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Home My WebLink Aboutord2003-043WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2003 -243 CLEARANCES nbut Date Date Received in Council Office Agenda Date Assinedro: Originator: Executive Office 7� / ., , iT-> -- - JUL 1- 2003 ¢ s 1 {3rJ _ 4q 07108 Intro Division Head: V 07122 Finance Committee, Council Dept Head: AS Dept Prosecutor M(.r 6117/0 Purchashigaudgec V 1+C U0 /i7 Executive: Pete Bremen SUBJECT. • 2003 Supplemental Budget Request #8 ATTACHMENTS: Ordinance, Memoranda if Budget Modification Requests SEPA review required? ( ) Yes ( x ) NO SEPA review completed? ( ) Yes ( x ) NO Should Clerk schedule a hearing 1 ( ) Yes ( x ) NO Requested Date: SUMMARYSTATEMENT.• Supplemental #8 requests funding from the General Fund. (1) To appropriate S2,625 to fund Forensic Photography class expenses in the Sherrs Office from fees generated by the class. (1) To appropriate $14,000 to fund update of housing portion ofthe "nation County Comprehensive Plan from a Community Development Block Grant in Planning and Development Services. (3) To appropriate $31,375 to fund temporary deputy through the end of the year in the Public Defender's Ojfce. From Emergency Management Fund. (4) To appropriate $18,961 to spend FEMA- Military State and Local Assistance increasedfunding on Hazard Mitigation Plan, small tools and training. 2003 -243 7/8/2003. Introduced 7/22/2003: Adopted 7 -0, Ord. #2003 -043 Distribution Indicate those who should receive List specific names to the right. Request a copy after Council action. - ADS Facilities Management ADS Finance Brad Bennett ADS Human Resources ADS Info Services Assessor Auditor Cooperative Expansion District Court Execadve Linda Kasper Dewey Desler Health Hearing Examiner jail Juvenile Parks Planning Prosecutor Public Works Sheriff Superior Court Treasurer Ordinance or Resolutjon (this item): Num e 043 SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 07/08/03 ORDINANCE NO. 2003 -043 AMENDMENT NO. 8 OF THE 2003 BUDGET WHEREAS, the 2003 budget was adopted November 12, 2002; and, WHEREAS, changing circumstances require modifications to the approved 2003 budget; and. WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2003 Whatcom County Budget Ordinance #2002 -370 is hereby amended by adding the following additional amounts to the budgets included therein: ADOPTED this 22 day of July , 2003. ML Dana Brown- Davis, Council Clerk APPROVED AS TO FORM: Civil Deputy Prosecutor WHATCOM COUNTY COUNCIL W TCOM CO�IG WASHINGTON Dan AcSha ✓nnee,, %Chair of the Council proved ( ) Denied Pete Kr en, County Executive Date: 7 ^X - 03 I: \BUDGET \SUPPLS \2003 SUPPL \Supplemental #8.doc Expenditures Revenues Net Effect General Fund Sheriff 2,625 2,625 0 Planning & Development 24,000 24,000 0 Public Defender 31,375 0 31,375 Total General Fund 68,000 (26,625) 31,375 Emergency Management Fund 18 961 18.961 0 Total Add'] Supplemental 76.961 (45.5861 ADOPTED this 22 day of July , 2003. ML Dana Brown- Davis, Council Clerk APPROVED AS TO FORM: Civil Deputy Prosecutor WHATCOM COUNTY COUNCIL W TCOM CO�IG WASHINGTON Dan AcSha ✓nnee,, %Chair of the Council proved ( ) Denied Pete Kr en, County Executive Date: 7 ^X - 03 I: \BUDGET \SUPPLS \2003 SUPPL \Supplemental #8.doc General Fund To fund Forensic Sheriff Photography class 2 625 2,625 0 To fund update of the housing portion of the Whatcom County Planning & Development Comprehensive Plan 24,000 24,000 0 To fund temporary deputy Public Defender through the end of the year 31,375 0 31,375 Total General Fund 58.000 (26.625) 31.375 Emergency Management Fund To appropriate funds to spend increased State and FEMA - Milita Grant Local Assistance funding 18,961 (18,961) 0 Total Add'I Supplemental 76 .961 (45.5861 31.375 I: \BUDGET \SUPPLS \2003 SUPPL \Supplemental #8.doc WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Sheriff Bill Elfo The following budget modification is requested: Budget Transfer ` XX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2940.4342.1006 Miscellaneous ACCOUNTS TO INCREASE: $2,625.00 2940.6320 Office and Operation $ 155.00 2940.6630 Professional Service $ 2,470.00 TOTAL $ 2,625.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: The sheriffs office hosted a Forensic Photography class by Nikon. With the monies collected we would like it put into out budget to pay expenses. Authorized By: Department Head: Date 6/23/2003 i Executive's Office: . _ _ _ Date: _ Date Posted: By: ` Transfers affecting wlaias and benefds or capdhl accounts must be authonzed by the County Executive. Transfers affecting other objects do not need Executive office approval. " Supplemental requests, ti approval by the Executive, will be fa vanletl to the County Council for Authorization. ld :ImiscAmmsbud_motl WHATCOM COUNTY CAREYJAMES SHERIFF'S OFFICE UNDERSHERIFF CORRECTIONS IEFFPARKS BILL ELFO CHIEF CRIMINAL DEPUTY SHERIFF DUSTIN HURLBUT (360) 676 -6848 CHIEF CIVIL DEPUTY PUBLIC SAFETY BUILDING (360) 738 -2480 311 Grand Avenue WENDY JONES Bellingham, WA 98225 -4078 CHIEFOFCORRECTIONS RECEIVED June 23, 2003 JUN 2 3 2003 PETE KREMEN TO: Pete Kremen, County Executive COUNTY EXECUTIVE FROM Sheriff William Elfo �)Kr/) RE: Supplemental The Whatcom County Sheriffs Office hosted a 5 day Forensic Photography that was attended by 25 students. The Sheriffs Office was able to send 10 students without cost, while the other 15 students paid a fee. We are asking spending authority at this time to cover the cost of the class. SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAK (360) 738 -2494 (360) 676 -6848 (360) 364 -3291 FAX: (360) 738 -2480 Department: WHATCOM COUNTY BUDGET MODIFICATION REQUEST Executive Requested By: Dewey Desler The following budget modification is requested: Budget Transfer X Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2575.4333.1421 CDBG Grant Revenue $ 24,000 ACCOUNTS TO INCREASE: 2575.6630 Professional Services $ 24,000 PURPOSE OF TRANSFER OR SUPPLEMENTAL: Whatcom County, in cooperation with subrecipient Kulshan Community Land Trust, has applied for and received a Planning -Only Community Development Block Grant from the State of Washington. These funds will be used to contract with Kulshan Community Land Trust to update the housing portion of the Whatcom County Comprehensive Plan. Authorized By: Department Head 2 Date: 0 3Z) d 3 Executive's Office: Date: Dale Posted: kf- 0mistlfom,slbud mod By: WHATCOM COUNTY ;•zPj "`�4.�t EXECUTIVE'S OFFICE - a County Courthouse 311 Grand Avenue, Suite #108 k t Bellingham, WA 98225 -4082 9SNrM4t` A1I9C1►9 1J To: Whatcom County Council Members From: Pete Kremen Subject: Budget Supplemental Request — CDBG Planning Only Grant Date: June 25, 2003 Pete Kremen County Executive Please find attached a budget modification request that is being submitted in response to an award of a community development block grant, planning -only grant from the Washington State Department of Community, Trade and Economic Development ( "CTED "). Last year the Kulshan Community Land Trust ( "KCLT ") approached the County in an effort to initiate the process of identifying housing affordability needs and gaps, identifying options for addressing those needs, and ultimately assisting in the update of the housing portion of the County's Comprehensive Plan. KCLT agreed to provide matching funds in the amount of $12,800 if the County would assist in obtaining a planning only grant for $24,000. County Council signed a Resolution authorizing submission of this block grant application, and a public hearing was conducted, last December, 2002. The grant application was submitted by the County on behalf of the KCLT. The County has since received the grant award and grant contract from CTED, and the subrecipient agreement has been signed by KCLT. Please contact Suzanne Mildner, ext. 50118, or myself if you have any questions. /Attachment Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 Whatcom County Budget Modification Request Department Public Defender Requested by _,Jon oatlund Director The following budget modification is requested: (check one) ___. Budget Transfer' _✓_ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cast center Acct Number Desadjoibn Amount $0.00 Accounts to Increase: Cost Center Acct Number Descniodon Amount 2650 6120 Deputy II (extra help) 24,684.00 2650 6210 PERS II 325.00 2650 6230 Social Security 1,888.00 2650 6245, 6255 Med /Dental /Vision /Life /EAP 4,042.50 2650 6259 Worker's Comp 312.00 2650 6269 Unemployment 123.00 $31,374.50 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Authorizations: Department He Dale W-0-n- Date Date Po ed By ' Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. " supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget rrodificaticn.xls 2/29/99 E6 MEMORANDUM JUN 242003 TO: Pete Kremen, County Executive PETE KREMEN Dewey Destler, Deputy County Administrator COUNTY EXECUTIVE FROM: Jon E. Ostlund, Director DATE: June 24, 2003 RE: Supplemental Budg t Request for Public Defender's Office Enclosed is a packet for a supplemental budget request in the amount of $31,374. 1 regret very much having to make this request, however I really have no option. We cannot continue to try to represent all the clients we have without being able to continue to retain a temporary attorney through the remainder of this year to be assigned in district court. In addition to the continuing increase in felony caseloads, as you are probably aware we have outstanding at this time at the pretrial stage six aggravated or first degree murder cases, which we are hoping to be able to try this year. Normally, in an aggravated murder case we should assign two attorneys and be able to remove one of the attorneys from other caseloads. Obviously we cannot do that as our felony attorneys are having to handle caseloads of 60 -80 cases each, which includes these first degree murder cases and drug court. I had to shift resources both from juvenile court and district court to be able to continue to be able to handle this superior court caseload. However, now I cannot handle district court with only two attorneys and I have to have a third attorney in district court to be able to handle that caseload. If this request is not granted by the county council, I will have to go to court the first of August and refuse to accept any district court cases for a period of 60 -90 days until the existing caseload for two district court attorneys decreases to a manageable level. Then we will have to continue to refuse appointments on approximately one -third of the district court cases for the remainder of the year. That option is going to be much more expensive to the county than granting this request, and I really have no other options in this matter. I would appreciate it if you would support this request and put this request before the county council at the earliest opportunity. Please call me if you have any further questions regarding this supplemental budget request. I:\Admin \Budget Request Memo to Kremen 2003.doc WHATCOM COUNTY PUBLIC DEFENDER DIRECTOR DEPUTIES Jon E. Osdund Lisa M. Waldvogel Whatcom County Courthouse - 311 Grand Avenue, Suite 305 Lisa M. LaGuardia CHIEF DEPUTY Bellingham, Washington 98225 Jenny R. Anderson Jon C. Komorowskl Jonathan M. Raney SENIOR DEPUTIES (360) 676 -6670 or County 398 -1310, EA. 56670 Lee Grochmal FAX (360) 7384552 INVESTIGATORS Geraldine R. Coleman E -Mail pubdef@co.whatcom.wa.us Michael D. Sparks Michael N. Gant Travis Steams LaBeth C. Spain Bob Baird- Levine Cheri S. Mulligan Robert E. Olson OFFICE ADMINISTRATOR SOCIAL SERVICES Julie G Wiles Kimberly B. Schuster MEMORANDUM JUN 242003 TO: Pete Kremen, County Executive PETE KREMEN Dewey Destler, Deputy County Administrator COUNTY EXECUTIVE FROM: Jon E. Ostlund, Director DATE: June 24, 2003 RE: Supplemental Budg t Request for Public Defender's Office Enclosed is a packet for a supplemental budget request in the amount of $31,374. 1 regret very much having to make this request, however I really have no option. We cannot continue to try to represent all the clients we have without being able to continue to retain a temporary attorney through the remainder of this year to be assigned in district court. In addition to the continuing increase in felony caseloads, as you are probably aware we have outstanding at this time at the pretrial stage six aggravated or first degree murder cases, which we are hoping to be able to try this year. Normally, in an aggravated murder case we should assign two attorneys and be able to remove one of the attorneys from other caseloads. Obviously we cannot do that as our felony attorneys are having to handle caseloads of 60 -80 cases each, which includes these first degree murder cases and drug court. I had to shift resources both from juvenile court and district court to be able to continue to be able to handle this superior court caseload. However, now I cannot handle district court with only two attorneys and I have to have a third attorney in district court to be able to handle that caseload. If this request is not granted by the county council, I will have to go to court the first of August and refuse to accept any district court cases for a period of 60 -90 days until the existing caseload for two district court attorneys decreases to a manageable level. Then we will have to continue to refuse appointments on approximately one -third of the district court cases for the remainder of the year. That option is going to be much more expensive to the county than granting this request, and I really have no other options in this matter. I would appreciate it if you would support this request and put this request before the county council at the earliest opportunity. Please call me if you have any further questions regarding this supplemental budget request. I:\Admin \Budget Request Memo to Kremen 2003.doc Outcome -Based ASR Addendum to Budget Modification Request This request is for: Enhancement to Existing Service Other Expenditure ($5,000 or greater) 1. Problem Description. a) Describe the problem this request addresses and why W hatcom County needs to address it. Beginning in March 2002 the felony caseloads for both our office and the prosecutor's office increased dramatically, approximately 25 percent over the preceding year. The current felony caseloads have continued to increase in 2003. We had 1431 felony cases assigned to us in 2002, and we are now projecting 1488 felony cases to be assigned to us in 2003. In addition to the sheer number of felony cases we are having to handle at the present time, we also have six first degree aggravated murder cases which need to be tried this year. The open caseloads for my felony attorneys at the present time range from 60 to 80 open cases, not including the adult drug court cases which are an additional 60 cases. Although the juvenile caseload continues to drop, our district court caseload is increasing this year. In order to handle the felony caseload, I have had to switch one attorney from the juvenile department to adult felonies giving me eight attorneys, including myself, to handle the adult felonies and adult drug court. This leaves just two attorneys to handle juvenile delinquency caseloads, one attorney to handle the juvenile civil caseload which also continues to grow, and only two attorneys to handle the district court caseload. Although we believe that we can handle the juvenile caseload with the existing staff, we cannot handle our district court caseload with only two attorneys. The current open caseload for my district court attorneys are about 250 cases for each attorney. I cannot transfer an adult felony attorney to district court because then I would not be able to handle the adult felony caseload. On the first of June this year I was forced to temporarily hire another attorney to help with district court cases, however I only have funds to maintain that attorney until the middle of July unless this request for budget modification is granted. There is absolutely no way that we can handle the existing caseloads without the additional temporary attorney help requested herein and continue to provide adequate representation to our clients or to meet our ethical obligations under the Rules of Professional Conduct for attorneys. Without the granting of this request, I would be placing my attorneys at severe risk to valid complaints of ineffective assistance of counsel by their clients and both myself and my attorneys to potential disciplinary action by the Washington State Bar Association. W hatcom County has both a constitutional and statutory duty to provide adequate representation for indigents accused of crimes in W hatcom County. If this request is not granted, I will be forced to go to court and refuse to take additional appointments for district court cases until such time as our caseload in district court reaches a manageable level and will continue to have to refuse to take a portion of district court I:\Admin \Budget Request Memo 2003.doc rases until such time as either the district court or other caseloads in this office decrease or until additional resources are provided. 2. Customer. a) Who are the primary customers for this service? Indigents accused of crimes in W hatcom County in superior, district and juvenile court, as well as children and parents in juvenile dependency proceedings and respondents in involuntary mental and alcohol commitment proceedings. b) What customer need will the ASR address? The accused person's constitutional and statutory right for representation in the above - mentioned courts. C) How will this improve customer service? Granting this request is imperative to assure competent representation for those accused persons. 3. Description. a) Describe the proposed activity or service. If this request is granted, I will continue to contract with an attorney to be assigned in district court. I have already engaged an attorney on a temporary basis for this service and have notified this attorney that the contract for this service will be terminated at the end of July if this request is not granted. The current projected caseload for district court, not counting probation violations, is 1305 cases. If this request is not granted, each attorney in district court would have to handle in excess of 650 cases per year. The national and Washington state standards for district court attorneys is 300 cases per year. It is impossible for two attorneys to provide adequate representation for that number of clients in W hatcom County District Court. If this request is granted, the annual caseload per attorney would be approximately 400 cases per year, which although above national standards is a manageable caseload. b) Specify the advantages of this ASR's approach to the problem and what other approaches you have considered. Why is this ASR's approach superior to other possible solutions? To continue to try to handle district court caseloads with only two attorneys is not an option; I do not have the staff to transfer an attorney from superior court to district court as this would leave this office in the same situation in superior court that we presently face in district court of having a caseload too large for the number of attorneys assigned to handle and still provide competent and ethically required representation. In the short run, the only other option available to the county is for the court to appoint private attorneys under the existing conflict contracts that the county has with the private bar, assuming that there are enough attorneys available to take the additional cases. If we were forced to go this route, my office would have to stop taking all district court cases for a period of 60 -90 days which would result in approximately 230 -340 cases having to be assigned to private attorneys over that period of lime. Additionally, approximately 38- 40 cases would have to be sent out to private attorneys for the remaining three or four I:\Admin \Budget Request Memo 2003.doc months of this year for an additional 120 -150 cases to be assigned to private attorneys. Based on historical costs for private counsel to handle district court cases in Whatcom County at public expense, I would estimate this would certainly cost in excess of $100,000 to the county, which is, of course, much more than the $31,000 requested in this supplemental budget request. 4. Outcomes a) Describe the expected outcomes from this ASR. We will be able to continue to provide competent representation to our clients at minimal expense to the county. b) What is the date the expected outcomes will occur? We currently have a temporary attorney on contract, and if this request is granted we will continue that contract through the remainder of this year. C) If there are interim targets (milestones), what are they and when will these occur? None. d) How will you know whether the outcomes happened? If the request is granted, we will be able to continue to provide competent representation to our clients. If the request is not granted, we would not be able to do so and I would be forced to go to court and refuse to take district court cases until such time as our caseload decreases as mentioned above. 5. Justification a) Describe why the taxpayers of W hatcom County would perceive this ASR as a good investment. Generally, the public understands the need to provide attorneys for those accused of crimes. I believe that the people of the county want those appointed to counsel to have competent and adequate representation. They also expect the county to provide these mandatory services in the most cost effective manner as possible, which we believe would be done by the granting of this supplemental budget request. b) Does this ASR address a specific goal from the W hatcom County Strategic Plan? If not, how does it relate to the Plan? Yes. One of the specific goals of the Plan is to try to reduce caseloads to the national and state standards, and although this request certainly will not accomplish this goal, it would work towards the achieving of the goal. C) What are the potential impacts, including cost savings, on other County departments? If this request is not granted, it will have a substantial and devastating impact on the Superior Court Assigned Counsel budget, and I am certain would force them to come to I:\Admin \Budget Request Memo 2003.doc the council for a supplemental budget request to meet their needs. Also, if this request is not granted it will have the disrupting effect on both the district court case scheduling and in the prosecutor's office in trying to manage their caseload. 6. Key Players a) Who will be responsible for implementing this ASR? Director of the Whatcom County Public Defender's Office. b) Who will measure its success in terms of outcomes? Director of the W hatcom County Public Defender's Office. C) Specify any other persons or agencies whose involvement is critical for this ASR to succeed. Indicate how and why they will cooperate. Not applicable. 7. Potential Funding Sources a) If this ASR is not supported with fees or grant revenues, describe any potential fees or grants that would support this ASR. None, other than as requested herein. I:Wdmin \Budget Request Memo 2003.doc � § \ \ \ � § §)®!!()\§!(! §K§ § §eeel;ee;E!■!§ !� , ■ )! 4§; :r�a,�� =;�_■ |� ;;eBl,l�me.;■ .§ `� " §zr y U a � � N d O Q F U y a F z J a 7 O C U W o U E U O �y u o m o t Q V �V Z Op p aa oao $ n OVr K @J @J laJ @J U @J i U @% U U d z� VJ F �O It i QO SV < EQ r Wp aw �V �o �d ti Vm O= p Oy � .K OZ fn Q EF Y O � m Whatcom County Budget Modification Request Department Whatcom County Sheriff - Division of Emergency Management Cost Center Acct Number Requested by Bill Elf Descripbion Amount 16700 6510 The following budget modification is requested: (check one) — Budget Transfer' ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 16700 4334.0425 EEMA Military 18,961.00 $18,961.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The Whatcom County Sheriff's Division of Emergency Management has received additional SI.A funding to purchase equipment and the use of professional services. At this time, we are requesting a supplemental budget to allow us to put these funds into our budget. Authorizations: Department Head Date Executive's Offic _ Date Posted U� - By — Date Budget modification.xls 2/24/99 EB $18,961.00. Accounts to Increase: Cost Center Acct Number Descripbion Amount 16700 6510 Small Tools 300.00 16700 6790 Travel 661.00 16700 6630 professional Services 18,000.00 $18,961.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The Whatcom County Sheriff's Division of Emergency Management has received additional SI.A funding to purchase equipment and the use of professional services. At this time, we are requesting a supplemental budget to allow us to put these funds into our budget. Authorizations: Department Head Date Executive's Offic _ Date Posted U� - By — Date Budget modification.xls 2/24/99 EB WHATCOM COUNTY SHERIFF'S OFFICE DIVISION OF EMERGENCY MANAGEMENT 8 / R'tt 311 Grand Avenue - Basement Y D Bellingham, Washington 98225 JUN 2 0 2003 NEIL CLEMENT, C.E.M. Deputy Director PETE KREMEN MEMO COUNTY EXECUTIVE To: Pete Kremen, County Executive Date: June 20, 2003 From: Neil Clemen+ - Re: Supplemental / ' — Budget We have received a contract amendment from the Washington State Military Department and the Federal Emergency Management Agency increasing the amount of State and Local Assistance (SLA) funding available under our annual contract E -03 -166, County #200302002. A portion of the money ($8199) was anticipated and included in our adopted 2003 budget. The remaining $185961 is unanticipated and we are seeking the authority to add these funds to our budget. No matching funds are required. The performance period ends September 30, 2003. On June 9, 2003, the Whatcom County Emergency Management Council endorsed our request to use the bulk of these funds toward the development of a Hazard Mitigation Plan for Whatcom County and other sub -jurisdictions that choose to participate. This Plan is required to remain eligible for Hazard Mitigation Grants after November 2004. We are seeking appropriation authority to spend an estimated $9000 for hrterlocal Agreements to reimburse jurisdictions for a portion of their costs involved with providing us with the necessary information required to complete the Hazard Mitigation Plan. Additional details are attached. We me also seeking appropriation authority to spend an estimated $9000 for professional services required to coordinate the Hazard Mitigation Planning process. Of the remaining $961 we are seeking authority to spend approximately $300 on small tools and equipment and $661 to augment our training budget. Phone (360) 676 -6681 Email wcdem @co.whatcom.wa.us Fax (360) 738 -2518 HAZARD MITIGATION PLAN SCOPE OF WORK PURPOSE: This outlines the scope of work required by each local jurisdiction participating in the joint Whatcom County Hazard Mitigation Plan. BACKGROUND: The Disaster Mitigation Act of 2000 created a new approach to federal funding for hazard mitigation, and added a requirement for mitigation planning. To remain eligible for future Hazard Mitigation Grant Program funds, all jurisdictions must have a FEMA- approved Hazard Mitigation Plan, or be part of ajoint (multi - jurisdictional) plan, by November 2004. The plan is required to address natural hazards only. The Division of Emergency Management (DEM) will coordinate developing a joint plan for the nine jurisdictions it serves. DISCUSSION: Each participating jurisdiction will be required to accomplish the following tasks. All or nearly all of the information is readily available. The information may be further "refined" in future years. - Jurisdictional Profile: includes basic demographic data and physical information about the community. - Identify Hazards: Using the existing Hazard Identification and Vulnerability Analysis (HIVA), identify those natural hazards which could potentially impact the jurisdiction. - Assess Vulnerability: Using the HIVA as a guide, estimate both the probability of occurrence, and the potential impact, of each identified hazard on the jurisdiction. (Estimates may be in terms of low- medium - high). - Evaluate existing policies, plans and regulations: Assess the adequacy of the current regulatory framework to help mitigate future natural disasters affecting the community. - Identify potential mitigation initiatives: This action includes prioritizing the hazards which could impact the community, brainstorming possible strategies (both structural and non - structural) to mitigate the hazards, then listing potential projects and/or actions to implement the strategies. - Prioritize proposed mitigation initiatives: Develop the recommended priority for accomplishing mitigation initiatives (actions to implement the strategies developed in the previous step). The priority sequence should be based on the judgment of local officials and citizens). - Ensure public participation: FEMA requires public notice and the opportunity for the public to participate at each step of the process. Secure official approval: FEMA requires official action by the jurisdiction to adopt the proposed mitigation initiatives and priority. These actions are required to develop the initial Hazard Mitigation Plan. The initial plan must be submitted to the Washington state Emergency Management Department by June 2004 for their review and forwarding to FEMA for approval. In the future, each jurisdiction is required to track implementation of the initiatives and review / update the plan annually. - DEM has invited all jurisdictions in the county to become part of this joint plan. Since this project will require a certain amount of work from the staff of each community, we've asked that the chief elected official commit the jurisdiction to the effort (or decide not to participate). - Mitigation Planning Task Force: DEM recommends a "task force" to coordinate the development of the joint Hazard Mitigation Plan for Whatcom County. A Joint Steering Committee, composed of one senior representative from each jurisdiction, would lead this task force. - DEM is researching the use of the Mitigation 20/20 software program to assist in the planning process and produce the final plan. �lt30b003 I Washington State Military Department COUNTY ORIGINAL AMENDMENT 1. CONTRACTOR NAME /ADDRESS: 2. CONTRACT NUMBER: 3. AMENDMENTNUMBER: Whatcom County E03.166 A Division of Emergency Management 311 Grand Avenue Bellingham, WA 98225 4. CONTRACTOR CONTACT PERSON, NAMEITITLE: 5. MD STAFF CONTACT, NAME/TELEPHONE: Neil Clement, (360) 676 -6681 Michelle Sabin, (253) 512 -7064 6. TIN or SSN: 7. CATALOG OF FEDERAL DOMESTIC 8. FUNDING SOURCE NAME /AGREEMENT #: 91- 6001383 ASST. (CFDA) #: 83.552 EMS - 2003- GR4034 9. FUNDING AUTHORITY: Washington State Military Department (the "Department"), and the Federal Emergency Management Agency (hereinafter known as FEMA). 10, DESCRIPTION /JUSTIFICATION OF AMENDMENT, MODIFICATION, OR CHANGE ORDER: Due to an increase in the FFY 2003 Emergency Management Performance Grant award, an increase in the State and Local Assistance (SLA) award has occurred for participating local jurisdictions. This amendment increases the initial award based upon the approved local operating budget for Emergency Management Programs. These additional funds are to supplement, not supplant, the jurisdiction's emergency management budget. All other terms and conditions remain the same. 11. AMENDMENT TERMS AND CONDITIONS: 1. Change the overall contract amount from $31,557 to $58,717; an increase of $27,160. 2. The contract expiration date of September 30, 2003 remains unchanged. 3. In the Budget Sheet, change the final sentence from "Whatcom County Division of Emergency Management award is $31,557. This is based on FFY 2002 allocation factor of 10.59% of approved local emergency management budgets." to read "Whatcom County Division of Emergency Management award is $58,717. This is based on FFY 2002 allocation factor of 19.7% of approved local emergency management budgets." No other changes are required. All other terms and conditions of the original contract and any previous amendments thereto remain in full force and effect. IN WITNESS WHEREOF, the Department and Contractor acknowledge and accept the terms of this contract amendment and attachments hereto and in witness whereof have executed this amendment as of the date and year written below. The rights and obligations of both parties to this contract are governed by this Contract Amendment Face Sheet and other documents incorporated herein by reference or attached and identified in the original contract document. A copy of this contract amendment shall be attached to and incorporated into the original agreement between the Department and the Contractor. Any reference in such contract to the "contract" shall mean "contract as amended." IN WITNESS WHEREOF, the parties hereto have executed this amendment as of the date and year last written below: FOR THE DEPARTMENT: FOR THE,G"TRAqTOR : Signature Date Signature Date Glen L. Woodbury, Director Pete Kremer, County Executive Emergency Management Division Washington State Military Department for APPROVED AS TO FORM: Marjorie T. Smitch (signature on file) 9111/01 Whatcom County Assistant Attorney General Division of Emergency Management Form 1027/00 kdb STATE OF WASHINGTON) ) ss. COUNTY OF WHATCOM ) On this /C- day q 2003, before me personally appeared Pete Kremen, to me known t b he Executive of Whatcom County and who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. 14�50'k MN TARY PUBLIC n and for the tate 1►S'p ashington, residi gat Belligqghar�. j NOT�y� �, T My Commission expires_ 1 09 a5 Approved as to form: RANDALL J. WA Chief Civil Deputy Prosecuting Attorney Page 1A of 11 -