HomeMy WebLinkAboutord2000-004WIMTCOM COUNTY COUNCIL AGENDA BILL NO. -04-1
CLEARANCES
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Date
Dale Receivedin Cound(Otace
Agenda Doh
Assignedio:
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r�ro eo
1/11
Intro
luvidon head:
1125
Finance Committee; Council
Dep[Head: AS Dept
Pmseemor
Porrhming/KUdgO:
Fmuilm Pee Kremm
' II
SUBJECT: 2000 Supplemental Budget Request #1
ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests
SEPA review required? ( ) Yes ( ) NO
SEPA review completed? ( )Yes ( ) NO
Should Clerk schedule a hearing? ( ) Yes ( x ) NO
Requested Date:
SUMMARYSTATEMENT.•
Supplemental #1 requestsfunding:
From the General Fund:
(I) To appropriate $4,800 to Non - Departmental (Morgue) jar payment ofpower
usage at the morgue,
(2) To appropriate $24,059 to Non - DepartmenaI (Transfers to Other Funds) for
extending Webmaster by.5 FTE;
To appropriate $45,600 to Sherifor purchase ofsafhyare to allow access to
AS400 for other law enforcement agencies.
From the Administrative Services Fund.
(4) To appropriate $24,059 to AS -IS to extend Webmazter (Software Specialist II)
by.5 FTE. -
Additionally, Exhibit B to the 1000 Budget Ordinance entitled "Authorized
Positions " should be corrected to include a.5 FTE increase for the Webmaster
(Software Specialist II) which is being requestedfor AS -IS. Further, the Clerk IV
position in AS- ISshould be corrected to include an additianal.5 FTE (budget
approval was given utilizing one -time funding ofthis .5 FTE; this proposal would
make it a change to on- going. No additional appropriation is necessary for this
Position)
To correct a scrivener's error in the Position Control adopted in the 2000 Budget
Ordinance, 1999 Supplemental It 8 amended the 1999 Position Control to reflect an
increase of.5 FTE (prevention coordinator) in Health & Human Services. This
was change was not included in the 2000 "Authorized Positions "and is being
corrected to include this with this supplemental.
Distribution
Indimle those who shoeddieceive
List.pecye names to the right .
Requeat
a copy after Councilachon.
ADSFachinte Management
AD Finance -
Brad Bennett
ADSHumon Resources -
ADS info Services
Asrersor
Auditor
CaoperabveExeruen
Damts Caun
Executive
Francine Kincaid
Dewey Desler
Health
HearinglKtmomer
Jail
Juvenile
Parks
Planning
prosecutor
Public Works
Sheryl
Superlor Court
Treasurer
COUNCIL ACTION TAKEN:
_ zoo -ai vnrz000: Introduced
Ordinance or Resol � on Number
th em 1 : Q" .�
1 r2512000: Adopted 7 -0. Ord. 4#2000 004
SPONSORED BY: Consent
PROPOSED BY: Executive
INTRODUCTION DATE: 1/11/00
ORDINANCE NO. M00_0 n4
AMENDMENT NO. 1 OF THE 2000 BUDGET
WHEREAS, the 2000 budget was adopted November 23, 1999; and,
WHEREAS, changing circumstances require modifications to the approved 2000 budget;
and,
WHEREAS, the modifications to the budget have been assembled here for deliberation by
the Whatcom County Council.
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2000
Whatcom County Budget Ordinance #99 -083 is hereby amended by adding the following
additional amounts to the budgets included therein:
Additionally, Exhibit B to the 2000 Budget Ordinance, entitled "Authorized Positions" should
be corrected to include a .5 FTE increase for the Webmaster (Software Specialist II) which is
being requested for AS -IS. Further, the Clerk IV position in AS -IS should be corrected to
include an additional .5 FTE (budget approval was given utilizing one -time funding of this .5
FTE; this proposal would make it a change to ongoing).
To correct a scrivener's error in the Position Control adopted in the 2000 Budget Ordinance,
"Authorized Positions" should be corrected to include an increase of .5 FTE (prevention
coordinator) in Health & Human Services approved in 1999 Supplemental #8 which was
previously omitted.
Expenditures
Revenues
Net Effect
General Fund
Non- Departmental(Morgue)
4,800
4,800
Non - Departmental (Transfers to
Other Funds).
24,059
24,059:,
Sheriff
45600
45 600
0
Total General Fund
74,459
(45,600)
28,859
Administrative Services Fund
AS -IS
24.059
24
Total AS Fund
24,059
(24,059)
Total Add'[ Supplemental
1 98 518
69 659
1 282859
Additionally, Exhibit B to the 2000 Budget Ordinance, entitled "Authorized Positions" should
be corrected to include a .5 FTE increase for the Webmaster (Software Specialist II) which is
being requested for AS -IS. Further, the Clerk IV position in AS -IS should be corrected to
include an additional .5 FTE (budget approval was given utilizing one -time funding of this .5
FTE; this proposal would make it a change to ongoing).
To correct a scrivener's error in the Position Control adopted in the 2000 Budget Ordinance,
"Authorized Positions" should be corrected to include an increase of .5 FTE (prevention
coordinator) in Health & Human Services approved in 1999 Supplemental #8 which was
previously omitted.
ADOPTED this 25 day of January , 2000.
�
Ti
WHATCOM COUNTY COUNCIL
WHATCOOM COUNTY, WASHINGTON
91 16
Marlene Dawson, Chair
APPROVED AS TO FORM: Appr () Denied
<rern n, County Executive
Civil Deputy ecutor Dater —/ 00
hcounciMupp2000_1
WHATCOM COUNTY
Summary of the 2000 Supplemental Budget Ordinance No. 1
Department/Fund
Description
Increased
(Increased)
Net Effect to
Expenditure
Revenue
Fund Balance
(Decrease)
(Increase)
Decrease
General Fund -
Non - Departmental
To provide for electrical usage at
4,800
4,800
(Morgue)
morgue
Non - Departmental
To provide $24,059 for extending
24,059
24,059
(Transfers to Other
Webmaster position by .5 FTE
Funds)
Sheriff
To provide funding forpurchase
45 600
45 600
0
of software allowing access to
AS400 by all law enforcement
agencies
Total General Fund
74,459
(45,600)
28,859
Admin Svcs Fund
AS -IS
To provide $24,059 for extending
240059
(24,059)
0
Webmaster position by .5 FTE
Total AS Fund
24,059
- (24,059)
0
Total Add'I Su pl
98_,518
1 199 MM91
28,859
*Of this amount $28,859 is from General Fund supplemental reserve balance in 2000.
Whatcom County
Budget Modification Request
Department What County Sheriff's Office
Requested by Deane Sandell, Undersherif f_
The following budget modification is requested: (check one)
_ Budget Transfer ✓.. Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
cost center Acct Number Deunnuon Amount
2990 4331.1600 Department of Justice 45.600.00
Accounts to Increase:
Cost Center Acct Number
2990 ]qp
600.00
Description
Amount
Corp.1CeY clDital
OUL11
45,600.00
$45,600.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
Federal NIDTA Funds are being furnished to allow law enforcement agencies throughout the
county to access the Washington State Central Information System and the National Crime
Information System directly through our local AS400 computer.
Authorizations: / 1 zw
Department Head EQ.21ce SKI /U. �t Date
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Burnet madification. #5 2/24199 EB
WHATCOM COUNTY SHERIFF'S OFFICE
MEMORANDUM
DATE -. December L 1999
TO Brad Bennett, Finance Manager
Chris Mohnkern, Purchasing Coordinator
FROM Deane Sandell, Undersheriff_
TOPIC: Sole Source Purchase —AS400 Software
Brad
The purpose of this memorandum is to advise you of a proposed purchase of software to
run on the county's AS400 computer. The software makes it possible for the Washington
State ACCESS database to be connected to the AS400 and thereby making the programs
available to anyone connected to the county's Law & Justice network for a substantially
reduced rate to the end user. In the past, any agency connected to the state's system is
obligated to pay monthly rates based on each individual device connected and the device
is owned by the state. The state is now encouraging regional connections to local
networks with one cost for one regional connection and access to the system can be made
by any PC connected to the regional network provided that the training and security
mandates of the state have been met
Information Services has reviewed this issue and has requested that the Sheriffs Office
complete vendor research and the purchase request Chief Peterson has done extensive
research and has learned that there currently are thirty (30) regional connections to the
state system. Most of the vendors that provide the software connection to the state system
offer the connection as an embedded product inside of other programs and the various
pieces of software will only run on certain hardware components. Five (5) of those thirty
(30) connections are made to an AS400 computer. There is only one company that has
the connection software between an AS400 and the state system as a separate product,
which is available for purchase without having to purchase other programs which
Whatcom County has no need for at this time. The other vendors may have the ability to
design such a piece of software for a fee but there is only one vendor that has the product
available for sale and ready for immediate installation on an AS400 computer at this
time Funding has been identified and we wish to purchase the software from New
World Systems as a sole source and proceed as soon as possible with the installation.
Cc. George Reid, Information Services Manager
Attachment A to 2000 Supplemental Budget #1 Page r or z
Exhibit B - AUTHORIZED POSITIONS - 2000 Budget - (Amended Departments Only)
ADMINISTRATIVE SERVICES
Information Services
Manager Information Services
1.00
1.00
Supervisor Information Services
1.00
1.00
Programmer/ Analyst
1.00
1.00
Technician I PC /LAN
2.00
2.00
Technician III PC/LAN
3.00
100
Software Specialist ll
0.50
0.50
Administrative Clerk
0.50
0.50
Clerk Information (Kiosk)
1.00
.1.00
Supervisor Records Services
1.00
1.00
Coordinator Microfilm
1.00
1.00
Clerk III (Printer)
1.00
1.00
Clerk 11 (Microfilm)
1.00
1.00
Clerk I (Mail)
0.75
0.75
51.25
0.50
0.50
1.00
1.00
1.00
2.00
3.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.75
Attachment A to 2000 Supplemental Budget #1 Page 2 of 2
Exhibit B - AUTHORIZED POSITIONS - 2000 Budget - (Amended Departments Only)
HEALTH
Officer Health
0.60
0.60
0.60
Director Health Departrnent
1.00
1.00
1.00
Manager Personal Health Svcs
1.00
1.00
1.00
Manager Environmental Health
1.00
1.00
1.00
Manager Human Services
1.00
1.00
1.00
Manager Maternity Case
0.80
0.80
0.80
Office Administrator
1.00
1.00
1.00
Supervisor Public Hlth Nurse
3.00
3.00
3.00
Supervisor Enviro Hlth
2.00
2.00
2.00
Supervisor Nutrition
1.00
1.00
1.00
Assistant Administrative
1.00
1.00
1.00
Assistant Medical
2.50
2.50
2.50
Coordinator Financial Services
1.00
1.00
1.00
Coordinator Support Services
1.00
1.00
1.00
Coordinator Program
2.00
2.00
2.00
ClerkfTypist 11
17.55
17.55
17.55
Clerk/Typist 111
2.00
2.00
2.00
ClerVTypist IV
1.00
1.00
1.00
Educator Public Health
1.00
1.00
1pg
Nurse Practitioner
1.20
1.20
120
Nurse Registered
1.00
1.00
1.00
Nurse Public Health
11.25
11.25
1125
Worker Registered Social
1.60
1.60
1.60
Specialist 11 Enviro Hlth
4.00
4.00
4.00
Specialist I Enviro Hith
6.00
6.00
6.00
Speciarist I Enviro Hllh Water
1.00
1.00
1.00
Technician II Enviro Health
1.00
1.00
1.00
Nutritionist
2.40
2.40
2.40
Account Clerk
3.00
3.00
3.00
Clerk/ Reception
0.20
(120
0.20
WIC Certifier
3.00
3.00
3.00
Specialist Develop .Disabilites Program
0.50
0.50
0.50
Specialist Mental Health Program
0.50
0.50
0.50
Specialist Substance Abuse Program
0.50
0.50
0.50
Specialist I Substance Abuse
1.00
1.00
1.00
Coordinator Substance Abuse Prevention
1.00
1.00
1.00
`Coordinator YOUth TobaccoTTraffic Safety
0.5
0.50
`Coordinator Youth TobaMollydffiC Safety: This is a correction to Exhibit B of the 2000 budget ordinance. This position
was adopted by Budget Supplemental 1999 -8. however was inadvenarny omitted from the 2000 Authorized Posidom listing.
Whatcom County
Budget Modification Request
Department Executive
Requested by Dewey Dealer, Deputy Administrator
The following budget modification is requested: (check one)
— Budget Transfer -V— Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cad center Acct Number Deecrmmn Amount
° 01 2910.1000 Fund Balance 4,800.00
Accounts to Increase:
Cast center Acct Number DesuzpIum
001 4035.6980 Rentals - Electric
$4,800.00
Amount
4,800.00
$4.800.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
For payment of power usage at the morgue.
Authorizations: /
Department Head D (� �"' Date
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval
Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budge[ rzrdificacion.xls 2/24/99 se
WHATCOM COUNTY
EXECUTIVE'S OFFICE
County Courthouse
311 Grand Avenue, Suite #108
Bellingham, WA 98225 -4082
tom co
3` /P /fit . \'<
�95NINGter
MEMORANDUM
TO: L. Ward Nelson, Finance Committee Chair
Marlene Dawson, Council Chair
Members of County Council
FROM: Pete*,mmen, County Executive
RE: 2000 Supplemental #1 — Non - Departmental (Morgue)
DATE: January 5, 2000
Pete Kmmen
County Executive
Dr. Gary Goldfogel is now exercising his ability to bill the County for
electrical usage by the morgue as provided for in Section 4C of the lease. The
resulting costs are not included in the 2000 budget. Projected costs are
approximately $1200 per quarter.
I therefore would request that you approve a supplemental to Non -
Departmental (Morgue) in the amount of $4800 for the year 2000.
If you have any questions, please feel free to contact my office.
lADD DiclationWedical ExaminedSupp2000_1 electrical usage.doc
Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555
Whatcom County
Budget Modification Request
Department Administrative Services - Information Services
Requested by George Reid,
The following budget modification is requested: (check one)
_ Budget Transfer* -I/— Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cast Center AM Number Description Amount
001 2910.1000 Fund Balance 241059.00
$24,059.00
Accounts to Increase:
Cost Center AW Number Description Amount
001 4530.8351.507 Operating Transfer Out 24,059.00
059.00
Purpose
of Transfer or Supplemental:
(If more room is necessary attach
additional sheet.)
To increase Webmaster (Software
Specialist II) position by
.5 FTE (bringing
it to 1.0 FTE).
Authorizations:
Department Head �d Date au
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
Supplemental budget requests, A approved by the Executive will be forwarded to the County Council for authorization.
Budget modificacion.xls 2/24199 Be
Whatcom County
Budget Modification Request
Department Administrative Services - Information Services
Requested by _ George Reid, Manager
The following budget modification is requested: (check one)
Budget Transfer` -ti—/ Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cosr center AW Number Descnprion Amount
507110 8301.001 operating Transfer In 24,059.00
$24,059.00
Accounts to Increase:
fees! center Acct Number Descdptiw Amount
507110 See attached itemization 24,059.00
LI}YIDL]
Purpose
of Transfer or Supplemental:
(If more room is necessary attach
additional sheet.)
To increase
Webmaster (software
specialist II) position by
.5 FTE (bringing it
to 1.0 FTE).
Authorizations:
Department Head P e`er � Date �Z 12 0
Executive's Office Date
Date Posted
E
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval
Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
audQet modification.xls 2124/99 EB
2000 Budget Preparation - Additional Service Request rAsR #2000 -212
Administrative Services Information Services
Fund # 507 Cost Cenfer 507110 Originator. George Reid
Name of Request: Webmaster Position (Full -Time Regular)
Description: Increase Software Specialist 11 position from .5 FTE to 1.0 FTE.
Objectives: The stregic plan adopted for Malcom County calls for enhancements to technology
and in particular, reliance on the Web page to provide more data and services to the
public, including E- commerce. Many departments am wanting IS to add more content
to the Count's Web pag. IS is currently wrapping up Phase I of a three phase Web
Development Project. Full -time support of the Web is needed to continue this project
and administer to departments'requests.
Performance
Measurement:
Object Object Description Amount
6110
Regular Salaries 8 Wages
$16,980
6140
Overtime
$2,500
6210
Retirement
$761
6230
Social Security
$1,299
6245
Medical Insurance
$1,821
6255
Other H &W Benefits
$489
6259
Worker's Comp- Interfund
$104
6269
Unemployment- Interfund
$85
Request Total $24,059
Expenditure Type
FTE Change Involved®
Reclassification ❑
Priority Level
On nIn
(Applies T box checked)
(Applies ff box checked)
r1olshighesfkvel
Thursday, August I6, 1999 Page 5 of 12
Room co
WHATCOM COUNTY aP `; Pete Kremen
EXECUTIVE'S OFFICE 3
.���� County Executive
County Courthouse
311 Grand Avenue, Suite #106 r''vspiNG,ror
Bellingham, WA 98225 -4082
MEMORANDUM
TO: L. Ward Nelson, Finance Committee Chair
Marlene Dawson, Council Chair
Members of County Council
FROM: Pete Kremen, County Executive- -/
RE: 2000 Supplemental #1 —AS -IS Request for Extended Webmaster
DATE: January 5, 2000
At your meeting on December 7, 1999, you directed the administration to
prepare a supplemental budget ordinance which would retain a full -time
webmaster position in the Administrative Services Department. Your positive
action to retain this position at a full -time level is consistent with Whatcom County
Strategic Plan and has my full support.
Thank you for your efforts in this matter. If you have any questions,
please feel free to contact me.
PK\da
IADD DiGalioMADSMSupp2000_I webmasler.dw
Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555