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Home My WebLink Aboutord2003-063WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2003 -385 CLEARANCES Originator: Executive Office I'i to 1 I Date Received in Council Dice �7 p p j u V E NOV 18 2003 WHATCOM COUNTY COUNCIL Agenda Date 77125 Assigned to: /ntro Divs; °n Head: 12109 Finance Committee; Council Dept Head: AS Dept Prosecutor "Jt PurrhasingBudgn: Bg ryl,0 Executive: Pete Kremen / / -if SUBJECT: 2003 Supplemental Budget Request #73 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SERA review required? ( ) Yes ( x ) NO SEPA review completed? ( ) Yes (x ) NO Should Clerk schedule a hearing g ( )Yes ( x ) NO Requested Date: SUMMARY STA TEMENT.• Supplemental #13 requests fundingfrom the General Fund: (I) To appropriate $1,085 to fund a Traffic Commission grant for a brake meter in the Sheriffs Ogee. (2) To appropriate $5, 000 m fund a Traffic Commission grant for holiday DUI emphasis patrol in the Sherds Office. (3) To appropriate $21, 463 to fund purchase of less lethal force weapons from miscellaneous revenues in the Sheriffs Office. (4) To appropriate $10, 000 to fund additional court evaluation services in the Public Defendei s Office. (5) To appropriate S3,636 m of fund extension seasonal plans examiner position from increased plan check fees in Planning and Development Services (6) To appropriate $51,517 m fund cost overruns in the Jail from proceeds of Criminal Alien Assistance reimbursement grant. (7) To appropriate $7,879 to fund temporary extra help at Tennant Lake from Whatcom Parks and Recreation Foundation grant. (8) To appropriate$7,258 inferrer temporary extra help leaching strength training at the Bellingham and Blaine Senior Centers from program instruction fees. From Whatcom County Investment Pool: (9) To appropriate $3,676 tD fund wage settlement from investment income. From Administrative Services: (10) To appropriate $233,000 m fund unanticipated workers' compensation costs with revenue from insurance recoveries in Human Resources — Workers' Compensation cost center. 2003-385 11/25J2003. Introduced 121912003: Adopted 7 -0, Ord. #2003 -063 Distribution Indicate those who should receive List specific names to the right. Request a copy Per Council action ADS Facilities Management ADS Finance Bennett ADS Human Rraources ADS Info Services Assessor Auditor Ca veraave Extension mortal Conn Executive Linda Ras p er Dewey Desler Health Hearing Examiner Jail Juvenile Parks Planning Pmseeutor Public Works Sheri Superior Court Treasurer Ordinance or ResolufttI"on (this item): ,ip Number #jCC5 • fl0 I:AE SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 11/25/03 ORDINANCE NO. 2003 -063 AMENDMENT NO. 13 OF THE 2003 BUDGET WHEREAS, the 2003 budget was adopted November 12, 2002; and, WHEREAS, changing circumstances require modifications to the approved 2003 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2003 Whatcom County Budget Ordinance #2002 -370 is hereby amended by adding the following additional amounts to the budgets included therein: ADOPTED this 9th day of December , 2003. WHATCOM COUNTY COUNCIL ES :, WHA OM COUNTY, WASHINGTON Dana Brown - Davis, cil Clerk Dan ehane, r of t he Council APPROVED AS TO FORM: ( �( )Denied 2 tis 7g; -- Civil Deputy Pro utor Pete Kremen, CountylExecutive i t 1"_,o 1: \BUDGET \SUPPLS \2003_SUPPL \Supplementa1 413.doc Expenditures Revenues Net Effect General Fund Sheriff 27,548 27,548 0 Public Defender 10,000 0 10,000 Planning & Development 3_1636 3,636 0 Jail 51,517 51,517 0 Parks 15,137 15137 0 Total General Fund 107 838 (97,838 10.000 Whatcom County Investment Pool 3 676 3 676 0 Administrative Services Human Resources - Workers' Comp 233,000 (233,000) 0 Total Add'] Supplemental 344 514 (334.5141 10_000 ADOPTED this 9th day of December , 2003. WHATCOM COUNTY COUNCIL ES :, WHA OM COUNTY, WASHINGTON Dana Brown - Davis, cil Clerk Dan ehane, r of t he Council APPROVED AS TO FORM: ( �( )Denied 2 tis 7g; -- Civil Deputy Pro utor Pete Kremen, CountylExecutive i t 1"_,o 1: \BUDGET \SUPPLS \2003_SUPPL \Supplementa1 413.doc WHATCOM COUNTY Summary of the 2003 Supplemental Budget Ordinance No. 13 Net Effect to Fund Increased Balance Department/Fund Descri tion Expenditure Decrease (Increased) Revenue (Increase) Decrease General Fund To fund Traffic Commission Sheriff grant for brake meter. 1,085 1,085 0 To fund Traffic Commission grant for holiday DUI Sheriff emphasis patrol. 5,000 5,000 0 To fund purchase of less lethal force weapons from Sheriff miscellaneous revenues. 21,463 (21,463) 0 To fund additional court Public Defender evaluation services. 10,000 0 10,000 To fund extension of seasonal plans examiner position from increased plan Planning & Development check fees. 3,636 3,636 0 To fund cost overruns from Criminal Alien Assistance Jail grant proceeds. 51,517 51,517 0 To fund temp extra help at Tennant Lake from Parks Parks Foundation grant. 7,879 7,879 0 To fund temp extra help at Senior Centers from increased program Parks instruction fees. T258 (7.258)1 0 Total General Fund 107.838 (97.838) 10,000 Whatcom County Investment Pool WCIP To fund wage settlement 3,676 (3,676) 0 Administrative Services To fund unanticipated worker's compensation Human Resources - costs with revenue from Workers' Compensation insurance recoveries. 233,000 (233,000)0 Total Add'I Supplemental 44 514 I (334.5141 I 10.000 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Sheriff Bill Elfo The following budget modification is requested: Budget Transfer ` xx Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2932.4334.0350 Traffic Safety - $1,085.00 ACCOUNTS TO INCREASE: 2932.6510 Small tools & Equipment $ 1,085.00 TOTAL $ 1,085.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: The Whatcom County Sheriffs Office has received a grant from the Washington State Traffic Commission to purchase a brake meter. Authorized By: Department Head: Date 11/10/2003 Executive's Office: - Date: Date Posted: By: ` Transfers affecting salaries and benefds or capital accounts must be authorized by the County Executive. Transfers affecting dher objects tlo not need Fecutive office approval. Supplemental requests, if approved by the Executive, will be forwarded to the County Council for Authori-zahon. M< /mist/ /onns/pud_motl WHATCOM COUNTY CAREY JAMES SHERIFF'S OFFICE UNOERSHERIFF JEFF PARKS BILL ELFO CHIEF CRIMINAL DEPUTY SHERIFF DUSTIN HURLBUT PUBLIC SAPETV BUILDING CHIEFCIVIL DEPUTY 311 Grand Avenue WENDY JONES Bellingham, WA 982254078 CHIEF OFCORRECTIONS RECEIVED November 10, 2003 NOV 10 2003 PETE KREMEN COUNTY EXECUTIVE TO: Pete Kremen, County Executive FROM: Sheriff William Elfo RE: Supplemental We have received a grant from the Washington State Traffic Commission to purchase a brake meter. This piece of equipment will be used to support continued school zone enforcement and other traffic improvement programs. SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAX: (360) 738-2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738 -2480 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriff's Office Requested By: Sheriff Bill Elfo The following budget modification is requested: Budget Transfer ' roc Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2965.4334.0350 Traffic Safety - $5,000.00 ACCOUNTS TO INCREASE: 2965.6140 Overtime $ 4,460.00 2965.6210 Retirement $ 136.00 2965.6230 Social Security $ 335.00 2965.6259 Workers Compensation - $ 47.00 2965.6269 Unemployment $ 22.00 TOTAL PURPOSE OF TRANSFER OR SUPPLEMENTAL: $ 5,000.00 The Whatcom County Sheriffs Office has received a grant from the Washington Traffic Safety Commission to participated in the Drive Hammered, Get Nailed DUI Emphasis Patrols during the holiday season. Authorized By: Department Head: Executive's Office: Date Posted: y � W Date Date: M 11/10/2003 Transfers affecting salaries and benerds a mpilal accounts must be authorized by the Gtx n y Ex dive. Transfers affecting ottxa objects do not need! Executive office approval. Supplemental requests, if approved by the ExecW ve. Wit be forwarded to the Cwnty council fa AutMrtration. krc Jens orms/G -nnm WHATCOM COUNTY CAREY JAMES SHERIFF'S OFFICE UNOERSHERIFF JEFF PARES BILL ELFO CHIEF CRIMINAL DEPUTY SHERIFF DUSTIN HURLBUT PUBLIC SAFETY BUILDING CHIEF CIVIL DEPUTY 311 Grand Avenue WENDY JONES Bellingham, WA 98225 -4078 CHIEF OF CORRECTIONS RECEIVED November 10, 2003 NOV 1 0 2003 PETE KREMEN TO: Pete Kremen, County Executive COUNTY EXECUTIVE FROM: Sheriff William Elfo RE: Supplemental We have received a grant from the Washington State Traffic Commission to participate in the Drive Hammered, Get Nailed DUI Emphasis Patrols campaign November 18, 2003 — January 5, 2004. We are requesting spending authority at this time. SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAX: (360) 738 -2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738-2480 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Sheriff Bill Elfo The following budget modification is requested: Budget Transfer ' xx Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2900.4369.9001 Miscellaneous Revenues $21,463.00 ACCOUNTS TO INCREASE: 2920.6510 Small Tools and Equipment $ 21,463.00 TOTAL $ 21,463.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: We are requesting spending authority to purchase a less lethal force weapon that will be issued to our deputies. Authorized By: Department Head: Executive's Office: Date Posted: vy�liJ Date 10/27/2003 Date: By: Transfers affecting salaries anal benefits or capital accounts must be aulhomnetl "a County Executive. Transfers affecting other objects tlo not need Executive office approval. f' Supplemental requests, if approved by the Executive, will be forwarded to fhe County Council for Authorization. kf —c Gforma�GM_motl WHATCOM COUNTY CAREY JAMES SHERIFF'S OFFICE JEFFPARKS UNDERSHERIFF BILL ELFO CHIEF CRIMINAL DEPUTY SHERIFF DUSTIN HURLBUT PUBLIC SAFETY BUILDING CHIEF CIVIL DEPUTY 311 Grand Avenue WENDY JONES Bellingham, VIA 98225 -0078 CHIEF OFCORRECTIONS RECEIVE October 27, 2003 GC T 2 7 2003 PETE KREMEN COUNTY EXECUTIVE TO: Pete Kremen, County Executive FROM: Sheriff William Elfo r! RE: Supplemental Z� ✓ , We have received money from an outside source. We are requesting spending authority to purchase a less lethal force weapon that will be issued to our deputies. SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAX: (360) 738-2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738-2480 Whatcom County Budget Modification Request Department Public Defender Requested by Jon ostluna The following budget modification is requested: (check one) _—. Budget Transfer" _ ✓ _ Budget Supplemental " Source: (Accounts to transfer FROM or funding source for supplemental) Cos! Center Acot Number Dewnption Aunt 1 2910.1000 Fund Balance 101000.00 Accounts to Increase: $10,000.00 Cost Center Acct Number Descrlytlon Amount 2650 _._ _. 6650.01 Professional Services 10,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Please see attached memorandum. Authorizations: Department He Executive's Date 000.00 Date Posted/ By `Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Ex£CUtive approval. " supplemental budget requests, it approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xle 2/24/99 EB MEMORANDUM TO: Pete Kremen County Executive FROM: Jon E. Ostlund DATE: November 7, 003 RE: In Support of Request for Supplemental Budget — Public Defender's Office We are asking for a supplemental budget of $10,000.00 for 2003 to be applied in our court evaluation line item, number 6650.01. We have a total budget, between our two professional services line items, court evaluation and health, of $63,500 budgeted for 2003. To date, we have expended $63,675.40 out of these two line items, with probably other bills outstanding, which have not been received yet. We also have a line item budget for interpreter services of $12, 995; we have expended a total of $15,728 to date for interpreters and expect that we will have an additional $2,000 or so added to the expenses outstanding for interpreter services for the remainder of this year. As a matter of policy, we do not use any monies from any of these three professional services line items for any services other than those authorized within the line items; in other words, we do not transfer money out of these line items to use in our operating budget. However, if we have surplus funds in our operating budget, we will transfer funds into those professional services line items in a deficit situation such as we have now. However, it appears that at the present time we will not have enough money in our operating budget to transfer enough funds into the Court Evaluations for Professional Services line items or the Interpreter Services line item to make it through the end of the year. Expenditures in these line items are totally dependent upon the number of cases that we get in and the type of cases we get in; we have absolutely no control over the numbers or types of cases we receive. As you are all aware, our felony caseload has increased substantially this year. In addition to that, we have had a high number of homicide cases and other serious cases, which have been quite expensive to defend. So far in 2003, we have completed: the Bachman case, which was an aggravated murder case; the Naomi Kinney case, which was a very complicated first degree murder WHATCOM COUNTY PUBLIC DEFENDER DIRECTOR DEPUTIES Jon E. Osuund Jenny R. Anderson CHIEF DEPUTY Whatcom county Courthouse - 311 Grand Avenue, Suite 305 Lisa M. LaGuardia Jon C. Komorovski Bellingham, Washington 98225 Jonathan M. Raney Lisa M. Wardvogel SENIOR DEPUTIES (360) 676 -6670 or County 398 -1310, EM. 56670 Bob Baits -Levre FAX (360) 7384552 INVESTIGATORS Geraldine R. Coleman jostlund@w.whatcom.wa.us Michael N. Grant Richard C. Fasy Cheri S. Mulligan Lee Greenman LaBeth C. Spain Robert E. Olson _ Michael D. Sparks Travis Steams SOCIAL SERVICES OFFICE ADMINISTRATOR Kimberly Schuster Julie G Wiles MEMORANDUM TO: Pete Kremen County Executive FROM: Jon E. Ostlund DATE: November 7, 003 RE: In Support of Request for Supplemental Budget — Public Defender's Office We are asking for a supplemental budget of $10,000.00 for 2003 to be applied in our court evaluation line item, number 6650.01. We have a total budget, between our two professional services line items, court evaluation and health, of $63,500 budgeted for 2003. To date, we have expended $63,675.40 out of these two line items, with probably other bills outstanding, which have not been received yet. We also have a line item budget for interpreter services of $12, 995; we have expended a total of $15,728 to date for interpreters and expect that we will have an additional $2,000 or so added to the expenses outstanding for interpreter services for the remainder of this year. As a matter of policy, we do not use any monies from any of these three professional services line items for any services other than those authorized within the line items; in other words, we do not transfer money out of these line items to use in our operating budget. However, if we have surplus funds in our operating budget, we will transfer funds into those professional services line items in a deficit situation such as we have now. However, it appears that at the present time we will not have enough money in our operating budget to transfer enough funds into the Court Evaluations for Professional Services line items or the Interpreter Services line item to make it through the end of the year. Expenditures in these line items are totally dependent upon the number of cases that we get in and the type of cases we get in; we have absolutely no control over the numbers or types of cases we receive. As you are all aware, our felony caseload has increased substantially this year. In addition to that, we have had a high number of homicide cases and other serious cases, which have been quite expensive to defend. So far in 2003, we have completed: the Bachman case, which was an aggravated murder case; the Naomi Kinney case, which was a very complicated first degree murder case with multiple counts of attempted first degree murder; and the Chartier case, who was charged with first degree murder of his son and was found not guilty by reason of insanity. In addition to those cases, we have the following outstanding murder cases: the Ryan Alexander case, an aggravated murder case scheduled for trial in February, 2004; the Kim Lagerwey case, which is two separate counts of first degree murder, also set for trial in the first part of 2004; the Brunsman case, which is a first degree murder case set for trial in the first quarter of 2004; the Brian Smith homicide by abuse case, also set for trial in the first quarter of 2004; and the Troy Cook vehicular homicide case, also set during the same time period. All of these cases are going to require substantial outlays of professional services funds for forensic evidence evaluation, as well as mental health evaluations. In addition to those outstanding murder cases, we have several other serious cases, which are going to require substantial funds for psychiatric and mental health evaluations. Examples of these are: the Russell Hagen, which is a first degree assault with a deadly weapon case, and in which the defendant has a very long history of mental illness and is going to require independent psychiatric evaluation; a juvenile case of first degree burglary with sexual motivation, in which the juvenile is going to have an independent evaluation, which has already been set up and which we anticipate will cost two or three thousand dollars; and we have a mental commitment case pending in the next two or three weeks in which electric shock treatment is being requested where our client is resisting that treatment. By statute she is entitled to a second evaluation, and again that is an evaluation that is will cost a couple thousand dollars, including testimony at the trial. From the first of September, when we realized we were going to be extremely short in the amount of money we had for these court evaluations, we have tried to delay expenditures of these professional services evaluations until after the first of the year. However, the press of the cases and the fact that the judges are very reluctant for us to further continue these outstanding homicide cases, necessitates us proceeding with some of these evaluations immediately, and not waiting until the first of next year. For that reason, we are requesting that this additional $10,000 be applied to our court evaluations line item. Whatcom County Budget Modification Request Department Planning & Development services Requested by J. E. 'Sam" Ryan The following budget modification is requested: (check one) __._ Budget Transfer" ,,. ✓_ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Descdpfion Amount 830 4345.8310 3,635.73 $3,635.73 Accounts to Increase: -- -_ -- -'__ -- Cost Center Add Number Descnptlon Amount 830 6120 Extra Help 2,761.00 830 6210 Retirement 52.00 830 8230 Soc. Security 211.22 _._ ._.__.._ 830 6245 Medical 500.00 830 6259 Workers Comp 72.80 830 6269 & 6255 Unemployment & Other Health 38.71 ..$3,635.73 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Extenion of Extra Help in Plan Check for December 2003. Authorizations: Department Head - — Date �3 Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xls 2/24/99 EB WHATCOM COUNTY PLANNING & DEVELOPMENT SERVICES 5280 Northwest Drive Bellingham, WA 98226 ,zoom co P �1 �98NINGSpr MEMORANDUM TO: Pete Kremen, Whatcom County Executive FROM: J.E. "Sam" Ryan, C.B.O. Building Services Division THROUGH: Hal Hart, A.I.C.P., Director►�*�' Planning and Development Services DATE: November 10, 2003 RE: Supplemental Budget Extension of Seasonal Plans Examiner Hal H. Hart, A.I.C.P. Director J.E. "Sam" Ryan, C.B.O. Building Services Manager NOV 11, 7003 PETE KREMEN COUNTY EXECUTIVE Attached is a budget supplemental request to increase the Building Services Division Extra Help budget by S5:969-86 for December 2003. 3,b35.73 Background and Purpose Due to the ongoing volume of construction permits this memo is to request support to extend our seasonal plans examiner position from December 2003 to the end of December 2004. The volume of permit activity is already here but anticipating the B.P.Cogen project must also be taken into consideration. A pre - application meeting is scheduled for December 3itl, 2003 with the contractor on this project. An early spring permit submittal is planned and they intend to design as they go through the process. It is critical to keep the seasonal plans examiner in place to maintain acceptable turn around times while the senior plans examiner allocates his time to the B.P. Cogan project. Failure to provide the support would necessitate outside plan review for the B.P. Cogan plant and the subsequent loss of revenue. Although this memo is specifically to affect the 2003 budget we will be submitting a Budget Supplemental Request in January for 2004. - - Funding Source Funding will come from the Permit Fees. Cc: D. Bell, H.R. Encl: H: \BUDGEP2003\830 supplemental Plans Ex 111003 mem.doc Office (360) 676 -6907 County (360) 380 -8110 FAX (360) 738 -2493 Whatcom County Budget Modification Request Department Whatcom County Sheriff, Corrections Division Requested by Wendy Jones, Chief of Corrections, for Bill Elfo, Sherif _. The following budget modification is requested: (check one) ___ Budget Transfer' ✓ Budget Supplemental` Source: (Accounts to transfer FROM or funding source for supplemental) Cast Center Ala Number Descnpfitn Amount 1800 4331.1660 Criminal Alien Assist Prog., 51,517.00 Accounts to Increase: Cost center Ac Number 1800 1850 517.00 Descrown Amont 6320 Office /Operating Expense 13,952.00 6320 Office /operating Expense 37,565.00 $51,517.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This budget supplemental is to authorize the expenditure of money reimbursed to the jail for the housing of offenders who are not citizens of the United States. This reimbursement is part of a program known as the State Criminal Alien Assistance Program (SCAAP) and varies from year to year. The money will be used to cover shortages in the 2003 jail budget for routine expenditures in both the main jail and jail kitchen cost centers. The kitchen monies cover items such as laundry detergent, cleaning supplies, meal trays, etc. No money was allocated in the 2003 budget to covert these routine expenses. The balance of the money will be used to cover unanticipated expenditures made in conjunction with the jail remodel (A secure money drop, temporary booking stations set up during the remodel, supplies and some replacement chairs) _ Authorizations: / f Department Head Date ZZ' ia- Q3 Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or sapibl accounts rest be auff"Und by the Canty Executive. Transfers affecting other objects do not need Executive approval. " Supplemental budget requests, if approved by the Executive MR be forwarded to the Canty Canal for aulhodzation. Budget =XUficaticn.xle 2/29/99 EB WHATCOM COUNTY CAREY JAMES SHERIFF'S OFFICE UNDERSHERIFF CORRECTIONS JEFF PARKS BILL ELFO CHIEF CRIMINAL DEPUTY SHERIFF DUSTIN HURLBUT PUBLIC SAFETY BUILDING CHIEF CIVIL DEPUTY 311 Grand Avenue WENDY JONES Bellingham, WA 98225 -4078 CHIEFOFCORRECTIONS WHATCOM COUNTY SHERIFF'S OFFICE MEMORANDUM DATE: October 21, 2003 TO Pete Kremen, County Executive FROM: Bill Elfo, Sheriff RE: Supplemental Request We have received reimbursement from the Federal Government under the State Criminal Alien Assistance Program, for housing offenders who are not Citizens of the United States. At this time, we are requesting approval for spending authority of these funds for a variety of different items for the Jail and the Jail Kitchen. �" L/ SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAX: (360) 738-2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738-2480 Whatcom County Budget Modification Request Department Parks and Recreation Requested by Michael McFarlane, Director The following budget modification is requested: (check one) -__ Budget Transfer' ✓_. Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description - Amount 6003 4367.1000 Parka & Rec. Foundation 7,879.00 $7,879.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The funds for this supplemental budget request will be coming from the Whatcom Parks and Recreation Foundation to hire a Naturalist at the Tennant Lake Interpretive Center. Authorizations: Department He Date -o3 r Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. " Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modificatlon.xls 2/84/99 EH $7,879.00 Accounts to Increase: Cost center Acct Number Descmuffon Amount _. 6003 6120 Extra Help 7,000.00 6003 6230 Social Security 536.00 6003 _ 6259 Workers' Comp 210.00 6003 - 6269 Unemployment 35.00 6003 6210 Retirement 98.00 $7,879.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The funds for this supplemental budget request will be coming from the Whatcom Parks and Recreation Foundation to hire a Naturalist at the Tennant Lake Interpretive Center. Authorizations: Department He Date -o3 r Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. " Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modificatlon.xls 2/84/99 EH WHATCOM COUNTY m ca PARKS & RECREATION DEPT. 3373 Mt. Baker Hwy. d `: Bellingham, WA 98226 9sM Nrt� MEMORANDUM TO: Pete Kremen, County Executive FROM: Michael McFarlane' -' RE: Supplemental Budget Request Whatcom Parks and Recreation Foundation DATE: November 10, 2003 Michael McFarlane Director NOV 7 t, 2s4 PETE KREMB' COUNTY EXECUT'Vi, • Background and Purpose The Whatcom Parks and Recreation Foundation has agreed to fund a temporary extra help Environmental Education Specialist to assist with programming at the Tennant Lake Interpretive Center. The Foundation talked with the County Executive requesting that the Parks and Recreation Department employ and supervise the extra help position in return for their willingness to fund the position. The Executive agreed to this proposal. • Funding Amount and Source Funding for hiring the extra help Environmental Education Specialist at the Tennant Lake Interpretive Center will come from the Whatcom Parks and Recreation Foundation. Please contact Michael McFarlane at extension 52900, if you have any questions or concerns. Encl. Whatcom County Budget Modification Request Department Parks and Recreation Requested by Michael McFarlane, Direc tor The following budget modification is requested: (check one) __. Budget Transfer' ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Descripton _ Amount 6002 4399.6020 Senior ,Center Strength 7,258.00 Training Classes Accounts to Increase: for this supplemental budget request $9,258.00 --l- - -- Cost Center Acct Number new strength Description Amount Bellingham and 6002 6120 Extra Help 6,530.00 6002 6230 Social Security 499155 6002 6259 Workers' Comp 195.90 6002 _... 6269 Unemployment 32.55 $9,258.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The funds for this supplemental budget request will be generated from the new strength Training Classes started at the Bellingham and Blaine Senior Centers. Authorizations: / ,� / i! Department Head Date 1/-/& ° 3 Executive's Office Date Date Posted - By Transfers offering salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xle 2/29/99 BB WHATCOM COUNTY PARKS & RECREATION DEPT, 3373 Mt. Baker Hwy. Bellingham, WA 98226 TO: FROM: RE: DATE: MEMORANDUM Pete Kremen, County Executive Michael McFarla0 q xe Michael McFarlane Director wi: �_ NOV 1 0 1003 PETE KREMEN COUNTY EXECUTIVE Supplemental Budget Request, Strength Training Classes November 10, 2003 • Background and Purpose The Bellingham and Blaine Senior Centers have recently added Senior Strength Training Classes to their programming. These classes have been very well received and Strength Training Instructors have been hired to teach the classes using extra help dollars. Funding Amount and Source Funding for hiring the extra help Strength Training Instructors will come from the revenue generated by the classes. Please contact Michael McFarlane at extension 52900, if you have any questions or concerns. Encl. WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Treasurer - WCIP Requested By: Karen Thomas The following budget modification is requested: Budget Transfer X Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 3,488 402100.6210 Retirement 402100.4361.1900 Investment Income 61 $ 3,676 ACCOUNTS TO INCREASE: 402100.6110 Wages $ 3,488 402100.6210 Retirement $ 61 402100.6230 Social Security $ 114 402100.6269 Unemployment $ 13 $ 3,676 PURPOSE OF TRANSFER OR SUPPLEMENTAL: Increase budget for effect of wage settlement. Authorized By: Department Head: /�i9o�in .as 1 ,ivr�y ) Date: / Executive's Office: Date: Date Posted: kf- c: /fmSC/forma/bud mod By: WHATCOM COUNTY INVESTMENT POOL Budget as of 86,174 3,488 1,137 10/3112003 Divided by Proiected Wages 75,868 0.846154 89,662 Retirement 1,014 0.846154 1,198 Social Security 5,674 0.846154 6,706 Unemployment 346 0.846154 409 Budget Need 86,174 3,488 1,137 61 6,592 114 396 13 3,676 Whatcom County Budget Modification Request Department Administrative Services (A.S.) Requested by ._Karen Sterling Goens, A.S. Human Resources Manag The following budget modification is requested: (check one) Budget Transfer' _ ✓ . Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Desorption - Amount 507300 4363.1000 Insurance Premium & Recovery 233,000.00 $233_000.00 Accounts to Increase: — -- CostCenter Acct Number Description Amount ® 507300 6630.901 Medical Claims 233,000.00 000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To fund unanticipated workers' compensation costs in 2003 with revenue from insurance recoveries. Authorizations: Department Head Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval Supplemental budget requests, if approved by the Executive will betorwarded to the County Council for authorization. Budget modification.xls 2/24/99 BB WHATCOM COUNTY ADMINISTRATIVE SERVICES DEWEY G. DESLER Director �9ShrN�t�2 2GOr.1 (`p` P .y IJJ�Pda]:L1�UIIL41 HUMAN RESOURCES Whateom County Courthouse 311 Grand Avenue, Suite 707 Bellingham, WA 98225 -4038 KAREN GOENS Manager TO: Dewey G. Desler, Deputy Administrator FROM: Karen Sterling Goens, Human Resources Manager �. DATE: November 10, 2003 SUBJECT: Supplemental Budget Request #12 Workers' Compensation Program I recommend requesting appropriation authority from the County Council to cover unanticipated costs in the self- insured workers' compensation program for 2003. This would represent a change of budget authority within Administrative Services and would not impact the General Fund. We anticipate revenues from insurance recovery and refunds of expenditure in the amount of $233,000 to be available to fund unanticipated costs. If workers' compensation claims costs exceed our current estimates, we anticipate using interfund transfer authority to cover those costs. As you are aware, the County is required by state law to provide a workers' compensation program. Our program is managed on a self- insured basis and is funded through charges to departments based on rates per employee hour worked by job risk group. Rates have remained at the same level for the past several years and, until 2001, were adequate to cover costs. We have experienced a rise in workers' compensation claims costs for the third year in a row. Also during 2003, we experienced unusually higher costs due to the closure of some long- standing claims with permanent partial disability awards ($218,635). Earlier this year, we conducted an analysis of workers' compensation costs by classification code and adjusted rates for 2004 to provide adequate funding in the future for this program.. Although costs are going up, the County continues to be well served by being self- insured for its workers' compensation program. As an example, employers within the State's workers' compensation program experienced a 40% rate increase on average in 2003. Year "Expen,o hdn Gf (50550). Administration Facilities Management Finance/Accounting 2001 $703,635 County Residents 2002 $907,833 29% 2003 $1,019,473 12% 2004 (BUDGETED) $805,653 -21% Please let me know if I can provide any additional information (50550). Administration Facilities Management Finance/Accounting Human Resources Information Services County Residents (360) 676 -6717 (360) 676 -6746 (360) 676 -6734 (360) 676 -6802 (360) 676 -7684 (360) 398 -1310 Fax (360) 676 -6775 Fax (360) 676 -6789 Fax (360) 738 -4553 Fax (360) 738 -2521 Fax (360) 676 -7727 M (360) 738 -4555