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Home My WebLink Aboutord2003-045WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2003 -287 CLEARANCES nida Date Date Received in Council Office A ends Dave Assi ned to: Onginator: 74)1t1j) q / 3 n �p W EC E V E JUL 2 9 2003 S WHATCOM COUN COUNCIL 08105103 Intro Finance l Council— Division Head: Dept Head: Prosecutor Purchasing/Budget p� a vD ��1q Executive: 7a SUBJECT: 2003 Supplemental Budget Request #9 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( ) NO SEPA review completed? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) Yes ( ) NO Re uested Date: SUMMARY STATEMENT: Supplemental #9 requests funding from General Fund. (1) To appropriate $16,437 to spend Washington Traffic Safety Commission funding on a project coordinator. From Emergency Management Fund: (2) To appropriate $7,668 to spend Washington State Military Department funding on equipment, training, publications, and supplies. Distribution Request Indicate those who should receive a copy after Council action. List specific names to the fight. ADS Facilities Management ADS Finance Brad Bennett ADS Human Resources ADS Info Services Assessor Auditor Cooperative Extension District Court Executive Linda Kasper DeweV Desler Health Hearing Examiner Jell r�l 1&6 +u • ^ I^kl TA W=Al. 2003 -287 8/512003'. Introduced 9/912003'. Adopted 7 -0, Ord. #2003-045 Related County Contract #: Juvenile Parks Planning Prosecutor Public Works Sheriff Superior Court Treasurer Other Related File Numbers: Ordinance or Res o /yid Number (this item): SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 08/05/03 ORDINANCE NO. 2003 -045 AMENDMENT NO. 9 OF THE 2003 BUDGET WHEREAS, the 2003 budget was adopted November 12, 2002; and, WHEREAS, changing circumstances require modifications to the approved 2003 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2003 Whatcom County Budget Ordinance #2002 -370 is hereby amended by adding the following additional amounts to the budgets included therein: ADOPTED this 9 day of September , 2003. Dana Brown - Davis, Council Clerk APPROVED AS TO FORM: Civil Deputy Prosecutor I =UNCUSupplementals\2003 Supplementals \Supp2003 9.doc WHATCOM COUNTY COUNCIL WHAA'COM COUNTY, WASHINGTON Dan 3kShane, Chair of the Council �pprov d / ( ) Denied Date: / Y 024l Expenditures Revenues Net Effect General Fund 16,437 (16,437) 0 Emer ncy Management Fund 7,868 (7,868) 0 Total Add'I Supplemental 4 ADOPTED this 9 day of September , 2003. Dana Brown - Davis, Council Clerk APPROVED AS TO FORM: Civil Deputy Prosecutor I =UNCUSupplementals\2003 Supplementals \Supp2003 9.doc WHATCOM COUNTY COUNCIL WHAA'COM COUNTY, WASHINGTON Dan 3kShane, Chair of the Council �pprov d / ( ) Denied Date: / Y 024l WHATCOM COUNTY Summary of the 2003 Supplemental Budget Ordinance No. 9 Expenditures Revenues Net Effect General Fund Sheriff (To appropriate funds to spend grant funding from Washington Traffic Safety Commission 16,437 (16,437) 0 Total General Fund 16,437 (16,437) 0 Emergency Management Fund Sheriff — Emerg Mgmt(To appropriate funds to spend grant funding from Washington State Military Dept.) 7,868 (7,868) 0 Total Emerg Mgmt 7,868 (7,868) 0 Total Add'I Supplemental 24JUI 24,M 4. WHATCOM COUNTY SHERIFF'S OFFICE BILL ELFO SHERIFF PUBLIC SAFETY BUILDING 311 Grand Avenue Bellingham, WA 98225 -4078 MEMORANDUM TO: Whatcom County Executive Pete Kremen FROM: Sheriff Bill Elfo DATE: July 18, 2003 SUBJECT: SUPPLEMENTAL BUDGET CAREYJAMES UNDERSHERIFF JEFFPARxS CHIEFCRIMINAL DEPUTY DUSTIN HURLBUT CHIEFCIVIL DEPUTY WENDYJONES CHIEF OF CORRECTIONS RECEIVED JUL 2 1 1003 PETE KREMEN COUNTY EXECUTIVE We have received a reimbursable grant from the Washington Traffic Safety Commission of a project titled Whatcom County DUIrFraffic Safety Task Force. This agreement is from July 2, 2003 through June 30, 2005. This grant is a continuation of one that the Wbatcum County Health Department had, which ended June 30, 2003, and has been transferred to the Sherllr s Office. The individual who was hired by the Health Department to be the project coordinator of the grant will continue on under the supervision of the Sheriff s Office. SHERIFF CORRECTIONS (360) 676 -6650 (360) 3845360 FAX: (360) 738-2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738 -2480 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Sheriff Bill Elfo The following budget modification is requested: Budget Transfer ' XX Budget Supplemental •' SOURCE: (Accounts to transfer from or funding source for supplemental) 2932.4334.0350 Traffic Safety $16,437.00 ACCOUNTS TO INCREASE 2932.6120 Extra Help $ 15,108.00 2932.6230 Social Security $ 1,155.00 2932.6259 Workers Compensation $ 94.00 2932.6269 Unemployment $ 80.00 TOTAL $ 16,437.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL• The Whatcom County Sheriffs Office has received a reimburseable grant from the Washington Traffic Safety Commission. At this time, we are asking for spending authority. Authorized By: Department Head: Executive's Office: Date Posted: (Nm-� Date 749 ° � Date: By: Transfers affecting salaries and benefits or capital accounns must be authorized by the county Executive. Transfers affecting obey objects do not need Executive once appmval. " supplemental requests, M approved by the Executive, will be forwarded to be County Coundl for Authorization. kfc1rmsdfoons1bud mod INTERAGENCY AGREEMENT BETWEEN WHATCOM COUNTY SHERIFF'S OFFICE I WASHINGTON TRAFFIC SAFETY COMMISSION THIS AGREEMENT, pursuant to Chapter 39.34 RC W is made and entered into by and between Wbatcom County SherifPs Office, hereinafter referred to as "WCSO" and the Washington Traffic Safety Commission, hereinafter referred to as "WTSC ". IT IS THE PURPOSE OF THIS AGREEMENT to assist WTSC in a project titled Wbatcom County DUVFraffic Safety Task Force. IT IS, THEREFORE, MUTUALLY AGREED TIIAT STATEMENT OF WORK WCSO shall do all things and conduct all activities as described in the Project Agreement attached hereto a incorporated herein. PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance of this agreement shall commence on July 1, 2003, and be completed on June 30, 2005, unless terminated sooner as provided herein. PAYMENT Compensation for the work provided in accordance with this Agreement has been established under the terms of RC 39.34.130. The parties have determined that the cost of accomplishing the work herein will not exceed $65,750.1 Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree a higher amount. Compensation for service(s) shall be based on the following rates or in accordance with the followi terms or as set forth in accordance with the budget attached to the Project Agreement, which is attached hereto a incorporated herein. BILLING PROCEDURE WTSC will reimburse WCSO upon receipt of a properly executed State Invoice Voucher and supporti documentation. Invoices specifying the work done and the charges for such work shall be furnished to WTSC at l end of each month unless both parties agree to an alternate schedule. Claims for payment submitted by WCSO WTSC for costs due and payable under this agreement that were incurred prior to the expiration date of the contra shall be paid by WTSC if received by WTSC within 30 days after the expiration date of this Agreement. KECORUS MA1NfA1NENCE r WCSO and WTSC shall each maintain books, records, documents and other evidence which sufficiently and prope reflect all direct and indirect costs expended by either party in the performance of the services described herein. Thi records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized either party, the Office of the State Auditor and federal officials so authorized by law. All books, records, docume . and other material relevant to this Agreement will be retained for six years after expiration and the Office of the St Auditor, federal auditors and any other person duly authorized by the parties shall have full access and the right examine any of these materials during this period. Records and other documents, in any medium, famished by one party to this Agreement to the other party, will rem, the property of the famishing party, unless otherwise agreed. The receiving party will not disclose or make availa this material to any third parties without first giving notice to the famishing party and giving it a reasona opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that reco and documents provided by the other party are not erroneously disclosed to third parties. RIGHTS IN DATA Unless otherwise provided, data that originates from this Agreement shall be "works for hire" as defined by the L Copyright Act of 1976 and shall be owned by the State of Washington. Data shall include, but not be limited to, repo documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sot reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other part AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless tl are in writing and signed by personnel authorized to bind each of the parties. TERMINATION Either party may terminate this Agreement upon 30 days' prior written notification to the other party. If this Agreemen so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms Us Agreement prior to the effective date of termination, TERMINATION FOR CAUSE If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, o either party violates any.of these terms and conditions, the aggrieved party will give the other party written notice such failure or violation. The responsible party will be given the opportunity to correct the violation or failure wit 15 working days. If failure or violation is not connected, this Agreement may be terminated immediately by writ notice of the aggrieved party to the other. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following in= Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall joit appoint an additional member to the Dispute Bond. The Dispute Bond shall review the facts, agreement terms appncame statutes and rules and make a deteruunation of the dispute. The determination of the Dispute Board shal fma} and binding on the parties hereto. As an alternative to this process, either of the parties may request inlerventior the Govemor, as provided by RCW 43.17.330, in which event the Govemoes process will control. GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and applicable federal laws.. The provisions of this Agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. Statement of work; and - c. Any other provisions of the agreement, including materials incorporated by reference. ASSIGNMENT The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by eil party in whole or in pmt, without the express prior written consent of the other party, which consent shall not unreasonably withheld. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exer of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such i writing signed by an authorized representative of the party and attached to the original agreement. If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, s invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provisim such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to end the provisions of this Agreement me declared to be severable. In the performance of this Agreement, WCSO shall comply with the provisions of Title VI of the Civil Rights Ac 1964 (42 USC 200d), Section 504 of the Rehabilitation Act of 1973 (29 USC 794) and Chapter 49.60 RCW, as nov hereafter amended. WCSO shall not discriminate on the grounds of race, color, national origin, sex, religior4 mm status, age, creed, Vietnam-era and disabled veterans status or the presence of any sensory, mental or physical handi in: a. Any terms or conditions of employment to include taking affirmative action necessary to accomplish objectives of this part; and b. Denying any individual the opportunity to participate in any program provided by this agreement thro provision of services, or otherwise afforded others. In the event of WCSO noncompliance or refusal to comply with the above provisions, this agreement may rescinded, canceled or terminated in whole or part. WCSO shall, however, be given a reasonable time in which to c this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth herein. INDENJIFICATION Each party shall defend, protect and hold harmless the other party from and against all claims, suits and/or other acti arising from any negligent or intentional act or omission of that party's employees, agents and/or authori subcontractor (s) while performing this contract. SAVINGS In the event funding from state, federal or other sources is withdrawn, reduced or limited in any way after the effect date of this contract and prior to normal completion, WTSC may terminate this contract under the "Terminati4 clause, subject to renegotiations under those new funding limitations and conditions. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hemtr CONTRACT MANAGEMENT The program manager for each of the parties shall be responsible for and shall be the contact person for all communicati and billings regarding the performance of this Agreement. The Program Manager for WTSC is: Gina Beretta PO Box 40944, Olympia, WA 98504 -0944 360- 7534175, FAX 360 -586 -6489 E -mail: gberettaQwtsc.wa.gov The Project Director for WCSO is: Sergeant Steve Gatterman Whatcom County Sheriff's Office 311 Grand Avenue - Bellingham, WA 98225 360- 676 -6650 E -mail: sgatterm@co.whatcom.wa.us IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. Whatcom County Sheriffs Office vV� (Date) APPROVED AS TO FORM: OFFICE OF THE ATTORNEY GENERAL Washington Traffic - Safety Commission Ct� (Date) Washington Stale Traffic Safety Commission 1000 South Cherry Street PO Box 40944 Olympia, Washington 98504 -0944 Phone (360) 753-6197 Fax (360) 586 -6489 RECEIVED www.wa.gov /wise JUN 0 9 2003 Section 1 Authorization Traffic Safety Project Title: Whatcom County Traffic Safely Team Type of Application: Initial (X Revision: WTSC Tracking Number. WTSC use only Ownershlp of facilities or equipment, acquired through this funding, shall be vested with the applicant agency, not the state Washington. However, facilities or equipment acquired through this agreement shall be utilized and retained in highway saf operat ons during the useful existence of such equipment or facilities. Costs incurred for maintenance, repairs or support of su equipment or facilities shall be bome by the applicant agency. Further, it is understood and agreed that the activity covered by it project as more particularly described in sections 2 and 3 attached thereto and made a part hereof, Is undertaken under authority Title 23, United States Code and is subject to the administrative regulations established by federal guidelines and the Washing) State Traffic Safety Commission. Applicant Agency /Organization: Whatcom County Sheriffs Office Project Director Information: Name: Steve Oattennan Address Whatcom County Sheriffs Office Title Sergeant Address 311 Grand Ave. Signature City, State, Zip Bellingham WA 98225 &=I[Addmss:sgaftermn@co.whatcomwl.us Area Code 360 Phone 676 -6650 Applicant Agency Authorizing Official (person with contracting authority) if different from above: Organzation Whatcom County Sheriff's Qffice Name Bill Ella Title Sheriff Address Same Signature City, State, Zip Bellingham WA 98225 Arm Code 360 Phone 676-6650 WTSC Use Only: WTSC Program Manager Cv Im+ Be 1 c;4A- PiannedProjectDuration: From: - AIX1266- To:_'SuoiE3612005 Approved by: Name: �. /h L L d-ll ) Project Number: 0S5T— I S Thle: sB' �or. WTSC X7 Funds (oblig2ted)5 to S 1-7!S70 Signature Date: Certifications and Assurances It is hereby understootl that this application and attachments hereto, when approved and signed by an concerned parties, as indicated shall constitut agreement by and between the applicant organization to perform In accordance with the tens of this application and attachments, taken as a While. agreement is based on guoelines round! m the Gammon Rule, OMB CiraWr A -102, In order to candardize aM $hnplify federal grants. The signature below r authorized representative of Me applicant agency certifies and assures that all the following conditions will be met 1) Reports -The Contractor shall submit quarterly reports, a final report at end of prolect, and submit model reports as outlined Pr A, Billing and Report Requirements. Project Agreement Allen 2) CoovMh1% Publications and Patents - Where activities supported by this project produce orgiral copyright material, the Contractor may copyright such Me WTSC reserves nonexclusive and irrevocable license to reproduce, publish, and use such materials and o authorize others b do so. The Contr: may publish, at Its own expense, Me results of project activities without prior review by the WTSC providetl that any publications wen, visual, or so contain acknowledgment of Me National Highway Tmfic Solely Administration (NHTSA) and She WTSC support. Any discovery or invention derived Work performed under this project shall be referred to Me WTSC, who will determine through NHTSA whether or not patent protections will be sought, any rights will be administered, awl other action required b peod Me public interest 3) Termination - This p pied agreement may be terminated or fund payments discontinued or reduced by WTSC at any time upon written notice to Contractor due b non- availmili y of funds, failure of Me Contracts to accomplish any of the terns harm. or from any change In the scope a timing o! Project. 4) Fiscal Records - Complete and detailed accounting records will be maintained by Me Contractor d all costs Incurred! on Mu project, Including document of all purdhesea of supplies, equipment, awl services; travel smarees; Payrolls; awl time records of any person employed pad -time on this projed. Fed state, of WTSC auditors shall have access to any records M the Contractor. These records shall be retained tar Mum years after the final audit Is ampl, awl all questions resolvad. 5) Funding - The Connector will utilize funds provided therein to supplement and not to supplant state awl bca Ounce otherwise available for these purpo Funds; are to be expended only for purposes and activities approved herein. Reimbursement will be made periodically by WTSC fa Its share baser approved msl reports. The Contractor will emend from nonfederal sources Me required matching amounts, which shall be expelled mit la dim than 30 < follgwlrg the cornpkfion of Me projects. 6) Cost Pnrhdrles awl Grant Ma emen r _ The albwability of oasis incurred and Me management of this project shall be dahumned In accordance With OMce M Management awl Budget (OMB) Circular AA7 and 4931R, Part 18 for sob awl bpi agenees, OMB Circulars A -21 awl A -110 for educati, Iristifutions, awl OMB Ciratlar A -122 or nonprofit entities. 7) Obibatim Funds - Federal funds may not be obligated prior o Me eftedh a date or subsequent to the fornication date of this project period. Obligati Outstanding a$ the termination date shall be liquidated within 30 days. 8) Chance s -The Contractor must obtain prior written approval from the WTSC for maim project charges, Induction: changes of substance In project objecti evaluation, activities, Me project manager, key personnel, or project budget 9) Income - Income pmed by the CenbradW With respect to Me induct of Me project (sale of publications, registration fees, service charges, etc.) mus accounted far awl Wimme applied b project purposes or in reduction of project costs. 10) Purchases - Purchase M equlimend a seMOns must amply with state m bpi regulations. After Me end Made project period, equipment will continue k utilized for highway safety Purposes or will not be disposed M without Written approval M the WTSC. The Contracts shelf make awl maintan an Inventor equipment to include descriptions, serial numbers, options, costs or other Identifying information, and submit a copy to the WTSC. 11). Third P riv P rid ts - his contract or agreement may be entered into by Me Contractor related to this project which are nth income rated herein approved in advance by the WTSC. Shall be menfilm Mat he Me Contactor win retain Wtimate cmW aMlsamm dmity fa Me project. WTSC steal. Provided with a copy of all such contracts awl agreements entered into by Contractors. Any contract a agreement must allow for Me greatest cramped practical and evidence M such cornpedtion a justification for a negotiated contract a agreement pmvMed b Me WTSC. 12) 1 N- Oxhhetl 8 W m-Owned Business E oral - The contactor Wig uti0ze minoriyomhed and wphhenpwhad busosss enterprises, 0 ovens Mach are certified by me offip M Minority and Warren's Business Enterprises under Me state M Washkhgton Clarification program. The WTSC esmstsl Beads of Me dollar vane M all contracts avrarde0 by Me Agency. The percent of 10.1 be awarded b mk!aitymwlm businesses and 4:096 be awarder Mmenrnmed businesses. The auMOriy for this requirement is RCW 39.19 es seq. awl mles Promulgaled Mareurtler. (Federal Funds only.) 13) Amencans with Dlsabgities Ad- In the performance of this agreement, the Contractor shall comply with the xxorisone M Title VI M Civil Rights Ad of 1! 42 USC 2004, Section 504 of Me Rehabilitation Ad of 1973 29 USC 794 Chapter 49.60 RCN, and Title I M the Americans with Disabilities Ad 42 USC 12 12117 as now a hereafter amended. The Conbaclor shall not discriminate on Me grounds M rap, cola, nafimal origin, sex, religion, modal daWS, a creed. Vietam -Era awl Disabled Valorem status, a Me presence M any semory, mental, or physical handicap in any terms awl wMitions M empooym b include taking alfimative action necessary to accomplish the objectives of this part awl denying an Individual ere oppatrnity b participle In any pregr provided by this agreement through the provisions of services. or otherwise afforded others. 14) Pdtical Activities - No fUMC, materials, equipment a services provided herein shall be used or any partisan political activity a to Nader Me dertlor defeat of any candidate for Public office or W pay any person b Influence or attempt b liflu m an officer OF employee of ingress, or an employee c member of ingress, an officer or employee M congress in connection wind Me awarding of any lederal loan or this entering l M any cooperal agreements. 15) Sin le Audi f - Sate and oca govemments dual receive federal assistance are subject to the audit requirements of the Office of Management and Bud (OMB) Circular A -128. An Instiotion M Ngher education or a nonprofit entity must comply MM audit requirements in OMB Cncuar A -133. M indepeM _ audit of Me Mandl operations, including compliance with provisions of federal law and regulations M all funds emended, must be aranged for by anirackm A copy Mthe completed audit must be submitted b the WTSC. 16) Seat Belt Pol'w- No funds, materials, property, or services will be provided bony Pdigpl subdiNSIM Mat does not have a concurrent and actively enforr Policy requiring Me use M seat belts. 17) Drug Free WMmla - In aaadance with the Anti-Drug Ad M 1988 41 USC 702 -707 awl Dmg -Free Workplace, 42 USC 12644, Me WTSC has responsibility o ensure Mat unlawful manufacture, distribution, dispensing, possession or use of a embroiled substance by any employees, grantees, arc sub-grantee of %e Agency and/or any such activity Is prohibllm In the workplace. 18) comment and S - The applicant agency codifies, by submission of this proposal, that neither It or its prindpals is presently debarm. suspend proposed for debarment. deeared Ineligible, m volummly excluded dfrom /paa /NClpatior in this transaction by any Federal department or agency. Applicant Agency Authorized Signature / G✓" L Date g — Section 2 Description of Activity Problem Identification: The Drinking -driver- involved Traffic Death rate in Whatcom County has increased from 58 % in 1999 to 62 % in 2000. Despite no change in the number of Drinking - driver - involved deaths (totaling 8), Whatcom County has experienced a increase in the total number of traffic deaths, totaling 19 in 2001 compared to 13 in 2000. Of those killed in motor vehicle collisions during 2001, 62 %were not wearing their seathelt. Impaired driving and seatbelt use continues to be a primary problem in our community. Youthful and young adult drivers continue to mark a major area of concern in Whatcom County. Between 1993 -1998 in Whatcom County, the 21 -30 year old age group had the highest number of all traffic deaths (33 total), and the highest number of drinking -driver involved traffic deaths (25 total). The 15-20 year old age group follows young adults with 23 traffic deaths and 12 drinking -driver - involved traffic deaths. State level data indicates that these age groups have a low safety restraint use by passenger vehicle drivers injured or killed in 2001 fatal crashes, totaling 45.1 % for 21 -30 year olds and 52.4 % for 1520 year olds. II. Protect Goals: This project reflects Washington State traffic safety goals and priority areas. Through the implementation of this project's activities, our objectives are to 1) increase community awareness about the consequences of impaired driving, speeding, and reckless driving; and 2) promote the importance of seal belt and car seat usage. Through these objectives, we hope to accomplish our mission of reducing the number of preventable traffic injuries and deaths that occur in Whatcom County. In collaboration with other law enforcements agencies, public schools, youth organizations, other traffic safety related coalitions and local organizations; the Whatoom County Sheriffs Office will implement and execute the following traffic safety activities in each program area. While each of our activities is outlined with specific goals and objectives, the majority of our activities are designed to address multiple areas of concern simultaneously. The project and activities will be evaluated by documenting progress toward the goals and objectives on a quarterly basis. III. Protect Activities and Tasks: The Whatcom County Sheriffs Office will develop and implement a varied and proactive program to respond to identified areas. A. DUI Fatal Collision: Goal Increase community awareness about the consequences of impaired driving and reduce the number of alcohol- involved collisions. Obiective: Reduce fatal collisions by 5% each year. 2001 collisions: 42% Projected 2004: 37 %, 2005:32% Activities: 1. Conduct and promote ten (10) DUI and other traffic safety emphasis Patrols throughout this funding period. The patrols will focus on impaired driving, occupant safety, pedestrian /school safety zones and speeding. Evaluation: We will record the number of citations issued for each patrol. Partner with Whatcom County Health Department to provide one Victim Impact Panel to 60 DUI offenders per month. Evaluafion: Each individual attending a panel is required to complete an evaluation form. In addition, recidivism rates will be monitored Research a Corridor Project on SR 542. Evaluation: We will gather data and solicit input through a series of research meetings with affected agencies. B. Capacity Building of Whatcom County Traffic Safety Program Goal: To enhance and build more community capacity for traffic safety program activities. Oblective: To educate the community on the services and programs available and to increase collaboration and program effectiveness. Activities: 1. Establish Whatcom County Traffic Safety Advisory Board. Soliciting representation from all local cities, District Court, other law enforcement agencies, Tribal representatives, safety coalitions and community organizations. Evaluation: We will monitor the number of new community partners and their level of participation with the Advisory Board. 2. Create and distribute a monthly newsletter via email to community partners. Evaluation: We will tabulate the number of recipients of the newsletter. 3. Create -a new Whatcom County Traffic Safety Team Web Page that provides traffic safety and injury prevention information, traffic safety resources, and information about county activities. Evaluation: We will monitor the number of individuals viewing this site. We will also review the feedback we receive regarding this site via e-mail. 4. Develop the 'Target Zero' campaign that integrates the goals of the What= County Traffic Safety Advisory Board. Evaluation: We will monitor the input from the Advisory Board. C. Community Education: Goal: Increase community awareness about the dangers of alcohol impaired driving and other related traffic safety issues. Oblective: Provide educational opportunities to Whatcom County residents. Activities: 1. Provide a minimum of (5) " Room To Live' presentations to drivers' education students in the public schools, and their parents throughout the year. This activity directly focuses on impaired driving, speeding, seatbelt use, reckless driving, and how high risk behaviors impact families and individuals on a personal level. Evaluation: Surveys will be distributed to measure the effectiveness of this event. 2. Provide an information /resource booth at the weeklong Northwest Washington Lvnden Fair. Disseminate traffic safety materials and provide demonstrations as appropriate. An estimated 30,000 people attend this Fair. Evaluation: We will estimate the number of individuals attending the booth and viewing demonstrations. We will also track volunteer time provided by all participating agencies. D. Seat Belt and Child Car Seat Usage Goal: Promote the importance of seat belt and proper child car seat usage. Obiective: Reduce lack of seat belt usage as well as improper child car seal usage Proper child car seat usage- 1999:5 °% 2002:15% Seat belt usage -1996: 84% usage 2002: 90% Activities: 1. Participate in at least (2) Car Seat clinics / inspections, in cooperation with the Whatcom County Child Passenger Safely Team. Evaluation: Record the number of residents served. Distribute surveys that will measure the activity's effectiveness in increasing knowledge of the issue. 2. Conduct (6) Seatbelt Compliance Checks to determine the rate of seatbelt use. Results will be disseminated to the public. Evaluation: We will track the number of driver /passengers that are complying with Washington's seatbelt law. IV. Protect Evaluation: The evaluations will consist of several parts, including an administrative or process evaluation of proposed activities to determine compliance with measurable outputs identified in the proposed activities. Each activity will have an appropriate evaluation instrument, as stated at each listed activity. In addition, we will use multi-year traffic collision data to measure the effectiveness of individual programs aimed at target audiences and traffic safety issues. A statistical analysis of traffic collision data will be undertaken to determine what changes are occurring over time. We will submit eight quarterly reports. The Project Director will monitor the performance of the Coordinator in relation to the stated objectives and proposed activities, which may be modified or redesigned to ensure compliance with the primary goal. The Coordinator, as an employee of the Sheriffs Office, will be evaluated in accordance with established departmental procedures. V. Budget: Funds for this project will be used to support a .85 FTE to execute proposed activities. Section 3 Budget Summary Budget: (If applicable) WTSC Costs Applicant Matching/ Contributing Cost 1. Salaries and Wages: $ 64221.00 $ 37417.00 2. Employee Benefits: $ 1529.00 $ 0.00 3. Travel and Subsistence: $ $ 3,281.00 4. Contractual Services: $ $ 146,050.00 5. Equipment: $ $ 20556.00 6. Goods and Services: $ $ 3480.00 7. Total linesl -6 (Amount Requested tram W TSC) $ 65,750.00 & Total lines 1-6 (Amount provided by applicant) $ 210784.00 Total Project Cost (Add lines 7 & 6): $ 276534.00 Cost Sharing I I Matching Share: (Washington Traffic Safety Commission use only) WSP Field Salaries FY_ Share Amount 'Percent Applies; To: Federal $ State; State: $ Local' Political Subdivision. $` Total Estimated Cost: $ Addendum A Billing and Reporting Requirements Billings Invoice vouchers for payment must be prepared monthly and must be received by the Washington Traffic Safety Commission by the 10n of the month following the billing period. Reporting Frequency and Format The Washington Traffic Safety Commission requires three types of reports in conjunction with traffic safety projects: 1. Quarterly reports during the I'de of a project; 2. A final report at the conclusion of a project. This is to include training and consultant reports, if applicable; and 3. Special reports as required. Project reports of every kind provide the Washington Traffic Safety Commission with Information that can be used to strengthen the state's total traffic safety program. These reports keep the commission informed of a project's progress, explain any difficulties encountered; provide a background of information that can be passed on to others, suggest ways in which the commission can assist with the project and aid in distribution of state funds. Therefore, comprehensive reports are a must for continued improvement in the state's traffic safety operations. Quarterly Reports These are to be submitted quarterly and are due in the Traffic Safety Commission's office within fifteen (15) calendar days after the end of the reporting calendar quarter as follows: First Quarter October— December Report due January 15 Second Quarter January — March Report due Apol 15 Third Quarter April — June Report due July 15 Fourth Quarter. July — September Report due October 15 The Traffic Safety Project Report Forms are to be used when compiling these reports. All sections are to be filled In as completely as possible. (Use additional sheets, as necessary). If no action has been taken, please so indicate. Any original or innovative Ideas or methods employed in your pmject should be Incorporated into your reports. Final Report Final reports, in duplicate, are to be more informative and must describe whether the project objectives were accomplished, if technical and fiscal problems were encountered, and what Improvements In traffic safety have resulted or probably will result. Included in final reports will be copies of publications, training reports and any statistical data generated in project execution. These final reports should discuss the following: 1. Accomplishments compared to the original project objectives; 2. Were all activities of the project completed as scheduled? Include dates and milestones when studies were completed; equipment acquired, installed and operated; 3. Any unanticipated proceedings that affected the projected; 4. Funding and costs for completion of the project in relationship to original estimates; and 5. Third party performance 0 consultant was employed. Two copies of consultant reports are to be included with the project directors reports. Special Reporting Special reporting procedures may be required for special interest projects. If so, report format and frequency will be outlined on the reverse side of this form. Washington Traffic Safety Commission Budget Summary Matching Contribution Outline Submitted By: Whatcom County Sheriffs Office Traffic Safety Team 2003 -2005 Description Agent Rate Time Occurrences Value ( $) Project Mgr. Salary Sheriff 520 hours 15174.00 Admin. Support Sheriff 104 hours 2808.00 Office space Sheriff 10x10 office 5400.00 5x10 storage Storage space Sheriff 10x10 storage 1056.00 Phone Sheriff 30 24 months 700.00 Cell.phone. Sheriff. 50 24 months 1200.00 Office supplies Sheriff 24 months 1200.00 Copying Sheriff .10 10,000 copies 1000.00 Office Furniture Sheriff 4000.00 Webpage Hosting Sheriff 20 24 months 480.00 Data/Citation Entry Sheriff 25 % of salary 195435.00 Computer Sheriff 4000.00 Postage Sheriff 2000.00 Trainings Sheriff 1000.00 Vehicle Sheriff .23.81 29 days 1381.00 Mileage Sheriff .36 900.00 V.LP. Health Dept. 24 events 60442.00 V.I.P. 2 volun.time 16.37 2hrs. 24 months 1572.00 Advisory Board 5 agency, volunteer time 3928.00 Staff Time 38.35 2hrs. 24 months 18408.00 RUAD Party Patrols 16000.00 Fair Booth 2 agency, Volunteer time - 4715.00 2 officers, 12 hrs/day, 6 day event, 2 occurrences 11045.00 Rental charge 0.00 Promotional Items 3 grants/year, $500 each 3000.00 Seatbelt Compliance 1 officer, 4 hours each, 6 checks 920.00 Car seat Clinic 3 agency, volunteer time 1572.00 4 agency, staff time 4909.00 Room to Live Staff time, 10 events, 2301.00 Corridor Project 7 agency, volun. time 16.3 2750.00 4 agency, staff time 38.35 2hrs. 12 months 3682.00 Emphasis Patrol Non - overtime staff, 6hrs/30 events, 2 officer 13806.00 Matching Funds Total 210,784.00 DM ION OF EMERGENCY MANAGEFMENT RECEIVED 311 Grand Avenue- Basement Bellingham, Washington 98225 JUL 2 8 2003 NEE' CLEMENT, C.E.M. PETE KREMEN MEMO O Deputy Director COUNTY EXECUTIVE To: Executive Pete Kremen Date: July 25, 2003 From: Neil Clement Re: Budget Supplemental For the development of a countywide terrorist threat and needs assessment required by the Office of Domestic Preparedness, the Division of Emergency Management (DEM) has been awarded $7,868 in grants funds from the U.S. Department of Homeland Security. This project did not result in increased personnel costs over and above our normal personnel costs and the project was unanticipated at the time of the 2003 annual budget preparation. This funding results in an umanticipated surplus of $7,868 to our 2003 budget. I am requesting that we be allowed to utilize this amount of funding to purchase an identification cud system, to assist in the start -up costs for the new Whatcom County Major Incident Support Team and purchase some needed office furniture. cc: Sheriff Elfo Phone (360) 676 -6681 Email wcdem(oilco.whatcom.wa.us Fax (360) 738 -2518 Whatcom County Budget Modification Request Department: Whatcom County Sheriffs Office, Division of Emergency Management Requested by: Bill Elfo, Sheriff The following budget modification is requested: (check one) _ Budget Transfer' X Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 16700 4334.0425 Military $7,668 Accounts to Increase Cost Center Acct Number 16700 7410 16700 7110 16700 6510 16700 6340 16700 6320 Description Amount Equipment $3,778 Misc.rruition $2,600 Small Tools /Equip $ 750 Books /Publications $ 440 Supplies $ 300 Purpose of Transfer or Supplemental: The Whatcom County Sheriffs Division of Emergency Management has received funding to purchase equipment, publications, and for use in training. At this time we are requesting a supplemental budget to allow us to put these funds into our budget, Authorizations: GC Department Head Date 7 Executive's Office Date Date Posted By Proposed Budget ID Card System System software, camera, printer, etc. Major Incident Support Team Start-up Training ICS Equipment Forms and Publications Team Identification EOC Office 7410 Equipment $2,864 7110 Miscellaneous/Tuition 2,600 6510 Small Tools/Equip 750 6340 Books/Publications 440 6320 Supplies 300 Furniture 7410 Equipment 914 Total $7,868 fiart li V: ; 475 945 1781; May -20 -03 3:19P M; Page i/1 dox' Alaba lwJ kwl8N. t CodeM a p)oa0. lP 2$ care MatlMa. cn s4gae QUOTE iago-nranee (pnolal SALES ®r s 1 ,,.ws.n�, m..4 _ _ 'V: A -0Md.aovn ;; j-9674 l4,ly 16,2r,0 _ _ I—''pp''II qq_NN-ggryry nn � AIIA��I��II��l1�All�l��11 Customer Contact Ship To Hh a iff': ball I Wllaf7o m C tY 'h tlff'.v Dept. WkVir, n I- rc a Mead. ,li G m 1 n 311 ;'.And Avenua BelliDghant, wlb 9 " "S RutLinghao, WA -3B22e TdI7 1.3a-3) 6l4 -6650 Tot i360) 636 6690 tax - .JUI 74R -3444 tax. (.360) 930 =1454 Acrount *aavu i—Due Dat. Account Rep — WIIA '1Q'Cu(oMt1 aHFRI CF- E - - ro I R £ oa Tam: — eEle Dat _REDTT D may 16,2003 Civiq Lcit 'k Ship VTA eirnte•1 t = 54-5099 UP3 (,POUND l�isoTw a „n� L I[ Description .— . ide .�hiPi prim M Amount” �Nrt.scie UJ 4IAlFI tl let Badge oftW3 U5tl 1 600.0 PA finU. 00 FPO6854b[ P C1� :did ! ter 1 1,9R5.0 EA 1,]95.00 A ]'IUD9 b 4Ft I 1281 AD Pat t to [125M /cent3 10 0 EA 10.00 4 IYV3334692 '1nM J B PC V m R Je 15120 0 EA I1 .11 U - CLDC4, 10 0 61 II1 TIzdh Ti p d W /Bubble [ VC1 1_ h9.00 6A 50.00' rAOE31754 Ull-racard Pvc BljrA 3.375 Wy.2,121, 17 500 1 54 0 EA 54.00 FAUEFI i TM K [y Yb 1 htgp 250 Prints 20,0 FA 12.0. 00 FAOEbl 13 '1 q Y F L q' TO Card P L,� 4p 1 39 -0 FA 39.00 TGNL �9 Y rrg d Labor wa Lan *.y, 1� 0.0 f U.UU 11 l F Te,h -.cal Support �'. 11 ON SHIPPING AND INSURAW7. TO CUSTOMER 1 45.01 EA 45.00 I i I i -- Tax De 11v ueablw O.OJ I ax 0.00 xawpt -, UL4. 00 PaymenC Details Total 2,8.4.00 i Alance ?,Np4,UUl x,wo.QI u.aai.., lateu.,.... ... .k«m em a e. OTd START UP Training Course Materials Curriculum and student guides $40 Instructors 4 x $500/day $2,000 Food Lunches and refreshments $600 Communications Radio Purchase Maintenance Administration Office $to Postage $40 Team Identification Embroidery Embri6dary set up charge $250 Team decals Personal vehicle Id $50 Member ID Cards ICS Equipment Position Vests Forms and publications Positio0 kits For command vans and individuals d$4 total