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Home My WebLink Aboutord2002-077WHATCOM COUNTY COUNCIL AGENDA BILL NO. ZOO Z- 4) (0 CLEARANCES Originator: Executive office Date Received in Council a tee 2 O Agenda Date 11126 Assigned to: Intro Dnasion Head: 12110 Finance Committee; Council Depe. Head: AS Not :'�te Prosecutor Purchasin g /Budget: tive Pete Kremen SUBJECT: 2002 Supplemental Budget Request #12 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( x ) NO SEPA review completed? ( ) Yes (x ) NO Should Clerk schedule a hearing 7 ( )Yes ( x ) NO Requested Date: SUMMARYSTATEMENT.• Supplemental #12 requests fundingfsom the General Fund: (1) To appropriate $137, 000 to Superior Court to cover additional conflict contract costs in 2002. From Victim Witness Fund' (2) To appropriate $4,200 to fund the payout ofaccrued leave fora retiring employee From Administrative Services Fund: (3) To appropriate $202,133 to fund unanticipated workers' compensation costs from revenues received from insurance recoveries and refunds ofexpenditures. (4) To appropriate $135,000 m fund alterations to Whatcom Counly facilities projects. Distribution Indicate those who should receive List speck names to the right Request a copy Per Council action_ ADS Facilities Management ADS Finance Brad Bennett ADS Human Resources ADS Info Se..nars Assessor Auditor Cooperative Extension DisMCtCourt Executive Francine Kincaid Denvey Desler Health Hearing Examiner Jail Juvenile Parks Planning Prosecutor Public Works Sheri Superior Court Treasurer COUNCIL ACTION TAKEN: 2002 -416 11126/2002. Introauoed 121102009 An`mien zn not sennvmv Ordinance or Reso( do N other (this item): IIR:1 SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 11/26/02 ORDINANCE NO. 2002 -077 AMENDMENT NO. 12 OF THE 2002 BUDGET WHEREAS, the 2002 budget was adopted November 13, 2001; and, WHEREAS, changing circumstances require modifications to the approved 2002 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2002 Whatcom County Budget Ordinance #2001 -348 is hereby amended by adding the following additional amounts to the budgets included therein: ADOPTED this 10 day of December Dana Brown - Davis, Council Clerk APPROVED AS TO FORM: Civil Deputy Prosecutor 2002. WHATCOM COUNTY COUNCIL WHATCPA COU�],W, WASHINGTON L. W 'VcrNelson, Chair of the Council ( pgroved / ( ) Denied ate Kre en, County Executive Date: /` �d I: \BUDGET \SUPPLS \2002 SOPPL \Supplemental #12.doc Expenditures Revenues Net Effect General Fund Superior Court 137,000 0 137,000 Victim Witness Fund 4,200 0 4,200 Admin Services Fund: AS Workers Comp 202,133 202,133 0 AS Facilities - Alterations Projects 135 000 0 135 000 Total Admin Services Fund 337,133 (202,133) 135 000 Total Add'] Supplemental 478.333 02,] 76.200 ADOPTED this 10 day of December Dana Brown - Davis, Council Clerk APPROVED AS TO FORM: Civil Deputy Prosecutor 2002. WHATCOM COUNTY COUNCIL WHATCPA COU�],W, WASHINGTON L. W 'VcrNelson, Chair of the Council ( pgroved / ( ) Denied ate Kre en, County Executive Date: /` �d I: \BUDGET \SUPPLS \2002 SOPPL \Supplemental #12.doc WHATCOM COUNTY Summary of the 2002 Supplemental Budget Ordinance No. 12 Net Effect to Fund Increased Balance Department/Fund Description Expenditure Decrease (Increased) Revenue (Increase) Decrease General Fund To fund additional conflict Superior Court contract costs. 137,000 0 137,000 To fund payout of leave accruals for retiring Victim Witness Fund employee 4,200 0 41200 Administrative Services Fund To fund unanticipated workers' compensation costs with revenue from insurance recoveries and Worker's Compensation refunds of expenditures. 202,133 202,133 0 To provide additional funding for alterations to W hatcom County facilities Facilities Droiects. 135.000 ol 135 000 Total Administrative Services Fund (202.133) 135,000 .337.133 Total Add'I Supplemental 47411 8�3 202.1331 276 ZQQ T: \BUDGET \SUPPLS \2002_SUPPL \Supplemental #12.doc Whatcom County Budget Modification Request Department AS - FACILITIES Requested by Mike Russell, Facilities The following budget modification is requested: (check one) _.._ Budget Transfer' _V_ Budget Supplemental " Source: (Accounts to transfer FROM or funding source for supplemental) Cost center Acct Number Des peon Amount 507 2910.1000 Fund Balance 135,000.00 $135,000.00 Accounts to Increase: "-- CostCemer Acct Number Description Amount 50712 7350 Capital Outlay - Buildings 135,000.00 & Structures $135,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To provide additional funding for Courthouse alterations. Authorizations: / Department Hea 11 v Date la /d O Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. ° Supplemental budget requests, d approved by the Executive will he forwarded to the County Council for authodnbon. Budget modification.xls 2/24/99 ea WHATCOM COUNTY EXECUTIVE'S OFFICE County Courthouse 311 Grand Avenue, Suite #108 Bellingham, WA 98225 -4082 ROOM CO aP , oti �`SF/INGR MEMORANDUM TO: Pete Kremen, County Executive County Council Members FROM: Dewey Desler, Deputy Administrator RE: Jail /Courthouse Facility Modifications DATE: November 27, 2002 Pete Kremen County Executive Over the past two and one half years we have been working on a series of facility modification related projects. They include: • Revisions in the jail to accomplish efficiencies and program changes as recommended in the Law and Justice Plan • Remodeling space in the County Courthouse to include: 1) The addition of staff on the second floor, 2) Finishing space on the fifth floor to add three conference rooms, 3) Modifying part of the basement multi purpose room to include an employee rest area and small exercise room. The relative high cost of separate bids for each of these projects has prevented us from moving forward on any one of them. However, this fall we consolidated all of these projects into a unified bid request package and find the resulting costs acceptable. Funds for these projects were approved and appropriated by the Council in the Non - departmental Budget, the Jail budget, and the Administrative Services Budget as well as in a 2001 Supplemental Budget. In 2001, anticipating that we would move forward with the jail portion of this project, we transferred $135,000 from General Fund appropriations to the Administrative Services Fund for disbursement. Because the initial bids were so high, we were unable to recommend completing this project until now. Therefore, I will be requesting that we appropriate the $135,000 from the Administrative Services Fund balance in order to now move forward. This recommended appropriation will be part of an amended Supplemental Budget Request #12. If you have questions on this matter, please feel free to contact me. Encl. Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 SOOM CO whatcom County 3r ", - °ti{ Superior Court 311 Grand Avenue (3160 6a76- 688 Washington 98225 $gs„'MGtoP MEMO TO: Pete Bremen, County Executive FROM: N.F. Jackson DATE: November 14t20 SUBJECT: Supplemental Budget Request, November 2002 N.F. Jackson whatcom County Clerk Superior Court Administrator 0lackson @co.whatcom.wa.us FAX (360) 676 -6693 Attached you will find a Budget Modification Request for the Court's Conflict Contract line item, in the amount of $137,000. $10,000 of the request is to fund the 2002 portion of the anticipated $75,000 cost of appointed counsel and expert witnesses for a portion of a death - penalty sentencing hearing remanded to the Superior Court by the Supreme Court of the State of Washington. As the issue to be heard deals with the adequacy of the representation by our Public Defender, that office is ineligible to represent the defendant at this stage. The attomey(s) to represent the defendant back here at the trial court are the same ones who represented him at the Supreme Court level. Even though their hourly rate is modestly higher than some other might be, it is financially prudent to retain them rather than pay new counsel to reconstruct files which already exist. The 2003 budget will need to be similarly enhanced by the approximate amount of $65,000. $127,000 of the request is to address projected budget deficits in the Conflict Contract line item related to conflict cases in 2002. The apparent reasons for the shortfall are: • A two-attorney conflict murder case early in the year which cost in excess of $55,000 • A four- attorney conflict third -strike case finished early in the year • Felony filings (and conflict referrals) at a 40% to 50% rate higher than 2001 At the end of October, the budget for these services was over expended by $61,000. Recent conflict contract attorney billings for the past several months have amounted to approximately $36,000 per month. Thus the $127,000 portion of the supplemental budget request represents the $61,000 deficit at the end of October (primarily the aforementioned murder trial) and anticipated November and December 2002 conflict attorney billings of $36,000 per month. nnuw.wb atcomcountxn.us Whatcom County Budget Modification Request Department Prosecutor's Office Requested by Kathy walker The following budget modification is requested: (check one) Budget Tmnsfer' ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Carder Act Number Description Amount 14200 2910.100 Fund Balance 4,200.00 _. _.. $4,200.00 Accounts to Increase: Cost Corder AcvY Number OescrmMw Amment 14200 6110 Salary 4,200.00 $4,200.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The individual who filled the legal secretary position paid out of this fund retired on October 31, 2002. The anticipated shortfall in the salary line appropriation mostly results from the pay -out for leave accruals in the retiring individual's banks. Since this is a separate fund there is no access to non - departmental funds to cover this appropriation shortfall as normally occurs when a current expense funded employee retires. Authorizati�oL;5,. --�� ' Department Head f �Q Date y fO I Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authodzed by the County Executive. Transfers affecting other objects do not need Executive approval. " Supplemental budget requests, ff approved by the Executive will be forwarded to the County council for authorization. Budqet modification.xls 2/24/99 Ea Whatcom County Budget Modification Request Department Administrative Services (A.S.) Requested by Karen Sterling Goens, A.S. Human Resources The following budget modification is requested: (check one) Budget Transfer" A--' Budget Supplemental " Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 507300 4363.1000 Insurance Premium & Recovery 139,822.62 507300 4362.9091 Current Yr Refund of Expend 62,310.12 $202,132.74 Accounts to Increase: Cost Center Acct Number Description Amount 507300 7120.904 Other Claim Expenses 202,132.74 " {$202,132.74 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To fund unanticipated workers' compensation costs in 2002 with revenue from insurance recoveries and refunds of expenditure. Authorizations: / Department Heal """" Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xle 2/24/99 Ea - WHATCOM COUNTY ADMINISTRATIVE SERVICES DEWEY G. DESLER Director tpoN co` r" a 3 95NrNG� t h. or MEMORANDUM TO: Dewey G. Desler, Deputy Administrator FROM: Karen Sterling Goens, Human Resources Manager DATE: November 14, 2002 SUBJECT: Supplemental Budget Request #12 Workers' Compensation Program HUMAN RESOURCES Whatcom County Courthouse 311 Grand Avenue, Suite 107 Bellingham, WA 98225 -4038 KAREN GOENS Manager qw�� I recommend requesting appropriation authority from the County Council to cover unanticipated costs in the self- insured workers' compensation program for 2002. This would represent a change of budget authority within Administrative Services and would not impact the General Fund. Revenues from insurance recovery and refunds of expenditure in the amount of $202,133 will be available to fund unanticipated costs. Should workers' compensation claims costs exceed our current estimates, we anticipate using interfund transfer authority to cover those costs. As you are aware, the County is required by state law to provide a workers' compensation program. Our program is managed on a self- insured basis and is funded through charges to departments based on rates per employee hour worked by job risk group. Rates have remained at the same level for the past few years and, until last year, were adequate to cover costs. We have experienced a rise in workers' compensation claims costs for the second year in a row. Although we had fewer claims in 2001 (67), a fatality significantly impacted costs. Employees have filed 83 claims to date in 2002. We have expended $750,753 to date in 2002 (budgeted at $585,000) due to the increase in number of claims, higher time loss, pension, reinsurance and state assessment costs. Our projected claims costs in 2002 will be 7% above the average claims costs for the past three years. Although costs are going up, the County continues to be well served by being self- insured for its workers' compensation program. As an example, employers within the State's workers' compensation program will experience a 40% rate increase on average in 2003. We are currently working on an analysis to determine if we should recommend an increase in rates based on claims costs for certain job classifications. Please let me know if I can provide you with any additional information (50550). Administration Facilities Management FinanceAccounting Human Resources Information Services County Residents (360) 6766717 (360) 676 -6746 (360) 676 -6734 (360) 676 -6802 (360) 676 -7684 (360) 398 -1310 Fax (360) 676 -6775 Fax (360) 676 -6789 Fax (360) 738 -4553 Fax (360) 738 -2521 Fax (360) 6767727 M (360) 738 -4555