88 as reflected in the Code was developed prior to the establishment of Administrative Services and many of the functions assigned to the Financial Management Committee are no longer pertinent. It was the suggestion of the Financial Management Working Group that the Code should be upgraded to accurately reflect the current practices of the County financial system and changes which have occurred over the years. If you have further questions, Dewey Desler and other members of the Financial Management Working Group will be available at the Finance Committee meeting to discuss this further with you. RECOMMENDED MOTION: Approve amending Section 2.88 of the Whatcom County Code renaming the Financial Management Committee to Financial Management Working Group and changing the scope and responsibilities as outlined in the proposed ordinance. .... ODD DictationWsTinance\memo ord chg to FinMgmt.doc Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555