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Home My WebLink Aboutord2002-058WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2002 -334 CLEARANCES ( m Date Recidivists Council Office Agenda Date Assumed to: Originator: Executive Onee OD 9 nJ 4Y y 9110 Intro mv;,;an Head: ) Yes ( 9124 Finance Committee; Council Dept. xead: AS Dept Prosecutor Purchasing /Rodger Executive: Peteiiremen SUBJECT: 2002 Supplemental Budget Request #10 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SETA review required? ( ) Yes ( x ) NO Should Clerk schedule a hearing 1 ( ) Yes ( x ) NO SEPA review completed? ( ) Yes ( x ) NO Requested Date: Supplemental #10 requests funding from the General Fund: (1) To appropriate $10,200 to Juvenile from grant funds reserved from AlcoaRPA funding to fund a position from October 15,2002 to December 31, 1002 for a Behavioral Health Specialist. (2) To appropriate 511,510 to Non - Departmental for funding automated external defibrillators. (3) To appropriate $14,500 to Operating Transfer Out (A.S. Human Resources) for unanticipated legal casts to complete Deputy Sherds Guild arbitration. From Administrative Services Fund: (4) To appropriate S24,500 to A.S. Human Resources for unanticipated legal costs to complete Deputy Sheriffs Guild arbitration. From RID #10 Fund. (5) To appropriate $36, 873.66 to Operating Transfer Out (RID Guaranty) to repay RID Guaranty Fund #162 from collection of assessments. Indicate those who should receive a copy after Council action. List specific names to the right. AMP'""nCe I Brad Bennett ESeOYRVP Francine Kincaid Dewev Dester From Civic Center Fund: x xeaah xearin Jail Tven; Parks Plan! Proses Push T From Aeme/YanZandt Subzone Fund: (11) To appropriate $5, 000 for costs ofprojects, including construction and materials. Additionally amend Exhibit B to 2002 Budget Ordinance, entitled "Authorized Positions 'to include Program Specialist in Juvenile. COUNCIL ACTION TAKEN. 2002 -334 9110102: Introducetl 912412002: Amended and adopted 5 -2, Brenner, Caskey- Schreiber opposed, Ord. #2002-058 or i SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 9/10/02 ORDINANCE NO. 2002 -058 AMENDMENT NO. 10 OF THE 2002 BUDGET WHEREAS, the 2002 budget was adopted November 13, 2001, and, WHEREAS, changing circumstances require modifications to the approved 2002 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2002 Whatcom County Budget Ordinance #2001 -348 is hereby amended by adding the following additional amounts to the budgets included therein: Expenditures Revenues Net Effect General Fund Juvenile 10,200 (10,200) 0 Non -Dept 19,520 (8,010) 11,510 Operating Transfer Out (AS-HR) 24500 0 24500 Total General Fund 54,220 (18,210) 36,010 Admin Svcs Fund A.S. Human Resources 24 500 24 500 0 Total Admin Svcs Fund 24,500 (24,500) 0 RID #10 Fund: Tress (Operating Transfer Out) 36.873.66 36.873.66 Total RID #10 Fund 36,873.66 0 36,873.66 Civic Center Fund: A.S. Facilities - CCA Hearing Examiner 25,404 0 25,404 A.S. Facilities - CCA Juvenile 10,486 0 10,486 A.S. Facilities - CCA Roof 71346 0 71346 Total Civic Center Fund 107,236 0 107,236 Public Util Imp Fund: A.S. Facilities - Jail /Juv Controls 225,000 0 225,000 A.S. Facilities -CH Exterior 50 000 0 50 000 Total Public Util Imp Fundl 275,000 0i 275,000 Acme/VanZandt Subzone Fund Exhibit B to the 2002 Budget Ordinance Public Works 5 000 0 5 000 Total A/VZ Subzone 5,000 0 5,000 Total Add'I Supplemental Additionally, Exhibit B to the 2002 Budget Ordinance entitled "Authorized Positions' should be amended to include an additional Program Specialist (1.0 FTE) in Juvenile. ADOPTED this 24 day of September , 2002. Z Q=� Dana Brown- Davis, Councl Clerk APPROVED AS TO FORM: Civil Deputy Prbs�utor 1lcouncil\supp2002_t0 WHATCOM COUNTY COUNCIL WHATCQWOUNT -r, WASHINGTON 6ir of the Council ( ) Denied Executive WHATCOM COUNTY Summer of the 2002 Supplemental Budget Ordinance No. 10 Description Increased (Increased) Net Effect to Fund Department/Fund Expenditure Revenue Balance (Increase) (Decrease) Decrease '.General Fund Juvenile To fund from grant funding a 10,200 (10,200) 0 program specialist to serve mental health needs of youth involved in the juvenile justice system Non- Departmental To fund purchase of 19,520 (8,010) 11,510 automated external defibrillators for placement in county buildings Operating Transfer Out (AS -HR) To fund unanticipated legal costs to complete Deputy 24 500 0 124,500 Sheriffs Guild arbitration Total General Fund 54,220 18,210) 36,010, Admin Svcs Fund 'A. S. Human To fund unanticipated legal 24 500 2f 4.5001 0 Resources costs to complete Deputy Sheriff's Guild arbitration Total Admin Svcs Fund (24,500) 0 ,RID #10 Fund Treas (Operating To transfer to RID Guarantyto 0 36,873.6 Transfer Out) repay RID Guaranty Fund #162 from collection of assessments Total RID #10 Fund. 36,873.66 0 36,873.66 Civic Center Fund A.S. Facilities —CCA 'Hearing Examiner To fund rehabilitation of Civic Center 4" Boor for Hearing 25,404 0 25,404 Examiner A.S. Facilities —CCA Juvenile To fund rehabilitation of Civic Center 4' floor for Juvenile 10,486 0 10,486 A.S. Facilities —CCA Roof To fund replacement of Civic Center Annex roof 71346 0 71346 Total Civic Center Fundl 107,236 0 107,236 _Imp Public Util Fund A.S. Facilities —Jail/ 'Juvenile Controls To fund design study on jail controls and juvenile detention 225,000 0 225,000, controls re lacement A.S. Facilities — CH Exterior To fund repair study on exterior of Courthouse 50 000 0 50 000 Total Public Util Imp Fund 275,000 0 275,000 AcmeNanZandt Subzone Fund Public Works To fund costs of projects, construction and materials 5 000 0 5 000 Total AcmeNanZandt Subzone Fund 5,000 0 5,000 Total Add'I Supplemental Of this amount >ao,u'lu will de expended from me General Fund supplemental reserve balance in 2002, Attachment A to 2002 Supplemental Budget #10 Page 1 of 1 2002 11 County I Partially I Externally I Adjusted JUVENILE COURT ADMINISTRATION Juvenile Court Administrator 1.00 t0 Court Services /Detention Manager 1.00 1.0 _ Community Programs Manager 1.00 1.0 _ Administrative Assistant II 1.00 1.0 Clerk/Receptionist 1.00 1.0 Account Clerk IV 1.00 1.0 Clerk 111 1.00 1.0 Coordinator 1.00 1.0 Legal Secretary III 4.00 4.0 Legal Secretary II 1.00 1.0 Probation Officer III 2.00 2.0 _ Probation Officer II 5.00 5.0 Probation Officer 6.00 6.0 Program Specialist 0.00 0.01 .0( EducationNocational Specialist 1.00 1.0 Detention Supervisor 1.00 1.0 Juvenile Detention Officer 111 3.00 3.0 Juvenile Detention Officer ll 9.00 9.0 Juvenile Detention Officer 1 5.00 5.0 Service Learnino Coordinator 1.on 1 n 1.00 1.00 1.00 1.00 WHATCOM COUNTY to °m coo DEPARTMENT JUVENILE SERVICES A JUDGES COMMISSIONERS 3r { n J. Steven Murat V. Martha Cross U COUNTY COURTHOUSE, Suite 501 David A. Nichols Alfred L. Heydrich 311 Grand Avenue Michael F Moynihan Charles R. Snyder Bellingham, WA 98225 -4038 q o 2 E -mail: JuvenileCourt@co.whaUom.wa.us SNINGt ADMINISTRATOR Stephen Pans RECEIVED SEP 0 3 2091 August 28, 2002 PETE KREMEN COUNTY EXECUT1111 TO: Mr. Dewey Desler, Deputy County Administrator FROM: Dave ReynoldtAssistant Juvenile Court Administrator RE: Supplemental Budget Request Please find attached the Budget Modification Request for a 2002 Budget Supplemental regarding the Behavioral Health Specialist position in Juvenile Court Administration. This request seeks to utilize the generous grant donation from Alcoa to serve the mental health needs of youth involved in the juvenile justice system in Whatcom County. As you are aware, the Whatcom County Law and Justice Council Behavioral Health- Juvenile Services AD HOC Task Force was formed in November of 2001 and charged with achieving three specific outcomes: • 'To identify the behavioral health services that are required to assist youth while they are held in the Whatcom County Juvenile Detention Center and immediately afterwards." • 'To identify which of those services are available to youth in the Juvenile Detention Center through existing community providers and funders." • "To identify which of those services, if any, should be recommended to the Law and Justice Council for further funding consideration (above and beyond those services available through existing community -based providers and funders).1. After meeting for several months, the Task Force submitted an Executive Summary to the Law and Justice Council that identified the following areas of priority for further funding consideration: Phone (360)676 6780 County Residents (360) 398 -1310 FAX (360) 738 -2515 TTY (360) 738 -4555 • "Comprehensive Screening and Multi- Disciplinary Assessment (when indicated) to determined required Behavioral Health Services required by individual youth in Juvenile Detention." • "Coordination of Services that are assessed as required. Assures that available community -based services as provided, when an identified youth is eligible for third party funding." • "Psychiatric Evaluations, Medication Prescription & Administration in Juvenile Detention when indicated and medically order when an identified youth is ineligible for community -based service funding." • "Consultation, Guidance, Training and Support to Juvenile Detention and Probation staff, to aid them in managing youth in Juvenile Detention who have behavioral health issues. The Task Force recommends an in -house consultant model for this service component. Members believe that Juvenile Services Staff would be able to prevent crises, and respond more effectively during /after crises, if an in -house consultant was available to concentrate on identifying development needs and providing training /consultation to staff on a proactive basis. " Juvenile Court Administration is extremely pleased and excited with this generous grant from Alcoa to fund a position to assist in meeting the recommendations of this Task Force. The Alcoa grant will cover the salary and benefits of a Behavioral Health Specialist from October 15, 2002 to June 30', 2003. The attached request covers salary and benefits for this position for 2.5 months (middle of October— December 31, 2002). An Additional Services Request has been submitted to cover this position for the period of January 1, 2003 to June 3& 2003. It is anticipated at that time we will qualify for a grant from the Governor's Juvenile Justice Advisory Committee (GJJAC) to further fund this position from July 1, 2003 through June 30, 2006. Please do not hesitate to contact me if you have any questions regarding this request. Whatcom County Budget Modification Request Department Juvenile Court Administration Requested by David Reynolds for Stephen Paus, Administrator The following budget modification is requested: (check one) _ Budget Transfer' J/ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 1900 4367 -1500 Contribution Alcoa 10,200.00 $10,200.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The purpose of this supplemental budget request is to establish a Behavioral Health Specialist for Juvenile Court Administration. These funds will cover the salary and benefits for approximately 2.5 months of employment in 2002. The Behavioral Health Specialist will provide mental health assessments for court involved youth with acute mental health and /or chemical dependency needs. This position organizes, coordinates, and facilitates the efforts of diverse individuals, groups, and agencies to connect youth and their families with the appropriate services in the community. Authorizations: / y� Department Head r Zoe Date OA Executive's Office Date Date Posted M ' Transfers affecting: salaries, . benefits, or capital accounts must be authorized by the County Executive.. Transfers affecting other objects do not need Executive approval. " Supplemental budget requests, if approved by the:Execuuve will be forwarded to the County Council for authorization. Budget modification.xls 2/24/99 eB $10,200.00 Accounts to Increase: Cron Center Center Acct Number Description Amount 1900 6100 Salary 8,101.00 1900 6210 Retirement 105.00 1900 6230 Social Security 629.00 1900 6245 Medical_ 1,000.00 1900 6255 Dental /Vision /Life /Dis 194.00 1900 6259/6269 Workers Comp /Unemployment 171.00 $10,200.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The purpose of this supplemental budget request is to establish a Behavioral Health Specialist for Juvenile Court Administration. These funds will cover the salary and benefits for approximately 2.5 months of employment in 2002. The Behavioral Health Specialist will provide mental health assessments for court involved youth with acute mental health and /or chemical dependency needs. This position organizes, coordinates, and facilitates the efforts of diverse individuals, groups, and agencies to connect youth and their families with the appropriate services in the community. Authorizations: / y� Department Head r Zoe Date OA Executive's Office Date Date Posted M ' Transfers affecting: salaries, . benefits, or capital accounts must be authorized by the County Executive.. Transfers affecting other objects do not need Executive approval. " Supplemental budget requests, if approved by the:Execuuve will be forwarded to the County Council for authorization. Budget modification.xls 2/24/99 eB mom c WHATCOM COUNTY v'�' °c ti Pete Kremen EXECUTIVE'S OFFICE t County Executive County Courthouse 311 Grand Avenue, Suite #108 h p Bellingham, WA 98225 -4082 9SH�xoto MEMORANDUM To: Pete Kremen, County Executive L From: Dewey Desler, Deputy Administrator Subject: Automated External Defibrillators Date: August 30, 2002 Background It is our objective to provide a safe and healthy working environment in our buildings, both for employees and customers. The County has been investigating the benefits of automated external defibrillators for placement in several Whatcom County buildings. We met with representatives from Medic One and determined evbich units were recommended, as well as developed policies and procedures for implementing their use. We sought and were given a grant from the St. Luke's Foundation to help underwite the expense for four units. We are submitting this supplemental budget request br the balance of funding on four units, as well as an additional two units. The County's Central Safety Committee and the Risk Committee reviewed and prioritized potential locations for the placement of these devices. A unit will be placed in each of the senior activity centers (Bellingham, Ferndale, Lynden and Blaine), one in the jail and one in the courthouse. As a part ofthis project, Public Works is also purchasing four additional units to be placed in the Civic Center Annex Building, on the Whatcom Chief Ferry, at the Central Shop and at the Northwest Annex. It is our intent to purchase the Medtronics Physio - Control LifePak 500 Automatic (biphasic) External Defibrillator through a Washington State government contract. This device is recommended by the Medic -One Program and is most generallyused without our community. The LifePak defibrillator will integrate into the follow -up emergency medical responders' ability to take over emergency care by efficiently using the connections and the data received during the initial response from this device: Funding and Source of Funds The units will cost $3015 plus tax for a total of $3253.19 per unit. This supplemental request is for funding $11,510 from the General Fund. $8010 will come from a grant made bythe St. Luke's Foundation. This project, when installed, will provide a far more rapid and positive response to heart attack victims in our buildings and operations. Ifyou have any questions, please feel free to contact me. Office 1360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 Whatcom County Budget Modification Request Department County Executive Requested by Dewey Dealer, Deputy Administrator The following budget modification is requested: (check one) _. _.. Budget Transfer" ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) cast Center Acct Number Description Amount 001 2910.1000 Fund Balance 11,510.00 4900 4367 Et. Luke's Fdn Grant 8,010.00 Accounts to Increase: cost Center Add Number 4900 $19,520.00 Description Amount 7410 Equipment Capital Outlay 19,520.00 $19,520.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The county intends to purchase Automated External Defibrillators for placement in key buildings in the County. The St. Luke's Foundation has made a grant for matching funds to place one unit in each of the senior centers (Bellingham, Ferndale, Lynden and Blaine). Units will also be placed in the jail and in the courthouse. Authorizations: ! Department Head << Date v' Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification. ale 2/24/99 EB W COUNTY e "A`O HUMAN RESOURCES ADMINISTRATIVE SERVICES 3 i whatcom county courthouse DEWEY G. DESLER 311 Grand Avenue, Suite 107 Director Bellingham, WA 98225 -4038 9sN ""t° KAREN GOENS Manager MEMORANDUM TO: Dewey G. Desler, Deputy Administrator ,{�"/ % /�/J� FROM: Karen Sterling Goens, A.S. Human Resources Manager/,j',//y�' DATE: August 22, 2002 (� SUBJECT: Supplemental Budget Request Legal Expenses During 2002, we must incur legal expenses beyond what was budgeted to respond to unresolved matters pending from arbitration with the Deputy Sheriff's Guild. The Guild is now seeking to take the issue of a 4 -10 work schedule through the binding interest arbitration process. To respond, Sheriff's Office management and I recommend extending the County's agreement with attorney, Larry Halvorson, not to exceed an additional $24,500 for the remainder of 2002. Mr. Halvorson served as the County's labor counsel and professional negotiator for twelve years. Because Mr. Halvorson represented the County in arbitration with the Deputy Sheriff's Guild, he can best and most expeditiously represent the County's interests in the pending matters impacting that group. Binding interest arbitration is a specialized, complex area of labor law and this workload could not be easily shifted to internal legal staff. The arbitrator is calling for a hearing date in early October. We need to move quickly to have Mr. Halvorson review tapes from the earlier arbitration hearing, prepare the County's witnesses and exhibits, represent us at the hearing, and prepare the post- hearing brief. The arbitrator has indicated she will issue her decision /findings of fact by December 2nd Thank you for considering this recommendation. Please let me know if I can provide you with any additional information (50550). Administration Facilities Management Hnance/Accounting Human Resources Information Services County Residents (360) 6766717 (360) 676 -6746 (360) 676 -6734 (360) 676 -6802 (360) 676 -7684 (3601398-1310 Fax (360) 676 -6775 Fax (360) 676 -6789 Fax (360) 738 -4553 Fax (360) 738 -2521 Fax (360) 6764727 TTY 1360) 738 -4555 Whatcom County Budget Modification Request Department Administrative Services - Human Resources Requested by Karen Sterling Goens, A.S. Human Resources Manager The following budget modification is requested: (check one) ._. Budget Transfer* -V Budget Supplemental** Source: (Accounts to transfer FROM or funding source for supplemental) Goof Center Acct Number Description Amount 001 2910.1000 Fund Balance 24,500.00 Accounts to Increase: $24,500.00 —�— Cost Center Acct Number Desorption Amount 4530 8351.507140 operating Transfer out 24,500.00 ... .__. ......... _.. ... $24,500.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To cover unanticipated legal costs to complete the arbitration process with the Deputy Sheriff's Guild. Authorizations: Department Head Date Executive's Office Date Date Posted By `Transfers affecting salaries, benefits; or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget moditication.xls 2/24/99 £e Whatcom County Budget Modification Request Department Administrative services - Human Resources Requested by Karen Sterling Goens, A.S. Human Resources Manager The following budget modification is requested: (check one) __ Budget Transfer* ✓ Budget Supplemental *" Source: (Accounts to transfer FROM or funding source for supplemental) cost center Acct Number Description Amount 507140 0301 001 Operating Transfer In 24,500.00 $24,500.00 Accounts to Increase: — - cost center Acct Number Description Amount 507140 6630.902 Labor /Legal Services 24,500.00 $24,500.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To cover unanticipated legal costs to complete the arbitration process with the Deputy Sheriff's Guild. Authorizations: Department Hea Date - � g-ao Executive's Office Date Date Posted By ' Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. '• Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xle 2/24/99 BB WHATCOM COUNTY TREASURER'S OFFICE sr� ��< BARBARA J. CORY COUNTY COURTHOUSE TREASURER P.O. Box 5268 STEVEN N. OLIVER Bellingham, WA98227 -5268 9spNGt� CHIEF DEPUTY treasurer@co.whatcom.wa. us RECEIVE1) AU6 2 3 2002 MEMORANDUM PETE KREMEN COUNTY EXECUTIVE' TO: Honorable Pete Kremen, Whatcom County Executive FROM: Honorable Barbara J. Cory, Whatcom County Treasur 'r RE: Budget supplemental request for Local Road Improvement District #10 DATE: August 22, 2002 Attached is a supplemental budget request for cost center 220000 in the total amount of $36,873.66. The Road Improvement Guaranty funded $36,843.00 to cover the funds required to pay the mandatory June 01, 2001 bond payment. The Road Improvement Guaranty funded $30.66 to cover the funds required to pay the mandatory June 2001 fiscal agent service fees. These shortages were due to under - collected assessment revenues. The purpose of this request is to allow the Whatcom County Treasurer budget authorization to transact an operating transfer out into the Road Improvement Guaranty fund (cost center 162) to repay the prior year transfers. The funds for this transfer will come from fund equity balance in fund #220. The fund equity is higher than anticipated due to RID assessments that have been paid in advance. If you have any questions regarding this request, please feel free to contact my Investment Officer Debra Hoyt at extension 50078. vhnnc Ii6n1A7A -A774 CmmW Ii6ni TTY (160)71 8-4SSS FAX (160) 739 -2477 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Treasurer -RID #10 (Fund No. 220) Requested By: Barbara Cory, Treasurer The following budget modification is requested: Budget Transfer * / Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 2202910 Fund Balance $361873.66 ACCOUNTS TO INCREASE: 2200009351.162 Operating Transfer Out -RID Guaranty $36,873.66 PURPOSE OF TRANSFER OR SUPPLEMENTAL: Additional transfer out from RID 1110 (Fund No. 220) to repay the RID Guaranty Fund No. 162 (from transfers made in 2001 from the Guaranty Fund) from the collection of assessments. Authorized By: Department Hea Date: Executive's Office: Date: Date Posted: By: Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers a ffecting other objects do not need Executive office approval. ** Supplemental requests, ff approved by the Executive, will be forwarded to the County Council for authorization. 10/91 WHATCOM COUNTY ADMINISTRATIVE SERVICES Whatcom County Courthouse 311 Grand Avenue, Suite 108 Bellingham, WA 98225 -4038 h99hINGt�r room co P �h fr� MEMORANDUM To: Pete Kremen, County Executive From: Dewey Desler, Director of Administrative Services Subject: A.S. Facilities Management — Budget Supplementa .410 Date: August 30, 2002 Dewey G. Desler Director There are a series of facilities management projects that we would like to propose and move forward with based on the current plans for our buildings. These plans include the following: 1. Office Additions to 4" Floor, Civic Center Annex Building We wish to add another classroom for the use of our Juvenile Justice Center. The Center is increasingly successful in diverting large numbers of youth from the detention facility. A secondary use being requested is for a portion of the 4t" floor to be utilized by the Hearing Examiner staff. The cost for these two programs would be approximately $36,000 and would be paid out of the fund balance of the Civic Center Fund. 2. Roof Replacement on Civic Center Annex Building The roof on the Civic Center Annex has many leaks that result in potential damage to the building and, during adverse weather, disruption of activities to employees on the 4" floor. This building has been re- roofed two times in the past 30 years. Both of those previous roofs were left on the building and, consequently, will need to be removed before a new roof can be installed. Roofing contractors and A.S. Facilities Management staff advise that further patching as an interim solution will be futile. The $71,000 appropriation is proposed to come from the Civic Center Fund balance. 3. HVAC Replacement for 3rd Floor Courtroom In 2001, we embarked on a goal of replacing the oldest HVAC systems in the original portion of the Courthouse. Our initial estimates included replacing an HVAC system each year in 2001 -2004. These existing units are over 30 years old, difficult and expensive to repair, and very inefficient. Replacement will result in far greater efficiencies and savings in energy costs as well as allowing outside air into the courtroom, which meets up -to -date air quality requirements. In the fall of 2001, the County Council approved a $50,000 appropriation from the Administration Facilities Management Finance/Amounting Human Resources Information Services County Residents (360) 676 -6717 (360) 676 -6746 (360) 6766734 (360) 676 -6802 (360) 676 -7684 (360) 398 -1310 Fax (360) 676 -6775 Fax (360) 676.6789 Fax (3 6 01 7111 4SSi Fax "6n) 73R -7S?1 Fax mm A7fi47J7 TW tifinl 71A -4555 Memo to Executive Kremen Budget Supplemental #10 August 30, 2002 Page 2 General Fund to replace a unit in one of the 3" floor courtrooms. Based on our experience with the original courtroom, we now believe the cost of replacement in the adjacent courtroom will be more. Instead of using General Fund monies, we would propose using the Civic Center Fund. Such use will require a change in the ordinance to allow use of the fund balance for capital improvements in other buildings. The adjustment in the ordinance is being proposed at the same time as this supplemental; bond counsel was consulted and sees this as an acceptable use of that fund. 4. Jail and Juvenile Detention Controls We have reached a point in both the Jail and the Juvenile Detention Facility that the fire protection controls, control room operations supporting the facilities, and surveillance cameras need to be replaced. These 20 -year old systems often are in need of repair and the parts to repair them are no longer in stock. This request is to provide design and engineering for a new integrated system and would include development of specifications for bidding the repair work that would be recommended. This would potentially include replacing existing control panels in the central control room with touch screen controls. It would also improve video surveillance and communication with the cells, locking devices and elevator controls. It is further intended to address the fire alarm and deluge system. The funding source for this project is the Public Utilities Improvement Fund (Rural Sales Tax). 5. Repair of the Courthouse Exterior As a result of our efforts to clean and seal the Courthouse earlier this year, we discovered a significant problem in the exterior envelope (fagade) of the building. The underlying problem resulting from the issues that we identified included water infiltrating behind the exterior of the building. The resulting damage that has occurred over months or years will need to be properly investigated and repaired. We are proposing to invite a more intensive review and engineering project that will include a report on the extent of damage, determine specifications for bidding on repairs, and provision of cost estimates on the repairs. The first phase of this project includes the engineering and specifications work in advance of a phase II repair project. This project is allowable under the Public Facilities section of the Rural Sales Tax Fund (formally, Public Utilities Improvement Fund) for rehabilitation and improvement purposes. All of these repair and improvement efforts are important next steps. As Administrative Services Director, I recommend their implementation at this time. Whatcom County Budget Modification Request Department Administrative Services, Facilities Division Requested by Mike Russell, A.S. Facilities Supervisor The following budget modification is requested: (check one) . -- Budget Transfer' ✓ _ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cast Center Acct Number Description Amount 331 2910.1000 Fund Balance 25,404.00 Accounts to Increase: Cost Center Acct Number 331100 04.00 Description Amount 7060 Rehabilitate 4th floor Civic 25,404.00 Center Annex - Hearing Exam. HVrLlOL1 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This request is to utilize funding from the Civic Center Fund to rehabilitate a portion of the 4th floor, Civic Center Annex for use by the Hearing Examiner. Authorizations: Department Head` r""- bate a� Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xls 2/24/99 ES Hearing Examiner Architectural Demolition & Disposal $1,000 New Walls 50 I.f. @ $601I.f. 31000 New Doors, Frames & Hardware Mud Tape Paint 3 doors @ $1,000 /ea 33000 1,200 Mechanical New Sink 1 @ $900 /each 900 Toilets /Urinals 4 @ $1,300 /each 51200 New Lav's 3 @ $900 /each 21700 Electrical Addition /Modifications to Power 2,500 Sub -Total $19,500 10% SO Cost Estimate Contingency 2,000 10% GC Overhead & Profit 21000 Sub - Total: $23,500 WSST @81°/ 1904 Total $253404 Whatcom County Budget Modification Request Department Administrative Services, Facilities Division Requested by Mike Russell, A.S. Facilities Supervisor The following budget modification is requested: (check one) -- Budget Transfer* ✓ Budget Supplemental* Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Desolp0on Amount 331 2910.1000 Fund Balance 10,486.00 Accounts to Increase: Cost Center Acct Number 331100 $10,486.00 Descnpflon Amount 7060 Rehabilitate 4th Floor Civic 10,486.00 Center Annex Juvenile $10,486.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This request is to utilize funding from the Civic Center Fund to rehabilitate a portion of the 4th floor, Civic Center Annex for additional classroom facilities in the Juvenile Justice Center. Authorizations: Department Head �� v Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xla 2/24/99 aB Juvenile Justice Center Architectural Demolition & Disposal New Walls New Doors, Frames & Hardware Mud Tape Paint Electrical Addition /Modifications to Power 50 I.f. @ $60 /I.f. 2doors @ $1,000 /ea $1,000 3,000 2,000 600 1,500 Sub -Total $8,100 10% SD Cost Estimate Contingency 800 10% GC Overhead & Profit 800 Sub - Total: $9,700 WSST @81% 786 Total $10,486 Whatcom County Budget Modification Request Department Administrative Services, Facilities Division Requested by _ Mike Russell, A.S. Facilities supervisor The following budget modification is requested: (check one) _.._ . Budget Transfer* ✓_, Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Descdp6on Amount 331 2910.1000 Fund Balance 71,346.00 Accounts to Increase: Cost Center Acct Number 331100 $71,346.00 Description Amount 7350 Capital Expenditures 71,346.00 Roof - Civic Center Annex $71,346.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The Civic Center Annex building has been re- roofed twice in the last 30 years. Both roofs are still on the building and will need to be removed before the new roof can be installed. The roof has been patched so many times that any further patches are futile. There are many leaks resulting in damage to the building and a disruption in the production activities of employees in the building. The source of funding is the Civic Center Fund. Authorizations: /,r' / Department Head r' ✓ Date pY Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xls 2/24/99 BB Civic Center Roof Replacement Architectural Lift HVAC Equipment off Roof Demolition and Disposal of Roof Material Install Insulation New Roof Installation Lift HVAC Equipment back onto Roof $55,000.00 20 % Contingency for damage to structure $11,000.00 8.1 %W.S.S.T. $ 51346.00 Total $71,346.00 Whatcom County Budget Modification Request Department Administrative Services, Facilities Division Requested by Mike Russell, A.S. Facilities Supervisor The following budget modification is requested: (check one) ___ Budget Transfer" ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Desctlptlon Amount 331 2910.1000 Fund Balance 98,464.00 Accounts to Increase: Cost Center Acct Number 331100 $98,464.00 Description Amount 7060 Repairs & Mtn - 3rd floor 98,464.00 courtroom $98,464.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This request is to utilize funding from the Civic Center Fund for HVAC replacement in the 3rd floor courtroom at the courthouse. Originally, $50,000 was budgeted from the General Fund. This request covers the entire cost of the project to be paid from the Civic Center Fund. The costs are higher than expected, due to the difficulty in penetrating the outside wall and routing the duct work around the old section of the courthouse. The existing units are 30 years old and have outlived their life cycle. The new units will allow outside air into the courtroom to meet air quality requirements. Authorizations: G Department Head Date p� Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xla 2/24/99 BB Courtroom 3rd Floor Courthouse HVAC Replacement Architectural Design and Drawings for Equipment room $ 21000.00 Mechanical Ducting sizing and HVAC Design $ 10,000.00 Electrical Specification and sizing $ 1,500.00 General Contracting Installation ofFIVAC Equipment, Diffusers, Plumbing and Ductwork $ 75,800.00 2 % Contingency $ 11786.00 8.1% W.S.S.T. $ 7,378.00 Total $ 98,464.00 Whatcom County Budget Modification Request Department Administrative Services, Facilities Division Requested by Mike Russell, A.S. Facilities Supervisor The following budget modification is requested: (check one) . - Budget Transfer' _✓_ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 332 2910.1000 Fund Balance 50,000.00 " " -- $225,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This request is to utilize funding from the Public Utilities Improvement Fund (Rural Sales Tax) to provide design, engineering and specifications for bidding on a Jail Controls and Juvenile Detention Controls replacement project. Authorizations: 2 / Department Head i' Date 3U OY Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xls 2 /29/99 EB $50;000_00 Accounts to Increase: - -" Cast Center Acct Number Description Amount 332400 6630 Professional Services - Juv 50,000.00 Detention Controls 332450 6630 Professional Services - Jail 175,000.00 Controls " " -- $225,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This request is to utilize funding from the Public Utilities Improvement Fund (Rural Sales Tax) to provide design, engineering and specifications for bidding on a Jail Controls and Juvenile Detention Controls replacement project. Authorizations: 2 / Department Head i' Date 3U OY Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xls 2 /29/99 EB Whatcom County Budget Modification Request Department Administrative Services, Facilities Division Requested by __.Mike Russell, A.S. Facilities Supervisor The following budget modification is requested: (check one) Budget Transfer` _ ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 332 2910.1000 Fund Balance 50,000.00 $50,000.00 Accounts to Increase: - - - " -- " "- CostCenter Acct Number Descrii Amount 6630 Professional Services - CH 50,000.00 Exterior $50,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This request is to utilize funding from the Public Utilities Improvement Fund (Rural Sales Tax) to contract with a building envelope engineering firm to investigate the extent of damage to the envelope of the courthouse, providing the county with a report on the extent of the damage and a specification package for bidding for repairs, as well as cost estimates of those repairs. Authorizations: Department Head 1AX4 4ZL Date g 0� Executive's Office Date Date Posted By ' Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. "Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget Wdification.xls 3/24/99 Ea WHATCOM COUNTY ADMINISTRATIVE SERVICES Whatcom County Courthouse 311 Grand Avenue, Suite 108 Bellingham, WA 98225 -4038 �95Mirv�S�= PSpOm CO 3r G�< MEMORANDUM To: Mike Russell, A.S. Facilities Supervisor From: Dewey Desler, Director Subject: Courthouse Exterior Date: July 25, 2002 Dewey G. Desler Director In response to your July 23 memo with regard to your concerns related to the courthouse . exterior envelope, I'd like to request the following: 1. Please proceed with preparing RFQ /RFP documents that can be issued to further investigate and develop specific solutions concerning this problem. 2. Please submit a supplemental budget request and backup information that would allow us to adequately support this investigation and engineering effort. 3. Be prepared to meet with me and as necessary the County Executive and Council committees on the building envelope issues. If you have any questions, please feel free to contact me. Administration Facilities Management Finance/ACmundng Human Resources Information Services County Residents (360) 626 -6717 (360) 676 -6746 (360) 676 -6734 (360) 676 -6802 (360) 676 -2684 (360) 398 -1370 Fax (360) 6266725 Fax (360) 626-6789 Fax (360) 738 -4553 Fax (360) 238 -2521 Fax (360) 626-7727 M (360) 738 -4555 WHATCOM COUNTY ADMINISTRATIVE SERVICES Whatcom County Courthouse 311 Grand Avenue, Suite 108 Bellingham, WA 98225 -4083 DDesler@co.%vhatcmn.vva.us DEWEY G. DESLER Director MEMORANDUM TO: Dewey Desler, Deputy Administrator FROM: Mike Russell, Facilities Supervisor RE: Courthouse Clean & Seal Project / Discovery DATE: July 23, 2002 FACILITIES MANAGEMENT Louie Street Annex 316 Lottie Street Bellingham, WA 98225 -4010 Facilities@co.vvhacom.wa.us MICHAEL RUSSELL Facilities Supervisor Picture Prefect Painting discovered several faults in the building envelope while they were in the process of the courthouse cleaning and sealing project. The faults have allowed water to infiltrate behind the exterior of the building. The problem intensified during the winter months as a result of the water freezing behind the exterior of the building and causing fractures in the finish and allowing even more water to infiltrate behind the exterior of the building. As a result of this discovery I stopped the Cleaning and Sealing Project until the problem could be fixed. We will need to contract with an engineering firm that specializes in building envelope failure investigation. The investigation will allow the County to ascertain the extent of the failure and estimate the repair costs. The cost of this engineering study will be somewhere between $ 40,000 and $50,000. The scope for this work will be as follows: 1. Review all plans and specifications 2. Interview all parties involved to ascertain the extent of the areas involved 3. Field work a. Examine the exterior conditions and map the cracks b. Examine of the critical areas and take samples c. Use contractors assistance to remove EIFS and sealants, and brick and repair openings 4. Water testing to determine pathways for water entry Administration Facilities Management Finance/Auounting Human Resources Information Services County Residents (360) 676 -6717 (360) 676 (360) 676 -6734 (360) 676 -6802 (360) 676 7684 (360) 3961310 . ..,..,,_..--- .- ..,,m,Irl ",.. .... "IM "I.... r... ncn, evc I'll c.. ncm aan.vr,. TTY(360)738 -4555 Dewey Desler Page 2 July 23, 2002 5. Contract for set up and removal of swing staging and lift equipment 6. Supply written reports of findings along with recommendations for repairs and maintenance 7. Inclusion of all meetings, documents, photos, engineering, equipment, and travel expenses 8. Provide remedial plans, specifications and cost estimates for repair work This work cannot be ignored or postponed. The seriousness of this damage needs to be addressed with a determination as to the stability of the building envelope. We know that there has been damage done. We do not know the extent of the damage. This information will be ascertained by this investigation. WHATCOM COUNTY PSG °N °or, Phone: (360) 676 -6692 PUBLIC WORKS DEPARTMENT 3r County: (360) 398 -4310 FAX: (360) 738 -4561 JEFFREY M. MONSEN, P.E. Director $ 2 9`QMINGZO MEMORANDUM RECEIVED TO: The Honorable Pete Kremen, Whatcom County Executive AUG 1 2 '2002 FROM: Jeffrey M. Monsen, DirectoA PETE KREMEN 63iliilY EX'L! Ul'I1'l RE: Supplemental Budget Request for AcmeNanZandt Subzone DATE: August 9, 2002 Attached is a supplemental budget request for FY 2002 for the AcmeNanZandt Subzone (account #169230.6699) in the amount of $5,000. Background and Purpose The original budget allocation for the ANZ Subzone included an estimated $3,750 for the local sponsor contribution toward the Saxon Bank Stabilization maintenance and $2,250 toward miscellaneous maintenance costs. The Saxon Bank Stabilization Project was completed in 2001, and consists of a 1,400 lineal foot cedar tree revetment that is protecting a county road (Saxon Road) and seven homes. As anticipated, maintenance is needed to address areas where the revetment has shifted after the first winter. Work will consist of placing additional cedar trees at the downstream end of the project to provide some additional protection to this portion of the project. Due to the increased timber market for cedar lumber, the cost of the cedar trees used for this work has increased significantly over the projection used for budgeting purposes, resulting in an anticipated local sponsor share of $6,000, an additional $2,250 over the original allocation. This supplemental budget request also includes additional funds ($2,750) for purchasing cable and maintaining some contingency for emergency repair work during the upcoming flood season. The ANZ Subzone intends to use cable to address bank erosion at two sites along the South Fork Nooksack River near Acme. At these locations, trees that are likely to be washed away by the eroding riverbank are cabled back to trees setback from the river. Once the trees fall into the river they are held in place where they help to stabilize the bank. Because of the Endangered Species Act and the increased difficulty in obtaining permits to perform bank stabilization work, this is a relatively inexpensive means to provide protection at locations where there are stands of mature trees adjacent to the riverbank. Funding Amount and Source The funds for the additional construction and materials will come from the fund balance for the ANZ Subzone, fund #16923. The supplemental budget request is supported by members of the ANZ Subzone Advisory Committee. Please contact me if you have any questions or concerns regarding this request. WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: AcmeNanZandt Subzone Requested By: Jeffrey M. Monsen, Director The following budget modification is requested: _Budget Transfer * X Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 16923.2910 Fund Balance $5,000 ACCOUNTS TO INCREASE: 169230.6699 OtherServices — Interfund $51000 PURPOSE OF TRANSFER OR SUPPLEMENTAL: Supplemental budget authority to increase the allocation for projects, including construction and materials. The cost of cedar trees needed for Saxon repair project exceeded estimates used in budgeting. Authorized By: Department Head: — Date: (512/D2, WV V Executive's Off fee: Date: Date Posted: By: * Transferaaffectingobjeets 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval. ** Supplemental re quests, if approved bythe Executive, rill be forwarded to the County Council for authorization. 10/91