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Home My WebLink Aboutord2002-072WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2002 -395 CLEARANCES %nitii Dam Date Resented in Council Office Agenda Date Assigned to: Originator: Executive office - "' ",71/26 71172 Intro Division Head: Finance Committee; Council Dept. Head: AS Dept NOV 5— 2002 Prosecutor Y WHAT, ! .r,U�Pi JJidr`a�.` !'UUN > ?�.; l Parchasing/Budger: Kra V.a IIII Executve.- Pete greaten SUBJECT: 2002 Supplemental Budget Request #11 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( x )NO SERA review completed? ( ) Yes ( x ) NO Should Clerk schedule a hearing ? ( ) Yes ( x ) NO Requested Date: SUMMARYSTATEMENT.• Distribution Request Supplemental 411 requests funding from the General Fund. (1) To appropriate $43,500 to the Auditor from revenues received from election costs reimbursements to fund costs incurred for additional elections in 2001. Indicate those who should receive List specific names to the right. a copy after Council action, (2) To appropriate $34,161 to the Sherds Dept from reimbursements received to cover costs ofadditional off -duty overtime at Bellingham Airport. (3) To appropriate $4,995 to the Sherds Dept. from grant funds receivedfrom AM Facilities Management qas £'inane Brad Bennett ADSHuman Resources Washington Traffic Safety Commissionfor cost ofradar equipment and police collision investigation equipment. ADSL f Seticn (4) To appropriate $461,404 to the Sheres Dept to fund the 2002 wage settlement for Sheriff's deputies. (5) To appropriate $133,845 m fund the 2001 wage settlement for unrepresented Assessor Auditor Cooperative Extension employees. From County Road Fund: District Court evocative Francine Kincaid (6) To appropriate $27,2301L fund the 2002 wage settlement for uroepresented employees. Dewey Desler From Water Resources Fund: Health (7) To appropriate $3,923 to fund the 1002 wage settlement for unrepresented Heating Examiner employees. ✓ail From Whatcom County Investment Pool. Juvenile (8) To appropriate $1,77710 fund the 2001 wage settlement for unrepresented Parks employees. Planning From Equipment Rental and Revolving: Prosecutor (9) To appropriate $1,391 to fund the 2002 wage settlement for unrepresented employees. public Works Sbenff From Administrative Services Fund: (10) To appropriate $24,669 to fund the 2002 wage settlement for unrepresented employees. Superior Court Treasure COUNCIL ACTION TAKEN: Ordinance or Reso[u ' n umber 2002 -395 11/12/2002'. Introduced (this item): SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 11/12/02 ORDINANCE NO. 2002 -072 AMENDMENT NO. 11 OF THE 2002 BUDGET WHEREAS, the 2002 budget was adopted November 13, 2001; and, WHEREAS, changing circumstances require modifications to the approved 2002 budget; and. WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2002 Whatcom County Budget Ordinance #2001 -348 is hereby amended by adding the following additional amounts to the budgets included therein: 1:\a000e:'r \SUPPLS \2UU2_SUPPL \Supplementa1 #11.doc Expenditures Revenues Net Effect General Fund Assessor 4,577 0 4,577 Auditor 45,974 43,500 2,474 Council 5,792 0 5,792 Executive 5,634 0 5,634 Planning & Development 6,666 0 6,666 Treasurer 1,203 0 1,203 Sheriff 500,660 39,256 461,404 District Court 978 0 978 District Court Probation 4,253 0 4,253 Juvenile 6,412 0 6,412 Prosecuting Attorney 45,873 0 45,873 Public Defender 21,756 0 21,756 Superior Court 11,136 0 11,136 Parks & Recreation 7,788 0 7,788 Public Health 9,303 0 9 303 Total General Fund 678,005 82,756 595,249 County Road Fund 27,230 0 27,230 Water Resources Fund 31923 0 3,923 WC Investment Pool 1,777 0 1,777 1:\a000e:'r \SUPPLS \2UU2_SUPPL \Supplementa1 #11.doc Equip. Rental & Revolving 2,391 0 2,391 Admin Services Fund 24 669 0 24,669 Total Add'I Supplemental 737 M 56 655 939 ADOPTED this 26 day of November W HATCOM �A Dana Brown- Davis, Council Clerk / L. APPROVED AS TO FORM: ! AnnrnVP., e�Civil Deputy ecuto /11A :OUNTY COUNCIL OU WASHINGTON 7 Chair of the Council ( ) Denied County Executive I:\ BUDGET \SUPPLS \2002_SUPPL \Supplemental #11.doc WHATCOM COUNTY Summary of the 2002 Su pplemental Budget Ordinance No. 11 Net Effect to Fund Increased Balance Department/Fund Descri tio Expenditure (Decrtasej (Increased) Revenue (Increase) Decrease General Fund To fund unanticipated costs of additional 2002 Auditor elections. 43,500 (43,500)1 0 To fund additional off -duty overtime costs at Sheriff Bellin ham Airport. 34,261 34,261 0 To fund, from grant funding, radar equipment and police collision Sheriff investigation equipment. 4,995 4,995 0 To fund 2002 wage settlement for Sheriffs Sheriff employees. 461,404 01 461,404 To fund 2002 wage settlement for Assessor unrepresented employees. 4,577 0 4,577 To fund 2002 wage settlement for Auditor unrepresented employees. 2,474 0 2,474 To fund 2002 wage settlement for County Council, unrepresented employees. 5,792 0 5,792 To fund 2002 wage settlement for Executive unrepresented employees. 5,634 0 5,634 To fund 2002 wage settlement for District Court unrepresented em to ees. 978 0 978 To fund 2002 wage settlement for District Court Probation unrepresented employees. 4,253 0 41 253 I:\ BUDGET \SUPPLS \2002_SUPPL \Supplemental #ll.doc I:\ BUDGET \SUPPLS \2002_SUPPL \Supplemental #11.doc To fund 2002 wage settlement for Juvenile unrepresented employees. 6,412 0 6,412 To fund 2002 wage settlement for Parks unrepresented employees. 7,788 0 7,788 To fund 2002 wage settlement for Plannin & Develo ment uE2002wage nted employees. 6,666 0 6,666 T002 wage st for Prosecutin Attorne unted em to ees. 45,873 0 45,873 T002 wage st for Public Defender unted em to ees. 21,756 0 21,756 T02 wage settlement for resented employees. 9,303 0 9,303 To fund 2002 wage settlement for rt unre resented em to ees. 11,136 0 11,136 To fund 2002 wage settlement for unre resented em to ees. 1 203 0 1,203 Total General Fund 678,005 82,756 595,249 To fund 2002 wage IPoolunre settlement for Fund unrepresented employees. 27,230 0 27,230 To fund 2002 wage settlement for rces Fund unre resented em to ees. 3,923 0 3,923 To fund 2002 wage settlement for . ent Pool unre resented em to ees. 1,777 0 1,777 Equip. Rental & To fund 2002 wage settlement for Revolving unrepresented employees. 2,391 0 2,391 I:\ BUDGET \SUPPLS \2002_SUPPL \Supplemental #11.doc I:\ BUDGET \SUPPLS \2002_SUPPL \Supplemental #ll.doc Admin Services Fund To fund 2002 wage settlement for unrepresented em to ees. 24,669 0 24,66 Total Add'I Su lemental 737 (82 .7.56 05,239 I:\ BUDGET \SUPPLS \2002_SUPPL \Supplemental #ll.doc Whatcom County Budget Modification Request Department Auditor Requested by Rich Griffith The following budget modification is requested: (check one) Budget Transfer' ✓ _ Budget Supplemental " Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 10904 4341.4510 Election Cost Reimb 43,500.00 $43,500.00 Accounts to Increase: Cost Center Acct Number Descnpoon Amount 10904 6125 Pollworkers 20,000.00 10904 6120 Extra Help 20,000.00 10904 6140 overtime 3,500.00 _... __ $43,500.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This budget request is to provide additional funding for the 2002 General election. This request is totally funded by additional revenues recieved from the separate elections held through out the year. Authorizations: Department Head Date 4 Executive's Office Date Date Posted By Budget modificatiOn.xla 2/24/99 EB Whatcom County Auditor's Office 3� % Whatcom County Courthouse " 311 Grand Avenue, Suite 103 Bellingham, WA 982254186 (360) 67W4 Fax TD0 9S%INOSO 6E email: audhoF@ca.whatcom.wa.us On the web: www.co.whatcom.wa.uslauditorl DATE: October 23, 2002 To: Pete ICremen, County Executive OCT 2 B 1001 PETE KR EMEN Shirley ForsloTffCI�AE7hyyyEyy uS��' a Richard Griffith, CPA, Chief Deputy Auditor FROM: Shirley Forslof, County Auditor Zo R@: Supplemental Budget Request Memorandum Attached is a request for a supplemental Election budget. When the 2002 budget was prepared we did not anticipate holding 6 elections this year. In fact, we have held an election on every possible date this year. Consequently, we we in need of additional funding for the General election. This supplemental request is fully funded by additional revenues resulting from the elections mentioned above. We do not need to request an appropriation from the General Fund at this time. This request will allow us to staff poll sites on Election Day and to staff the elections office at the appropriate levels to ensure an orderly and accurate count. As you know, we see a substantial increase in the number of voters for a general election. In order to meet this peak level of service we rely on extra help employees. This extra help budget request Will allow us to bring back our trained extra help employees to provide election services to the citizens of the county. Thank you for your consideration of this request. If you have any questions please give me a call. WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Dale Brandland, Sheriff The following budget modification is requested: Budget Transfer * XX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2965.4342.1012 Reimbursable Overtime $34,261.00 2965.6140 Overtime $ 30,400.00 2965.6210 Retirement $ 867.00 2965.6230 Social Security $ 2,325.00 2965.6259 Workers Compensation $ 519.00 2965.6269 Unemployment $ 150.00 TOTAL $ 34,261.00 We currently have a contract with the Port of Bellingham for airport security. We are requesting additional spending authority to cover the remainder of the year with the revenue to offset the expenditure. Authorized By: Department Head: QLL � Date 10/28/2002 Executive's Office: Date Posted: By: " Transfers affecting salaries and benefits or capital accounts must be authorized by the County Executive. Transfers affectirgother objects do not need Executive once approval. '" Supplemental requests, if approved by the Executive, vnll be forwarded to the County Council for Authorization. kf- c:lmisdformslbud mod - WHATCOM COUNTY DEANE SANDELL SHERIFF'S OFFICE UNDERSHERIFF JEFFPARKS DALE E. BRANDLAND CHIEF CRIMINAL DEPUTY SHERIFF (360) 676 -6650 DUSTIN HURLBUT PUBLIC SAFETY BUILDING CHIEF CIVIL DEPUTY 311 Gana Avenue WENDY JONES Bellingham, WA 98225 -4078 (360) 738 -2480 CHIEF OF CORRECTIONS October 28, 2002 ,act iVED To: Pete Kremen, County Exe utive From: Dale Brandland, She OC1 2 $ 2902 Re: Supplemental Budget PO UN KC4ECEN Supplemental budget authority to cover additional unanticipated off duty overtime costs. Federal authority has mandated extra security at the Bellingham Airport after 9- 11 -01. The Port of Bellingham will reimburse all of the additional costs. SHERIFF CORRECTIONS (360) 676 -6650 (360) 3845360 FAX: (360) 738 -2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738 -2480 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Dale Brandland, Sheriff The following budget modification is requested: Budget Transfer ' XX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2900.4334.0350 Traffic Safety $4,995.00 2920.6510 Small Tools & Equipment $ 862.00 2920.7410 Capital Outlay /Equipment $ 1,538.00 2920.7420 Capital Outlay /Computer $ 2,595.00 TOTAL $ 4,995.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: We have received two grants from the Washington Traffic Safety Commission. The first grant is for radar equiment, and the second is for the purchase of police collision investigation equipment. Authorized By: (�^/1� /n 6 /%\ Department Head: - Date 10/28/2002 Executive's Office: Date Posted: By: Transfers affecting salaries and benefits or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval, supplemental requests, if approved by the Executive, will be forwarded to the County Council for Authorization. kf- olnusWorms /butl mod WHATCOM COUNTY DEANE SANDELL SHERIFF'S OFFICE UNDERSHERIFF DALE E. BRANDLAND JEFF PARES SHERIFF CHIEF CRIMINAL DEPUTY DUSTIN HURL13UT PUBLIC SAFETY BUILDING CHIEF CIVIL DEPUTY 311 Grand Avenue Bellingham, WA 98225 -4070 INENDY JONES (360) 738-2494 CHIEF OF CORRECTIONS October 28, 2002 TO: Pete Kremen, County Executive FROM: Dale Brandland, Sheric.,/ RE: Traffic Safety Grant - E```"`quiiK/////pment The Sheriffs Office received two Traffic Safety Grants for purchasing two radars and for police collision investigation equipment. The total amount of the two grants is $4,995.00. We are requesting spending authority for the purchase of this equipment. SHERIFF CORRECTIONS (360) 676.6650 (360) 384 -5360 FAX: (360) 738-2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738-2480 V STATE OF WASHINGTON WASHINGTON TRAFFIC SAFETY COMMISSION 1000 S. Cherry St., PO Box 40944 • Olympia, Washing(on 98504 -0944 • (360) 753 -6197 September 19, 2002 TO: Sheriff Dale Brandland, Whatcom Co. S�heriff;s Office From: Les Pope, Senior Program Manager7 ` � RE: Police Equipment Grant Based on the grant request you submitted, funding is approved up to $2.400.00 for the purchase of police radar equipment. It is understood this equipment will be used in conjunction with your on -going school zone safety and other traffic safety improvement programs. You may use your own sources for the purchase. As with most of our grants, your agency must purchase and be billed for the necessary item(s) /services and submit for reimbursement. Items must be purchased and billed to WTSC within 60 days of this award letter. I have detailed the order /reimbursement procedure below: 1. Your agency must order the item(s) granted and be billed for the equipment. 2. Upon receipt of a vendor billing, your agency must submit for reimbursement using the enclosed Invoice Voucher, A19 -1A Form. Submit the voucher and a duplicate copy of your vendor billing invoice to WTSC for reimbursement. Please note that we cannot accept a FAX. We must have: vour aeencv identified as the `Y9ai.nont" n F>dP. i T,, m 3. Upon receipt of the above, your agency /jurisdiction will be reimbursed. Disputes arising under this agreement shall be resolved by a panel consisting of one representative of the Washington Traffic Safety Commission, one representative from your agency and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing. Either party may terminate this agreement upon (30) days written notice to the other party.In the event of termination of this agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination. Thank you for participating in our traffic safety improvement projects. Please feel free to contact me at (360) 586 -3872, email: 1pope @wtsc.wa.gov if you have any questions. Cc: Deputy Steve Gatterman r�>ft'„ 0 STATE OF WASHINGTON WASHINGTON TRAFFIC SAFETY COMMISSION 1000 S. Cherry St., PO 001 40944 • Olympia, Washington 905040944 - (360) 753 -6197 September 13, 2002 TO: Sheriff Dale Bmndland, Wbatcom Co.- Sh�erri�; �f From: Les Pope, Senior Program Manager IrL� RE: Police Equipment GrantV`; Based on the grant request you submitted, funding is approved up to 2SS 95,00 for the purchase of police collision investigation equipment. It is understood this equipment will be used in conjunction with your on -going school wne safety and other traffic safety improvement programs. You may use your own sources for the purchase. As with most of our grants, your agency must purchase and be billed for the necessary and submit for reimbursement_ Fhmdina r... n.<a ___e__.._ Your agency must order the item(s) granted and be billed for the equipment. Upon receipt of a vendor billing, your agency must submit for reimbursement using the eoelosed Invoice Voucher, A19 -IA Form. Submit the voucher and a duplicate copy of your vendor billing invoice to WTSC for reimbursement. Please note that we cannot accept a FAX, We must have: vour avennv id>nhfinA ,.. U. _ -„ I . . _ _ receipt of the above, your agency /jurisdiction will be reimbursed. Disputes arising under this agreement shall be resolved by a panel consisting of one representative of the Washington Traffic Safety Commission, one representative from your agency and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing, Either party may terminate this agreement upon (30) days written notice to the other party. In the event of termination of this agreement, the terminatingparty shall be liable for the performance rendered prior to the effective date of termination. Thank you for participating in our traffic safety improvement projects. Please feel free to contact me at (360) 586 -3872, email: ]pope @wtse,wa.gov if you have any questions. «9„ �Pj Whatcom County Budget Modification Request Department A5- Finance Requested by Brad Bennett The following budget modification is requested: (check one) Budget Transfer* ✓._. Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) cost Center Acct Number Desorption Amount 1 2910.1000 Fund Balance 461,404.00 .._.._. . .___.... —. .__. _. .. $461,404.00 Accounts to Increase: Cost Center Acct Number Description Amount See Attached 461,404.00 .$461,404.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To fund 2002 wage settlement for Sheriff employees. Authorizations: Department Head )2�11 Date WDy Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital amounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xls 2/24/99 EB 2920 317,798 2002 Wage Settlement Supplemental (Sheriff Employees) 6230 1 6210 1 6269 1,165 437 76 4,256, 1,597, 278 24,312 9,121 I 1,589 341 _ 12 22 426 160 28 120 _ 120 240T 16,904 62,727 359,5391 Whatcom County Budget ModiScation Request Department AS- Finance Requested by Brad Bennett The following budget modification is requested: (check one) Budget Transfer" ✓ Budget Supplemental "* Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 1 2910.1000 Fund Balance 133,845.00 100 2910.1000 Fund Balance 27,230.00 119 2910.1000 Fund Balance 3,923.00 402 2880.1000 Fund Balance 1,999.00 501 2880.1000 Fund Balance 2,391.00 507 2880.1000 Fund Balance 24,669.00 $193,835.00 Accounts to Increase: Cost Center Acct Number Description Amount See Attached 193,835.00 $193,835.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To fund 2002 wage settlement for unrepresented employees. Authorizations: ,( Department Head �� 'y Date °UZ Executive's Office Date Date Posted By ' Transfers affecting salades, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xls 2/24/99 EE 2002 Wage Settlement Supplemental (Unrepresentod Employees) Cost Center Salary Social Security Retirement Unemployment Total 328 6110 6230 6210 6269 3001 4,181 320 55 21 4,577 724 27,230 _ 643 -_ 49� - - -8 3_ 703 _ _510 520 1186 _ 91 16 6 1299 540' 431 _ 800 145 1165 _ _ 111 19 7 1 593 1 8 15 �75 + 820 274 47 16 30 12 2,525 _ 40210OI 394 8 24 5,634 5 146 13000 894 68 978 124 21_._ 1310 3,886 _ __. _ 297 235 51 41 19 15 4,253 i 3,367 19001 3,076 i 45sol 737 56 __. _ 156 10 4j, J ' 1970 _.._...__ 2,045 _ 27 10 _---807 '�. 2,238 2500 1,163 89 15 _ _ 6 1,273 2600 40,722 3,115 538 ....__. 204'_ 44,579 2640 1,182 _ 90 16 _ 6 1,294 2650 19,875 1,520 262 _ _ 99 21,756 3100] 5,815 445 77 29 6,366 _ 3� 1,560 119 21 8 1,708 3150 1,914 i 146_ 25 10 2,095 3170 F3300 883 68 12 1 4 967 1,099 84 15 1 1 6000 3,827 293 51T 29 -_ 19 11 4,190 6002 2,184 167 2,391 ' 6003 1,102 84 15 ! 6 1,207 - -_ - -- 600200 2,472 _ 189 33 -- - -�- 12 I 2,706 6 809900 1,103 18 1,208 611200 1,373 705 � 18 7 6 1,503 620200 1,217 93 16 1,332 850200 1,169 89 - 15 _ _ 89 ' 15i__. 6 1,279 Ir 670200. 1,165 _ 6 1,275 Total Fund 001 122,269 9,349 1,616 6,1,1 1133,845 108 24,875 1,903 328 124 27,230 Total Fund 108 24,875 1,903 328 724 27,230 5071301 - 5071401_ 7,656 358 .1. 62 58611 101 Total Fund 507 22,535 117 3,5M 274, 181 3,923 Total Fund 117 3,584 274 47 16 3,923 _ 40210OI 1624 124 21_._ 1 1,777 Total Fund 402 1,624 124 21 _ _ 8 1,777 501200 2,18___ 67,_ 29 11 2,391 _ Total Fund 501 2,184 167 29 __. 11 2,391 50710 2,877 220 38 21 285 49 _ 507100 1,561 I 507110 _ 3,723 ' 507120 2038 156 27 5071301 - 5071401_ 7,656 358 .1. 62 58611 101 Total Fund 507 22,535 1,724 298 112 24,669 Total All Funds 177,071 13,541 2,339 884 193,835 2002 Salary SupplementalAs 3,149 8 1709 9 4 076 10 2,231_ 23 5,123 _ 38 8,381 112 24,669 Total All Funds 177,071 13,541 2,339 884 193,835 2002 Salary SupplementalAs