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HomeMy WebLinkAboutord2003-047WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2003 -318 CLEARANCES t Date Date Received in Council Office Agenda Date Assigned to: Originator: Executive once 22 pp p \�i� p IS 2 R E C E L SEP 0 2 2003 WHATCOM COUNTY COUNCIL 09109 Intro Division Head: 9123 Finance Committee; Council Dept Head: AS Dept P.aseratar PurchasingBudgea Executive: Pete Bremen f J ]�T SUBJECT: 2003 Supplemental Budget Request JW 10 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( x ) NO SEPA review completed? ( ) Yes ( x ) NO Should Clerk schedule a hearing ? ( ) Yes ( x ) NO Requested Date: SUMMARYSTATEMENT.• Supplemental #9 requests funding from the Emergency Management Fund: (1) To appropriate $1,300 to fund Citizen Corps project from Military Department- FEMAfunding in the Department of Emergency Management. (2) To appropriate $5, 000 to fund CERTprojectfrom Military Depar tment -FEAM funding in the Department of Emergency Management. (3) To appropriate $14,579 tofund Homeland Security l FTEfrom Military Depar /ment- FEMAfunding in the Department ofEmergeney Management; position contingent upon grant funding. 2003 -318 91912003: Introducetl 9123103: Adopted 6 -0, Roy absent, Ord. #2003 -047 Distribution Indicate those who should receive List speck names to the right. Request a copy after Council action. ADS Facilities Management ADSFinance Brad Bennett ADSHuman Resources ADStalo Services Assessor Auditor CooDeraave Eaensian DisMm Can Esectaive Linda Kasper Dewev Desler Health Hearing Examiner Jail Juvenile Parks Planning Prosecutor Public Works Sheriff superior Court Treasurer Ordinance ar Reso[ (thds item): �,2� on Number • �� I I: \But) l SUPPLS \2003_SUPPL\4genda Bill - suppl 9.doc - SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 09/09/03 ORDINANCE NO. 2003 -047 AMENDMENT NO.10 OF THE 2003 BUDGET WHEREAS, the 2003 budget was adopted November 12, 2002; and, WHEREAS, changing circumstances require modifications to the approved 2003 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2003 Whatcom County Budget Ordinance #2002 -370 is hereby amended by adding the following additional amounts to the budgets included therein: Additionally, Exhibit B to the 2003 Budget Ordinance entitled "Authorized Positions" should be amended to include an additional 1 FTE Homeland Security Program Specialist in the Department of Emergency Management; position contingent upon grant funding. ADOPTED this 23 day of September 2003. ATTE Dana Brown- Davis, Council Clerk APPROVED AS TO FORM: ivil Deputy prs ecutof WHATCOM COUNTY COUNCIL WHATCOM COUNTY. WASHINGTON r of the Council ( ) Denied County Executive -O i I: \BUDGET \SUPPLS \2003 SUPPL \Supplemental 49.doc Ex enditures Revenues Net Effect Emergency Management Fund 20 879 2( 0.8791 0 Total Add'I Supplemental 20.879 (20.8791 4 Additionally, Exhibit B to the 2003 Budget Ordinance entitled "Authorized Positions" should be amended to include an additional 1 FTE Homeland Security Program Specialist in the Department of Emergency Management; position contingent upon grant funding. ADOPTED this 23 day of September 2003. ATTE Dana Brown- Davis, Council Clerk APPROVED AS TO FORM: ivil Deputy prs ecutof WHATCOM COUNTY COUNCIL WHATCOM COUNTY. WASHINGTON r of the Council ( ) Denied County Executive -O i I: \BUDGET \SUPPLS \2003 SUPPL \Supplemental 49.doc WHATCOM COUNTY Summary of the 2003 Supplemental Budget Ordinance No. 9 Net Effect to Fund Increased Balance Expenditure (Increased) (Increase) Department/Fund Description Decrease Revenue Decrease Emergency Management Fund To appropriate funds to spend Citizen Corps FEMA - Military Grant fundin . 1,300 1,300 0 To appropriate funds to FEMA - Military Grant spend CERT funding. 5,000 5,000 0 To appropriate funds to hire FEMA- Milita Grant Homeland Security FTE. 14 579 14 579 0 Total Add 'I Supplemental 20.879 Q I:\BUDGET\SUPPLS\2003-SUPPL\Supplementai #9.doc WHATCOM COUNTY SHERIFF'S OFFICE DIVISION OF EMERGENCY MANAGEMENT (p Fo g pg 311 Grand Avenue -Suite B -08 — Yl 'lD i H Bellingham, Washington 98225 AUG 2 0 2003 MEMO PETE KREfviEN COUNTY EXECUTIVE To: Pete Kremen, County Executive ,, QQ Date: June 11, 2003 From: Neil Clement, Deputy Director 4ulU Re: Supplemental We have received a grant from the Washington State Military Department and Federal Emergency Management Agency (FEMA). This grant is for hiring a contractor for research, recruitment and development of the Citizen Corps. The performance period for this grant ends on November 30, 2003. The deliverables involve a significant amount of contractor planning, therefore we are asking that spending authority be considered as quickly as possible. As soon as we receive the contract paperwork we will forward such to you. Phone (360) 676 -6681 Email wcdem @co.whatcom.wa.us Fax (360) 738 -2518 Whatcom County - Budget Modification Request Department Whatcom County Sheriff - Division of Emergency Management Requested by sheriff Bill Elfo The following budget modification is requested: (check one) _ Budget Transfer* ✓ Budget Supplemental ** Source: (Accounts to transfer FROM or funding source for supplemental) cost center Acd Number Desulpflon Amount 16760 4330425 Citizen Corps 1,300.00 Accounts to Increase: Cost Center AM Number Descnp6on 16760 16760.6630 Professional Services $1,300.00 Amount 1,300.00 $1,300.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Contract for research, recruitment and development of the Citizen Corps. Authorizations: / / ✓/ r / : 7 2 Department Head i ✓/! Date Executive's Office Date Date Posted By Budget modification.xls 2/24/99 se Afoneelond Security Region One Council NATION- NOOK SACK TRIBE•SAMISH NATION•SAUK- SUTATTLE TRIBES S W INOMSH TRIBE • TULALIP TRIBES -UPPER SKAGIT TRIBE August 11, 2003 TO: Whatcom County, Department of Emergency Management FROM: Region One, Homeland Security (HLS) Subject: Funds Allocation Attachment (1) allocates Homeland Security Funds under four separate grants. The Emergency Operations Plan grant (E03 -157) has been extended to February 29, 2004 and therefore the deliverable is not due to this office until 1 week prior to the end of the delivemble date. The CERT and CC grants (940 -03) have been requested to be extended to the 2/29/04 date but official word has not yet been received. This deliverable still remains 12/01/03 until further notice. Please note the remaining two grants (exercise grant E03 -319 dated 06/01/03 to 05/30/05) and (Supplemental grant E04 -031 dated 07/28/03 to 03/31/05) are for a two year period and amounts should be split in half for the one yew allotment. Monthly, quarterly or upon completion of deliverables requires the submission of a report of work completed and the amount requested to be submitted to the Region One HLS office no later than the 5ih working day after the end of the period. Please ensure that you use the correct contract number on your monthly reports to ensure proper accounting of the funds. Once your request is approved, a voucher will be submitted to the requesting agency from Snohomish County. A final report of work completed as it relates to deliverables stated on the statements of work is due to the Region One HLS office in Snohomish County 2 weeks prior to the end of the contract period. Copies of completed documents must also be submitted for review and approval by State. Once approved, copies of documents must also be sent to Region One HLS office. Questions may be directed to Nancy Franze at 425423 -7635 KO SnoM1ornC County R gion One, Homeland Security °ept°Ten1 Of 35()99- Iwin sraee riw EvereM WA 9M4 Attachments (1) Phone: 4 254 23 -7635 Fax: 425423 -9152 EmaR: nena @snodemorg FYY 2002 GRANT FUNDS ALLOCATION AGENCY EOP /CEMP CERT CITIZEN CORPS TOTAL Pass Thru Amounts 105,000 33,161 7802 145,963f Snohomish 45000(38000) 13,161 1,302 52,463 - Everett 7000 1,300 8,300 -Arlin ton 1,300 1,300 ESCA 12,000 5,000 1,300 18,300 Skagit 10,000 5,000 15,000 Whatcom 17,000 5,000 1,300 23,300 Island 7,000 5,000 1,300 13,000 San Juan 7,000 7;000 Tribes 7,000 7,000 Total 105,000 1 33,161 7,802 145,963 Attachment 1 8/6/2003 \! {� a § { \ ® � -�� ,/ ; ;■ 22± /2a } )k ® )5 _ (�k)� \ !§! ��) )\ mom `2f� (o w � ° u ) )( w § \, k E 0 ! !\ § § [) [{ / WHATCOM COUNTY SHERIFF'S OFFICE DIVISION OF EMERGENCY MANAGEMENT R E C E 9 V/ E D 311 Grand Avenue -Suite B -08 — Bellingham, Washington 98225 AUG 2 0 2003 MEMO PETE KRENIEN COUNTY EXECUTIVE To: Pete Kremen, County Executive Date: June 11, 2003 From: Neil Clement'/ Re: Supplementalr) We have received a grant from the Washington State Military Department and Federal Emergency Management Agency (FEMA). This grant is for the recruitment of new CERT members and for organizing current members into geographic teams. The performance period for this grant ends on November 30, 2003. We are asking that spending authority be considered as quickly as possible. Phone (360) 676 -6681 Email wcdem @co.whatcom.wa.us Fax (360) 738 -2518 Whatcom County - Budget Modification Request Department Whatcom County Sheriff - Division of Emergency Management Requested by sheriff Bill Elf The following budget modification is requested: (check one) Budget Transfer' .✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cast center Amt Number 3 Desametion Amount 16720 _. 433.10425 FEMA Military 5,000.00 $5,000.00 Accounts to Increase: Cost Center Amt Number Description Amount 16720 6320 Office Supplies 5,000.00 _.._. _. $5,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Recruit CERT members and organize current members into geographic teams Authorizations: Department Head Date Executive's ON ce Dale Date Posted By ' Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xls 2/24/99 EB Homeland Security Region One Council LUMMI NATION •NOOKSACK TRIBE• SAM[SH NAT W N• SAUK- SUTATTLE TRIBE• STILLAGUAMISH TRIBE S W INOMISH TRIBE•TULALIP TRIBES • UPPER SKAGIT TRIBE August 11, 2003 TO: Whatcom County, Department of Emergency Management FROM: Region One, Homeland Security (HLS) Subject: Funds Allocation Attachment (1) allocates Homeland Security Funds under four separate grants. The Emergency Operations Plan grant (EO3 -157) has been extended to February 29, 2004 and therefore the deliverable is not due to this office until 1 week prior to the end of the deliverable date. The CERT and CC grants (940 -03) have been requested to be extended to the 2/29/04 date but official word has not yet been received. This deliverable still remains 12/01 /03 until further notice. Please note the remaining two grants (exercise grant E03 -319 dated 06/01/03 to 05/30/05) and (Supplemental grant E04 -031 dated 07/28/03 to 03/31/05) are for a two year period and amounts should be split in half for the one year allotment. Monthly, quarterly or upon completion of deliverables requires the submission of a report of work completed and the amount requested to be submitted to the Region One HLS office no later than the 5ih working day after the end of the period. Please ensure that you use the correct contract number on your monthly reports to ensure proper accounting of the funds. Once your request is approved, a voucher will be submitted to the requesting agency from Snohomish County. A final report of work completed as it relates to deliverables stated on the statements of work is due to the Region One HLS office in Snohomish County 2 weeks prior to the end of the contract period. Copies of completed documents must also be submitted for review and approval by State. Once approved, copies of documents must also be sent to Region One HLS office. Questions may be directed to Nancy Franze at 425 -423 -7635. n snonoml min R gion One, Homeland Security Depaf01e °`O` 350 WM Str aSW E.e R, WA 98204 Attachments (1) Phone: 425423 -0635 Fax 42542 }9152 EmM. rserra @5nndem WE FYY 2002 GRANT FUNDS ALLOCATION AGENCY EOPICEMP CERT CITIZEN CORPS TOTAL Pass Thru Amounts 105,000 33,161 7802 145,963` Snohomish 4500038000 13,161 1,302 62,463 - Everett 7000 1,300 8,300 -Arlin ton 1,300 _.1,300' ESCA 1 12,000 1 5,000 1 1,300 1 16,300 Skagit 10,000 5,000 15,000' Whatcom 17,000 5,000 1,300 23,300 Island - 7,000 5,000 1,300 13,000 San Juan 7,000 7,000 Tribes 7,000 ..,71000 Total 105,000 33,161 7,802 1 145;963 Attachment 1 8/6/2003 CERT Grant (FY 2002) Detailed Anticipated Expense Budget REVENUE from Grant $5,000.00 EXPENSES Goods and Services (Contract with provider(s) to conduct outreach and organize CERT members as an emergency management resource /volunteer pool) $800.00 Supplies and Training Materials (Classroom supplies, storage containers, recruitment aids, etc. $1,241.00 Mail and Postage $359.00 Printing and Reproduction (Advertising and recruitment materials) $2,600.00 $5,000.00 $5,000.00 10% of the total award amount may be shifted between approved budget object codes Invoice cannot exceed amount of contract award Performance period ends December 1, 2003 $ a § r2; \ \ \ \ 0 c! ©� ®w ;! 02 ! \);!� « _ \! � )\ WHATCOM COUNTY SHERIFF'S OFFICE DIVISION 0F�nd Avenue - Basement — ENT 3 RE CE I V E ID Bellingham, Washington 98225 NEIL CLEMENT, C.E.M. AUG 2 0 2003 Deputy Director PETE KREMEN MEMO COUNTY EXECUTIVE To: Executive Pete ICremen Date: August 11, 2003 From: Neil Clement Re: Supplemental Budget Request The new emphasis on homeland security has resulted in a significant increase in the workload of the Division of Emergency Management. This workload consists of implementing federal and state homeland security strategies, conducting local capability assessments, administering the first responder equipment program, developing terrorism response plans, exercising those plans, and participating in committees and councils that didn't exist until just recently. Part of the national strategy has been to increase the capability and capacity of key response elements. In particular there has been a strong emphasis on law enforcement, our hazardous materials response teams, local health districts and the overall hospital system. Emergency Management is the common coordinating element in all of these programs. Recognizing the need to increase the capacity of local emergency management, the state Committee on Terrorism and the Regional Homeland Security Council recommended the awarding of funds to allow each county to hire emergency management staff to assist the homeland security effort. The Region One Homeland Security Council has awarded $120,000 to the Whatcom County Division of Emergency Management to provide additional staffing, effective immediately and continuing to April 2005. The Whatcom County Emergency Management Council has included this FTE in the 2004 DEM budget adopted August 7". The position would use the same job description as our present Program Specialists allowing the greatest level of flexibility and cross training. This supplemental budget request would allow the hiring of the FTE in October 2003. It would also allow the rental of a vehicle for the new person. Funding from the U.S. Department of Homeland Security via the Regional Homeland Security Council would completely cover all costs of this position. No local funding or match is required. The position will terminate at the conclusion of grant funding. Phone (360) 676 -6681 Email wcdem @co.whatcom.wa.us Fax (360) 738 -2518 Homeland Security Region One Council LUMMI NATION •NOOKSACK TRIBE • UMbH NATION.AUK- SUTATTLE TRIBE-STILLAGUAMISH TRIBE SWINO MISH TRW E•TULAUP TRRl UPPER SKAGIT TRIBE August 11, 2003 TO: Whatcom County, Department of Emergency Management FROM: Region One, Homeland Security (HLS) Subject: Funds Allocation Attachment (1) allocates Homeland Security Funds under four separate grants. The Emergency Operations Plan grant (E03 -157) has been extended to February 29, 2004 and therefore the deliverable is not due to this office until 1 week prior to the end of the deliverable date. The CERT and CC grants (940 -03) have been requested to be extended to the 2/29/04 date but official word has not yet been received. This deliverable still remains 12/01/03 until further notice. Please note the remaining two grants (exercise grant E03 -319 dated 06 /01/03 to 05/30/05) and (Supplemental grant E04 -031 dated 07/28/03 to 03/31/05) are for a two year period and amounts should be split in half for the one year allotment. Monthly, quarterly or upon completion of deliverables requires the submission of a report of work completed and the amount requested to be submitted to the Region One HLS office no later than the 5" working day after the end of the period. Please ensure that you use the correct contract number on your monthly reports to ensure proper accounting of the funds. Once your request is approved, a voucher will be submitted to the requesting agency from Snohomish County. A final report of work completed as it relates to deliverables stated on the statements of work is due to the Region One HLS office in Snohomish County 2 weeks prior to the end of the contract period. Copies of completed documents must also be submitted for review and approval by State. Once approved, copies of documents must also be sent to Region One HLS office. Questions may be directed to Nancy Franze at 425 -423 -7635. H srwnamlm CoUrey R gion One, Homeland Security OeRamnenl m 3sw-1i 0m Sv O SW Everett, WA SEAR Attachments (1) Pnone.4 254 23 -76 3 5 Fax 42542&9152 Email: !sort& @sOodem Ol9 Whatcom County Budget Modification Request Department Whatcom County Sheriff - Division of Emergency Management Requested by sheriff Bill Elfo The following budget modification is requested: (check one) — Budget Transfer* _ ✓__ Budget Supplemental* Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Accr Number 3 Description Amount 16735 433,(.0181 Reg.l Homeland Sec. Council 14,579.00 Authorizations: 725�` Department Head Date Executive's Office Date Posted By ME Budget modification.xls 2/24/99 EB V"` • $14,579.00 Accounts to Increase: - Cost Center Amt Number Descipbion Amount 16735 6110 Salary- 10/1 -12/31 9,192.00 16735 6210 Retirement 121.00 16735 6230 Social security 703.00 16735 6245 Medical 1,500.00 16735 6255 Dental /Vision /Life /EAP 292.00 16735 6259 Workers Comp 225.00 $12,033.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Page 1 of 2 - see page 2 for purpose of supplemental Authorizations: 725�` Department Head Date Executive's Office Date Posted By ME Budget modification.xls 2/24/99 EB V"` Whatcom County Budget Modification Request Department Whatcom County Sheriff- Division of Emergency Management Requested by _Sheriff Bill Elfo The following budget modification is requested: (check one) —_ Budget Transfer" ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cast Center Acct Number Description Amount - �.36235 4414 0191 R,g 3 a ... 3 d sag C 2,546.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Page 2 of 2 - Whatcom County Division of Emergency Management has been awarded $120,000 from the Region One Homeland Security Council to provide additional staffing for the period of August 1, 2003 to April, 2005. This FTE position will assist in the homeland security effort. Of the original $120,000 grant, the remainder 1$105,421) will be used to fund this FTE position to April, 2005. Authorizations: Department Head �� Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits; or capRal acco6nt; must authorized bYlhe County Executi. Transfers affecting otheropjects do not ne 8iLxecuhve appro . Supplemental budget reqdests, if approveNy' the Executive Ahe fonvagiad to the County Coun cil ior. atliorealon, Budget mcdification.xls 2/24/99 E6 $14,579.00 Accounts to Increase: Cost Center Acct Number Desorption Amount 16735 6269 Unemployment 46.00 16735 6630 Professional Services 1,000.00 16735 6869.501 ERR Vehicle Rental 11500.00 2,546.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Page 2 of 2 - Whatcom County Division of Emergency Management has been awarded $120,000 from the Region One Homeland Security Council to provide additional staffing for the period of August 1, 2003 to April, 2005. This FTE position will assist in the homeland security effort. Of the original $120,000 grant, the remainder 1$105,421) will be used to fund this FTE position to April, 2005. Authorizations: Department Head �� Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits; or capRal acco6nt; must authorized bYlhe County Executi. Transfers affecting otheropjects do not ne 8iLxecuhve appro . Supplemental budget reqdests, if approveNy' the Executive Ahe fonvagiad to the County Coun cil ior. atliorealon, Budget mcdification.xls 2/24/99 E6 2003 FTE Supplemental Budget 6210 'Polygraph, physical, psycological N a c w C m J m 2 m C r O U E 0 O A L N N CD o o m m a LO N m i9 H f 9 O O O O N 0000p °o p GOO °o�roop °o °o o m°o oN c>op on�no m o0 oMCrir OOo win Pr trN N �Vvmf9�ON N N m N U N v m C w C W C« Z N Z N m 'C i' m o m ^Z m N m m w cm m LL N N m O m C m C W C O mat- m m ma m W v m 0 m o O U S '� o U UO N O o � ` v N m m m op m m Q m O m O O O N N O O O r C Y m O N C O Y } X Y Ez w m `m � m � r w V �O (7 th th O O (h 0 M O p yO O O U c a a _U 150 ww fffl m O O LL X LL] F N N N W