HomeMy WebLinkAboutord2002-057WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2002 -311
CLEARANCES
Initial
Date
Date Received in Council Office
Agenda Date
Assigned m:
Originator: Executive Opiee
l
f
2,
— -
AUG 6 2002
0 1
i
8113
Intro
Division Head:
9110
Finance Committee, Council
Dept Head: AS Dept
Prosecutor
C44
Purchasing /Budget:
tp
Executive: Pere Bremen
SUBJECT. 2002 Supplemental Budget Request #9
ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests
SEPA review required? ( ) Yes ( x ) NO
SEPA review completed? ( ) Yes ( x ) NO
Should Clerk schedule a hearing ? ( ) Yes ( x ) NO
Requested Date:
SUMMARYSTATEMENT:
Supplemental 49 requests funding from the Emergency Management Fund-'
(3) To appropriate $65, 000 from EM Fund Balance, Operating Transfer In from
Drug Fund, and revenue received from FARS and NW Learn to be used toward the
contract with Palidor, Radio Communications Consultants, Ltd. for preliminary
design work on the emergency radio system.
From CRIO 99 Gen Debt Fund..
(4) To appropriate $170,377.19 to Treasurer (operating transfer out) to transfer to
Public Works for pay off of CERB I loan, prepayment on CERB II loan and
repayment offunds to the RID Guarantee fund
From the CERB Fund 0148:
(5) To appropriate $170,377.19 to Public Works (operating transfer in) to pay off
CERB Iloan, prepayment on CERB Il loan and repayment offunds to the RID
Guarantee fund
Distribution
Indicate those who should receive
List specpc names to the right.
Request
a copy after Council action.
ADS Facilities Management
ADS Finance
Brad Bennett
ADSHuman Resources
ADS Info Services
Assessor
Auditor
Cooperative Execution
District Court
Executive
Francine Kincaid
Dewey Des[er
Health
Hearing Examiner
Jail
Juvenile
Parks
Planning
Prosecutor
Public Works
Sheriff
Superior Court
Treasurer
COUNCIL ACTION TAKEN.
2002 -311 8/13/2002: Introduced
Ordinance or Resolrption Nu er
(this item):
9/10/2002: Adopted 7 -0, Ord #2002 -057
SPONSORED BY: Consent
PROPOSED BY: Executive
INTRODUCTION DATE: 8/13/02
ORDINANCE NO. 2002 -057
AMENDMENT NO. 9 OF THE 2002 BUDGET
WHEREAS, the 2002 budget was adopted November 13, 2001; and,
WHEREAS, changing circumstances require modifications to the approved 2002 budget;
and,
WHEREAS, the modifications to the budget have been assembled here for deliberation by
the Whatcom County Council.
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2002
Whatcom County Budget Ordinance #2001 -348 is hereby amended by adding the following
additional amounts to the budgets included therein:
ADOPTED this In day of September , 2002.
Dana Brown - Davis, Council Clerk
APPROVED AS TO FORM:
Civil Depu secutor
IA munciRsupp2002 -9
WHATCOM COUNTY COUNCIL
WHATGO)rl COUNTY. WASHINGTON
( ) Denied
Kremen, County Executive
Expenditures
Revenues
Net Effect
Emergency Management Fund
Sheriff— Emerg Mgmt (Fund
Balance, Operating Transfer In &
Revenue
65,000
(65,000)
0
Total Emerg Mgmt
65,000
(65,000)
0
CRID #9 Fund
Treasurer (Operating Transfer
Out
170,377.19
0
170,377.19
Total CRID #9 Fund
170,377.19
0
170,377.19
CERB #148 Fund:
PW- (Operating Transfer In)
170,377.19
(170,377.19)
0
Total CERB #148 Fund
170,377.19
(170,377.19)
0
Total Add'[ Supplemental
ADOPTED this In day of September , 2002.
Dana Brown - Davis, Council Clerk
APPROVED AS TO FORM:
Civil Depu secutor
IA munciRsupp2002 -9
WHATCOM COUNTY COUNCIL
WHATGO)rl COUNTY. WASHINGTON
( ) Denied
Kremen, County Executive
WHATCOM COUNTY
Summary of the 2002 Supplemental Budoet Ordinance No. 9
Department/Fund
Description
Increased
Expenditure
(Decrease)
(Increased)
Revenue
Net Effect to
Fund Balance
(Increase)
Decrease
Emergency
Management Fund
Sheriff -Emerg Mgmt
(Fund Balance, Operating
Transfer In & Revenue )
To fund the design study for
emergency communication
system
65 000
6( 5.000)
0
Total Emerg M ml Fund
65,000
65,000)
0
CRID #9 Fund
Treasurer (Operating
Transfer Out)
To payoff CERB I loan,
prepay debt in CERB II loan,
repay funds to RID Guarantee
Fund
170.377.19
- 0
170.377.19
Total
CRID #9 Fund
170,377.19
0
1701377.19
CERB #148 Fund
PW (Operating Transfer
In)
To pay off CERB I loan,
prepay debt in CERB II loan,
repay funds to RID Guarantee
Fund
170.377.19
(170.377.191
0
Total CERB #148 Fund
170,377.19
170,377.19)
0
Total Add'I
Supplemental
405.754.38
235.377.19
170.377.19
'Of this amount $0 will be expended from the General Fund supplemental reserve balance in 2002.
Whatcom County
Budget Modification Request
Department Sheriff - Emergency Management
Requested by _ Deane Sandell, Undersheriff
The following budget modification is requested: (check one) /
__ Budget Transfer* = Budget Supplemental*
Source: (Accounts to transfer FROM or funding source for supplemental)
cast center
Amf Number
Description Amount
167
2910.1000
Fund balance
-- 20,000.00
167
8301.165
Drug Fund Operating Trans In
20,000.00
16700
4338.2510
FARS contribution
20,000.00
16700
4338.2510
MW Learn contribution
51000.00
$65,000.00
Accounts to Increase:
Cost center Acct Number Descnphon Amount
16700 6630 prof Svcs 65,000.00
$65,000.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
A contract with PALIDOR, Radio Communications Consultants Ltd. in the amount of $65,000 to
act as Program Manager for the Whatcom Emergency Radio System, with specific requirements
for preliminary design as the first step in the acquisition of an emergency communication
system for Whatcom County is to be funded from:
Emergency Management Fund Balance 20,000
Drug Fund 20,000
FARS 20,000
NW Learn 5,000
Authorizations: �_
Department Head — Kam^ --�- Date d /o Z
Executive's Office
Date Posted By
Dale
Transfers affecting salaries, benefits, or capital accounts must N authorized by the County Executive,
Transfers affecting other objects do not need Executive approval.
Supplemental budget requests,'; if approved by the Executive will be forwarded to the County Council for authorization.
Budget modification.xls 2/29/99 EB
WHATCOM COUNTY
SHERIFF'S OFFICE
DALE E. BRANDLAND
S9FR,FF
PUBLIC SAFETY BUILDING
311 Grand Avenue
Bellingham, WA 98225 -4078
August 5, 2002
To:
From:
Re:
d1`„
\,
MEMORANDUM
Pete Kremen, County Executive
Don Boyd, Program Specialist
DIVISION 0;'
EMERGENCY MANAGEMENT
NEIL CLEMPIT, C.E.M.
Oanmy oirecmr
COUNTY COURTHOUSE
311 Grand Avenue, Suite B -08
Bellingham, WA 98225 -9038
AUG G 5 2002
COUNTY EX ^UTIVE,
C
Whatcom Emergency Radio System (WERS) Program
Manager contract
a
We are submitting the enclosed Supplemental Budget Request in the amount
of $65,000.00. This contract will enable us to complete preliminary design
work for a new multi - jurisdictional wireless mobile emergency
communications system for Whatcom County. The DEM is contracting
PALIDOR to act as the Program Manager for WERS, with the primary task
of completing preliminary design work for the system.
The Division of Emergency Management will receive funding from the
following sources:
WCSO/DEM $2000.00
DRUG FUND $20,000.00
FARS $20,000.00
NWLEARN $ 59000.00
The initial contract required gathering inventories and identifying
deficiencies with the current system. This contract requires preliminary
design work for the new system, in preparation for system build out.
OFFICE', (360) 676 -6681 County: (360) 398 -1310 FAX (360) 738 -2518 Incident Hotline: (360) 380-8107
Whatcom County
Budget Modification Request
Department Treasurer
Requested by Debra L. Hoyt
The following budget modification is requested: (check one)
_ Budget Transfer _✓_ Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center Acd Number Description Amount
219 2910.1000 Unres Fund Equity _.170,377.19
$170,377.19
Accounts to Increase: -- - ---- ""�` -`
Cost Center Acd Number Description Amount
219000 8351.148 Operating Transfer Out 170,377.19
$170,377.19
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
Due to larger than expected revenue receipts it has been determined that it would be in
the best interest of the County to pay off CERB I loan, prepay additional debt on the CERB
II loan and to repay the RID Guarantee fund. Increase request = $55,380.00 to pay in full
CERB I loan, $79,000.00 prepayment of principal CERB II loan, $35,997.19 to repay RID
Guarantee fund.
Authorizations:
Department Head Date s�
Executive's Office Date
Date Posted By
' Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budget modification.xls 2/24/99 as
WHATCOM COUNTY
TREASURERS OFFICE
COUNTVCOURTHOUSE
P.O. Box 5268
Bellingham, WA98227 -5266
treasurer @co.whatcom.wa. us
(9
MEMORANDUM
BARBARA t. CORY
TREASURER
STEVEN N. OLIVER
CHIEF DEPUTY
TO: Honorable Pete Kremen, Whatcom County Executive
FROM: Honorable Barbara J. Cory, Whatcom County Treasurer /Cell
RE: Budget supplemental request for Road Improvement District #9
DATE: July 22, 2002
Attached
is a
supplemental
budget request for cost center 219000 in the amount of
$170,377.19.
The purpose of this request is to allow the Whatcom County Treasurer budget
authorization to pay off all of the remaining outstanding debt against the CERB I loan,
prepay outstanding debt against the CERB 11 loan and to repay funds to the RID
Guarantee fund.
The funds for the payment of the outstanding debt and to repay the RID Guarantee fund
will come from the fund equity balance in fund #219. The fund equity is higher than
anticipated due to RID assessments that were paid in advance.
If you have any questions regarding this request, please feel free to contact my
Investment Officer Debra Hoyt at extension 50078.
oa_._. ,acm c-rc 4777 Warn aon I 11 Tr . Warn von Acct [AY. ,vcm>v A -)J7]
WHATCOM COUNTY
Department: Public Works, CERB Fund
Requested By: Jeffrev M. Monsen, Director
The following budget modification is requested:
_Budget Transfer * X Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for supplemental)
148.8301.219 Operating Transfer In -RID #9 $170,377.19
ACCOUNTS TO INCREASE:
148.7630.1000 CERB I Principal Payment $559380.00
148.7630.1010 CERB II Principal Payment $79,000.00
148.8351.162 Operating Transfer Out -RID Guarantv $355997.19
Total $1709377.19
PURPOSE OF TRANSFER OR SUPPLEMENTAL:
Additional transfer from RID #9 (from prepayments of assessments) to the CERB Fund to pay
additional principal amounts on the CERB I /CERB II loans and to repay the RID Guaranty
Fund (from transfers made in 2001) from the collection of assessments. This will pay off the
CERB I loan and leave approximately four years left of annual payments for the CERB II loan
(assuming no additional principal payments). Interest rate paid for the CERB I/II loans is at
6.8% vs. investment interest earned of approximately 3.5 %.
Authorized By:
Department Head:
Executive's Office:
Date Posted:
By:
Date: -7/36 11y 2,
Date:
Transfers affectingubjecn 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not need
Executive offer approval
** Supplemental requests, if approve d bythe Executive, rill he forwarded to the County Council for authoriation. 10/91
WHATCOM COUNTY v'tG °"' eon
PUBLIC WORKS DEPARTMENT 3jj Phone: (360) 678 -1692
JEFFREY M. MONSEN, P.E. Cowry: (360) 398 -1310
Director FAX: (360) 738 -4511
hQShIN
MEMORANDUM
To: The Honorable Pete Kremen, Whatcom County Executive
From: Eric L. Schlehuber, Public Works Office Administrator
Subject: Budget supplemental request for CERB fund #148
Date: July 30, 2002
Attached is a supplemental budget request for the CERB fund (account # 148.8301.219) in
the amount of $170,377.19
Background and Purpose
The purpose of this request is to allow budget authorization to pay off all of the remaining
outstanding debt against the CERB I loan, prepay outstanding debt against the CERB II
loan, and to repay funds to the RID Guaranty fund (from transfers made in 2001).
Funding Amount and Source
The funds for the additional principal payment of the outstanding debt and to repay the RID
Guaranty fund will come from the fund balance in the RID #9 fund #219. The fund
balance is higher than anticipated due to RID assessments this year that were paid in
advance. The total budget modification request is $170,377.19.
Please contact me if you have any questions or concerns regarding this request.
ES /pvh
Attachment
Cc: Jeffrey M. Monsen, P.E.
I: Wsers\ESchlehutrerWgenda \MEM Budget Modification Request 7- 29- 02.doc