HomeMy WebLinkAboutord2003-038WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2003 -224
CLEARAWES
Initial
Date
Dee Received in Council Office
Agenda Date
Assi cede:
Originator: Executive Oce
pr
06103
Intro
Division Head`
06/17
Finance Committee; Council
Dept Head: AS Dept
Prosecutor
PurchasingBudgm:
2
Executive: Pete Kronen
SUBJECT. 2003 Supplemental Budget Request #6
ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests
SEPA review required? ( ) Yes ( x ) NO
SEPA review completed? ( ) Yes ( x ) NO
Should Clerk schedule a hearing ? ( ) Yes ( or ) NO
Requested Date:
SUMMARYSTATEMENT:
Supplemental #6 requests funding from the General Fund:
1 Toappropriate $72,434 to
O fund Sheriffs Office neighborhood work stations.
(1) To appropriate $3,500 to expend Traffic Safety Commission grant to
participate in the Click -It or Ticket campaign in the Sheriff's Office.
(3) To appropriate $10,80010 fund additional permit intake office hours in
Planning and Development Services.
(4) To appropriate $61,600 to provide seasonal permit review assistance in
Planning and Development Services.
(5) To appropriate $4,105 for additional Aesoph Consulting fees in Planning and
Development Services; funded by increased revenues.
(6) To appropriate $5,000 for additional Lummi Island Subarea plan work in
Planning and Development Services; funded by increased revenues.
(7) To appropriate $1,550 for the rental ofan additional vehicle for Planning and
Development Services; funded by increased revenues.
(8) To appropriate $11,938 to expend Chef✓nalpayment of the Growth
Management grant in Planning and Development Services.
2003 -224 6/3/2003'. Introduced
611712003: Amended Adopted 6 -0 Nelson absent
Distribution
Indicate those who should receive
Cut specgic names to the right.
Request
o copy after Council action.
ADS Facilities Afamgemem
ADS Finance
Brad Bennett
ADS Human Resources
AD I Zo Semlces
Assessor
Auditor
Cooperative Eaenslon
District coast
executive
Linda Kasper
p
Dewey Desler
Health
Hearing Examiner
Jail
Juvenile
Parks
Planning
Pros cmar
Public Works
Sheri
Superior Court
Treasurer
Ordinance or Resolution
(this item): OAd .
Number
*W003 -0,3Y
I: \B� wc t murrtmtu06_SUPPL\Agenda Hill - suppl 6.doc
SPONSORED BY: Consent
PROPOSED BY: Executive
INTRODUCTION DATE: 06/03/03
ORDINANCE NO. 2003 -038
AMENDMENT NO. 6 OF THE 2003 BUDGET
WHEREAS, the 2003 budget was adopted November 12, 2002; and,
WHEREAS,
changing
circumstances require modifications to the approved
2003 budget;
and.
WHEREAS, the modifications to the budget have been assembled here for deliberation by
the Whatcom County Council.
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2003
Whatcom County Budget Ordinance #2002 -370 is hereby amended by adding the following
additional amounts to the budgets included therein:
ADOPTED this 17 day of
Dana Brown - Davis, Council Clerk
APPROVED AS TO FORM:
- --T� 0 � �\ \
ivil Deputy Pl�3cutor
2003.
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Dan Shane, Chair of the Council
(moved ( ) Denied
I:\ BUDGET \SUPPLS \2003_SUPPL \Supplementa1 #6.doc
Executive
Expenditures
Revenues
Net Effect
General Fund
Sheriff
Planning & Development
95,934
97 093
3,500
(97,093)
92,434
0
Total
General
Fund
193 027
(100,593)
92 434
Total Add'I Supplemental - Arnendesi
L1QQMQ
92
ADOPTED this 17 day of
Dana Brown - Davis, Council Clerk
APPROVED AS TO FORM:
- --T� 0 � �\ \
ivil Deputy Pl�3cutor
2003.
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Dan Shane, Chair of the Council
(moved ( ) Denied
I:\ BUDGET \SUPPLS \2003_SUPPL \Supplementa1 #6.doc
Executive
I:\ BUDGET \SUPPLS \2003_SUPPL \Supplemental #6.doc
To fund the establishment
of neighborhood work
Sheriff
stations
To record Traffic Safety
92,434
0
92,434
Sheriff
Grant - Click It or Ticket
3,500
3,500
0
Emergency request to fund
additional permit intake
Planning
&
Development
office hours.
10,800
10,800
0
Emergency request to fund
seasonal permit review
Planning
&
Development
assistance.
61 600
61,600
0
Planning
&
Development
To fund consulting
contract
41205
4,205
0
To fund amended contract
amount for Lummi Island
Planning
&
Development
Subarea plan
5,000
5,000
0
To fund rental fees for
Planning
&
Development
additional vehicle
2,550
2,550
0
To record additional Growth
Planninq
&
Develo
ment
Manaciement Grant funds
12,938
12,938
0
Total
General
Fund
193.027
(100,593)
92.434
Total Add'I
Supplemental - Amended
193_027
(100.5931
92.434
I:\ BUDGET \SUPPLS \2003_SUPPL \Supplemental #6.doc
WHATCOM COUNTY SHERIFF'S OFFICE
MEMORANDUM
TO: PETE KREMEN, COUNTY EXECUTIVE
FROM: BILL ELFO, SHERIFF 13al
DATE: APRIL 21, 2003
RE: SHERIFF'S OFFICE - OFF SITE OFFICES SUPPLEMENTAL
Purpose
The purpose of this memorandum is to request a supplemental budget appropriation to
increase deputy availability and begin the rudiments of community policing through the
establishment of neighborhood work stations.
Challenge
Providing an adequate and rapid response to critical incidents and proactively
addressing neighborhood problems with current deputy staffing levels is a challenge for
the Sheriffs Office. Using a system of patrol zones and resident deputy programs, the
Sheriffs Office provides service throughout Whatcom County's 2150 square miles.
Widely dispersed over huge areas, a single deputy sheriff may need to drive 70 or
more miles to reach an emergency. When lives may literally depend on seconds, this
is unacceptable. Further exasperating this problem is that deputies literally drive from
assignment to assignment and have little time to address community crime problems or
perform proactive crime prevention functions.
Opportunity
Until very recently, deputies reported to the Public Safety building at the beginning and
end of their tours of duty. Three times a day the county was virtually unprotected in
terms of immediate response with all on-duty deputies in downtown Bellingham
performing shift change functions. To increase the availability of deputies and the time
they have available for law enforcement functions, the Sheriffs Office has
experimented with having deputies begin and end their patrol shifts in the areas of the
county they serve. Additional logistical support will allow the Sheriffs Office to
continue this program and maximize its effectiveness.
Through a partnership with a number of public and private entities, the Sheriffs Office
plans to establish one field office and six neighborhood work stations throughout
Whatcom County. The purpose, location and characteristics of the field office and
neighborhood work stations are listed below:
1) Field Office The Sheriffs Office is actively working with the private sector to
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: Whatcom County Sheriffs Office
Requested By: Sheriff Bill Elfo
The following budget modification is requested:
Budget Transfer ' me Budget Supplemental "
SOURCE: (Accounts to transfer from or funding source for supplemental)
1.2910.1000
Ending Fund Balance
$72,434.00
ACCOUNTS TO INCREASE:
2925.6320
Office and Operating Supplies
$
6,631.00
2925.6510
Small Tools and Equipment
$
20,075.00
2925.6659
Building Maintenance
$
8,960.00
2925.6720
Telephone /Communications
$
9,800.00
2925.6869
Space Rental
$
3,500.00
2925.7060
Repair and Maintenance
$
7,963.00
2925.7410
Capital/Equipment
$
4,075.00
2925.7420
Capital /Computer
$
11,430.00
TOTAL
$
72,434.00
PURPOSE OF TRANSFER OR SUPPLEMENTAL:
We are requesting a supplemental to increase deputy availability and begin the rudiments of Community
policing through the establishment of neighborhood work stations.
Authorized By
T ,
Department Head: ;':'� / % / Date 5/29/2003
Executive's Office: Date:
Date Posted: By:
Transfers affecting salaries aM benefits or capital accounts must be aulMrizetl by the County Ex utoe. Transfers
affecting other objects do not need Executive office ai al.
" Supplemental fequests, if approved by the Executive, volt be forvsrdM to the County Council for Authorization.
ldcjrnisc/forms/bud_mad
obtain the donation of a centrally located office that will provide a number of
functions including:
a) Provide a forum for weekly squad briefings and other operational and
tactical meetings in a location allowing easy east -west and 1 -5 access;
The plan is that deputies will report to the field office on the first day of
their work week to meet with supervisors, receive roll -call
training/briefings and address other issues;
a) Provide office space for the sergeants that supervise the deputies, bring
them closer to the areas they serve and facilitate a meeting area in a
location more central than the Public Safety Building, this will also
enhance the sergeants accessibility to the deputies and improve
supervisory practices;
b) Provide an area where deputies can easily reach from all patrol areas to
pick up and deliver paperwork and exchange equipment;
c) The field office would double as a neighborhood work station for the
central area of the county;
d) As the office would not be staffed on a regular basis, it will not be
promoted as a location for citizens to go for assistance and signage will
be minimal. However, further uses of the office would be considered as
volunteer programs and staffing become available.
e) Evidence storage will be provided at the current evidence facility at Smith
and Northwest Roads.
We are currently looking at a 1680 square foot site on Slater Road just west of I-
5. The landlord is currently reviewing the matter with his partners, but it appears
that we may be able to receive the facility rent -free through at least December of
2004 (we would pay property tax at $3,463). The landlord is also willing to
donate the use of some office furniture and equipment through the same time
period. We would be responsible for utilities and janitorial services. Landscape
maintenance would be provided at no cost through the jail work crews.
Our plan is to search for grant or additional rent -free opportunities to continue
this program into 2005 and beyond.
2) Neighborhood Work Stations The Sheriffs Office is actively working
with cooperating Fire Districts to establish neighborhood work stations where
deputies would report for duty on a regular basis, receive electronic shift
briefings, complete and electronically submit reports and perform various
other law enforcement and investigative functions.
Because of security concerns, criminal suspects would not ordinarily be
transported to the neighborhood work stations. As the stations are regularly
staffed, they will not be promoted to the public as a location to go for law
enforcement assistance.
Depending on staffing levels, workloads and crime trends, not every
neighborhood work station will be used during each shift. The huge areas
deputies cover may encompass more than one neighborhood work station
and deputies would be assigned to report at various neighborhood stations
depending on timely trends, needs and assignments.
Locations for the neighborhood work stations include:
a) Britton Loop Fire Station
b) Sudden Valley Fire Station
c) Nugent's Corner Fire Station (Lawrence Road)
d) Birch Bay Fire Station
e) Undetermined location in Lynden Area
f) Undetermined location in Kendall Area
g) As noted above, the proposed field office location on Slater Road would
also serve as a neighborhood station.
The Fire Districts that have allowed us to use their facilities have done so
on a "rent -free° basis and will also not charge us for utilities, except in some
cases we will need to pay for our own telephone lines and computer
access.
Facility Needs
Each off site office will be equipped with a computer system that when operational, will
allow deputies to connect to the Sheriffs Office main computer network. Currently,
deputies return to the Public Safety Building to perform these functions and bottlenecks
exist at shift change with personnel standing around waiting to use computers. This
may also reduce some overtime costs associated with completing paperwork.
As noted above, various fire districts and the private sector have been very generous in
providing office equipment and furniture that will help reduce start-up costs. We have
also been able to attain a donation of surplus furniture from the Border Patrol as they
move their HIDTA operations. The total value of equipment donated by the Border
Patrol, the Fire Districts and the private sector is $10,340.
The Slater Road facility will require a rental payment of $3,463 to cover the cost of
property taxes for the donor of the building.
Logistical Issues
In decentralizing the Sheriffs Office, we anticipate a number of logistical issues and
have made plans for addressing them:
1) Exchange of Equipment. Deputies are assigned vehicles, but must share
some of the equipment they need to perform their duties (spike strips, radar units,
portable breath testing equipment). Future budget requests will contain
appropriations that will for the most part, fully equip each deputy (which will also
increase accountability for and decrease damage to equipment). Currently,
equipment will be exchanged at the neighborhood stations and field office.
2) Receiving /Delivery of Paperwork/Subpoenas The field office will
be designated as the central point for the receipt and delivery of these items.
Sergeants will ensure that items intended for deputies are delivered or that they pick
them up at the field office.
3) Computer Work Stations Computer work stations will be established at the
field and neighborhood stations. The implementation of this plan will help
eliminate a huge bottleneck that exists every day at the Public Safety
Building as deputies wait for available computers. Computer maintenance
and service at neighborhood stations through County Information
Services will be a challenge. Thus, we have requested a small redundancy
in the number of computer work stations actually needed so we can
physically transport work stations to IS if needed and still maintain a
continuity in the availability of work stations that actually work.
4) Communication with Command Staff. A member of the command staff will
regularly attend the weekly squad briefings. All members of the command staff are
also now required to ride with a deputy sheriff one tour a month. These steps will
help maintain communication and visibility.
Conclusion
As growth and the corresponding demand for law enforcement services increase, we
must find creative and new ways to better serve the public. Building on the concept of
neighborhood work stations, we are reviewing a number of other concepts to increase
community responsiveness:
t) Squad System. At present, deputies routinely report to two or more sergeants
during their work week. We are trying to develop a squad system where shift
sergeants and deputies will work the same hours and have the same days off.
This will enhance accountability, problem - solving, teamwork and supervision.
2) Assigned Areas Deputies currently are assigned to work areas through
supervisory discretion that is at least in part based on, deputy seniority. We
are developing a system that will allow deputies to work in the same
geographical areas for extended periods of time. This will allow them to be
better acquainted with residents, businesses and problems.
3) Volunteer Programs During 2004, we plan on increasing the use of
volunteers in the organization to handle minor incidents and perform certain
crime prevention functions. The reserve program will be revitalized.
Outcome -Based ASR
Addendum to ASR or Budget Supplemental
This request is for:
❑ New Service
❑ Enhancement to Existing Service
❑ Other Expenditure ($5,000 or greater)
1. Problem Description
a) Describe the problem this request addresses and why Whatcom County
needs to address it.
Providing an adequate and rapid response to critical incidents and proactively
addressing neighborhood problems with current deputy staffing levels is a challenge
for the Sheriffs Office. Using a system of patrol zones and resident deputy
programs, the Shenfrs Office provides service throughout Malcom County's 2150
square miles. Widely dispersed over huge areas, a single deputy sheriff may need
to drive 70 or more miles to reach an emergency. When lives may literally depend
on seconds, this is unacceptable. Further exasperating this problem is that deputies
literally drive from assignment to assignment and have little time to address
community crime problems or perform proactive crime prevention functions.
2. Customer
a) Who are the primary customers for this service?
Residents and Visitors of Whatcom County
b) What customer need will the ASR address?
Increase the delivery efficiency and effectiveness of public safety services in
Whatcom County.
c) How will this improve customer service?
Until very recently, deputies reported to the Public Safety building at the beginning
and end of their tours of duty. Three times a day the county was virtually
unprotected in terms of immediate response with all on -duty deputies in downtown
Bellingham performing shift change functions. To increase the availability of
deputies and the time theyhave available forlaw enforcement functions, the
Sheriffs Office has experimented with having deputies begin and end their patrol
shifts in the areas of the county they serve. Additional logistical support will allow
the Sheriffs Office to continue this program and maximize its effectiveness.
Through a partnership with a number of public and private entities, the Sheriffs
Office plans to establish one field office and six neighborhood work stations
throughout Whatcom County. _
I;WJmin \Off Site Offs oV SR Format BudWt Supplemental Lefler to ax .000 1
05!01/03; 4:11 PM
3. Description
a) Describe the proposed activity or service.
The purpose, location and characteristics of the field office and neighborhood work
stations are listed below:
1) Field Office : The Sheriffs Office is actively working with the private sector to
obtain the donation of a centrally located office that will provide a number of
functions including:
a) Provide a forum for weekly squad briefings and other operational and
tactical meetings in a location allowing easy east -west and 1 -5 access, The
plan is that deputies will report to the field office on the first day of their
work week to meet with supervisors, receive roll -call training/briefings and
address other issues;
a) Provide office space for the sergeants that supervise the deputies, bring
them closer to the areas they serve and facilitate a meeting area in a
location more central than the Public Safety Building; this will also
enhance the sergeants accessibility to the deputies and improve
supervisory practices;
b) Provide an area where deputies can easily reach from all patrol areas to
pick up and deliver paperwork and exchange equipment;
c) The field office would double as a neighborhood work station for the
central area of the county,
d) As the office would not be staffed on a regular basis, it will not be
promoted, as a location for citizens to go for assistance and signage will
be minimal. However, further uses of the office would be considered as
volunteer programs and staffing become available.
e) Evidence storage will be provided at the current evidence facility at Smith
and Northwest Roads.
We are currently looking at a 1680 square foot site on Slater Road just west of I-
5. The landlord is currently reviewing the matter with his partners, but it appears
that we may be able to receive the facility rent -free through at least December of
2004 (we would pay property tax at $3,463). The landlord is also willing to
donate the use of some office furniture and equipment through the same time
period. We would be responsible for utilities and janitorial services. Landscape
maintenance would be provided at no cost through the jail work crews.
I:W in\OR Site OXfcesWSR Formal Budget SuWemnWl Letter to Fec.doc 2
06/01/03; 4:11 PM
Our plan is to search for grant or additional rent -free opportunities to continue
this program into 2005 and beyond.
2) Neighborhood Work Stations The Sheriffs Office is actively working
with cooperating Fire Districts to establish neighborhood workstations where
deputies would report for duty on a regular basis, receive electronic shift
briefings, complete and electronically submit reports and perform various
other law enforcement and investigative functions.
Because of security concerns, criminal suspects would not ordinarily be
transported to the neighborhood workstations. As the stations are not
regularly staffed, they will not be promoted to the public as a location to go for
law enforcement assistance.
Depending on staffing levels, workloads and crime trends, not every
neighborhood workstation will be used during each shift. The huge areas
deputies cover may encompass more than one neighborhood work station
and deputies would be assigned to report at various neighborhood stations
depending on timely trends, needs and assignments.
Locations for the neighborhood work stations include:
a) Britton Loop Fire Station
b) Sudden Valley Fire Station -
c) Nuoent's Comer Fire Station Lawrence Road)
d) Birch Be Fire Station
e) Undetermined location in Lynden Area
n Undetermined location in Kendall Area
g) As noted above, the proposed field office location on Slater Road would
also serve as a neighborhood station.
The Fire Districts that have allowed us to use their facilities have done so on
a 'rent-free" basis and will also not charge us for utilities, except in some
cases we will need to pay for our own telephone lines and computer access.
b) Specify the advantages of this ASR's approach to the problem and what
other approaches you have considered. Why is the ASR's approach
superior to other possible solutions?
This solution is the most cost - effective and readily achievable option that has been
explored and leverages previous planning efforts and existing resources. Other
options and solutions that have been considered include:
I:VWmin \OR Slte OR¢es\ASR Format Budget Supplemental Letter to Exec.doc 3
05/01103:4:11 PM
• Redistricting and change of patrol areas — This requires extensive statistical,
mapping and computer programming work to accomplish. This will be
required eventually, especially with the anticipated update of the Computer
Aided Dispatch and Enhanced 911 system.
• A new Substation Facility pilot project that was researched and presented as
an ASR in the 2001 budget and also as a proposed Law and Justice Council
project. (Attached, with subsequent updates of cost increases)
• Moving the entire Sheriff's Office facility to a more central location in the
County.
• Obtaining and implementing and supporting the necessary technology and
infrastructure to allow independent field operations for all patrol personnel.
This would be the `virtual office"approach where each patrol deputy has
electronic access to all necessary information and can rile reports and other
documents via wireless technology in each patrol vehicle.
• A 'fast- treck"ASR for the 2002 budget was submitted requesting funds to
establish a field station in Birch Bay similar to the stations described above.
This ASR was not approved for the 2002 Budget. Since that initial proposal
further work has been done in order to reduce costs and partner with public
and private sectors to carry this concept forward.
• The foundation for several of the field offices has been laid over the last
several years through planning efforts with several fire districts in order that
they could incorporate designated space in their new facilities. This
collaborative planning effort continues today to the benefit of the Sheriffs
Office and Whatcom County.
4. Outcomes
a) Describe the expected outcomes from this ASR.
It is our intention that deputies will be assigned to specific areas for set periods of
time. This would allow them to become more familiar with the area and people that
reside within them. Rather then meet at the Sheriffs Office for daily briefings and
then leaving the station to drive to their assigned areas, we are anticipating that
deputies will respond to their preassigned areas daily and begin patrol activities
there. The Field Office and Neighborhood Work Stations as described above will
facilitate the direct reporting of patrol deputies to these areas. This will have the
effect of reducing response times significantly for calls for service that come in
during our shift changes. This will also increase our coverage of patrol units in an
area as units will be going into and out of service from the area at the same time and
will effectively increase patrol times within assigned boundaries. Essentially, units
will arrive in their areas much sooner then they do now and will leave later then
current practice allows.
I:Ndm \Off Site Office SR Formal Budget Supplemental Letter b Execdoc
05101/03; 4:11 PM
We view this as a proactive step towards developing a new partnership with the
community. We feel that this program will aid us in moving from a reaction -driven
policing model where we only respond to problems that already have occurred, to a
community - policing model where our officers develop a rapport with the citizens they
serve. It will increase officer effectiveness by greater familiarity with people and
locations within patrol areas and hopefully will impart a greater feeling of safety to
residents.
These facilities will improve the efficiency and the effectiveness of Sheriffs Office
operations by migrating our main operations into the community.
b) What is the date the expected outcomes will occur?
The initial phase of this project is already underway. Several field deployment
scenarios are being run in a trial phase. Several offices located at fire stations are
currently being used, including a temporarily located meeting room. An evaluation
of these scenarios and facilities will be done in the month of May 2003, which will
include a review by shift supervisors and command staff
At this date, these offices already exist with the exception of the Nugents Comer
building which is scheduled to be completed in mid-June, 2003. The other offices
are in various stages of readiness and depending upon purchases and/or installation
of office equipment and computers can be ready within 60 days.
The date for full and final implementation is dependent upon funding, but we
anticipate that within the next six months we will be at 80% -90% completion.
Outcomes related to improved service and community policing will improve over time
as deployment, operations and policing strategies change as a result of this concept.
c) If there are interim targets (milestones), what are they and when will these
occur?
• Finalize agreement to use Slater Road building. Date (TBD)
• Obtain and install computer equipment for all locations. Dependent upon
(TBDng and the ability of information Services to complete the work requests.
• Office furniture is partially completed and the balance of what is needed is
part of the ASR. If funded this can be completed within 30 days.
• Review of security requirements for each site.
• Review of connectivity requirements for each site.
Identification of continuing logistical Issues
In decentralizing the Sheriffs Office, we anticipate a number of logistical
issues and have made plans for addressing them:
NdmWOH Site Offces SR Format Budget Supplemental Letter b Exec.dec
05/01/03; 4:11 PM
1) Exchanqe of Equipment Deputies are assigned vehicles, but must share
some of the equipment they need to perform their duties (spike strips, radar
units, portable breath testing equipment). Future budget requests will contain
appropriations that will for the most part, fully equip each deputy (which will
also increase accountability for and decrease damage to equipment).
Currently, equipment will be exchanged at the neighborhood stations and field
office.
2) Receiving /Delivery of Paperwork/Subooenas The field office will
be designated as the central point for the receipt and delivery of these items.
Sergeants will ensure that items intended for deputies are delivered or that
they pick them up at the field office.
3) Additional Computer Workstations Work stations will be established at the
field and neighborhood stations. The implementation of this plan will help
eliminate a huge bottleneck that exists everyday at the Public Safety
Building as deputies wait for available computers. Computer maintenance
and service at neighborhood stations through County Information
Services will be a challenge. Thus, we have requested a small redundancy
in the number of computer work stations actually needed so we can
physically transport work stations to IS if needed and still maintain a
continuity in the availability of work stations that actually work.
4) Communication with Command Staff. A member of the command staff will
regularly attend the weekly squad briefings. All members of the command
staff are also now required to ride with a deputy sheriff one tour a month.
These steps will help maintain communication and visibility.
d) How will you know whether the outcomes happened?
Several options exist to measure the effectiveness of the program outcomes.
Response times, crime reductions, clearance rates, and statistical measurement
of deputy availability in terms of uncommitted patrol time. Activity reporting and
citizen's surveys can also be utilized.
5. Justification
a) Describe why the taxpayers of Whatcom County would perceive this ASR
as a good investment.
Increasing the availability and effectiveness of the Sheriffs patrol force provides
increased value for each tax dollarspent on law enforcement in Whatcom
County.
b) Does this ASR address a specific goal from the Whatcom County Strategic
Plan? If not, how does it relate to the Plan?
This ASR addresses a number of specific goals of the WCSP.
I:VWnin\Olf Site Office ASR Formal Budget Supplemental Letter b Fxec.doc
0901103; 4:11 PM
Goal 1 -A
Provide responsive and fair customer service;
(Reduction in response times, increase deputy availability, better
use of resources, increased community policing component)
Goal 1 -C
Develop technology solutions that improve the delivery of County
Services;
(Increased use of County computer network in Field stations and
neighborhood locations — improved reporting procedures to
leverage existing system resources)
Goal 2 -8
Review of organization and operations to enhance effidency;
(Operational changes associated with this ASR will necessitate
further review. This ASR is based on a review of current
operations.)
Goal 6-A
Serve in a leadership/facilitation role to address community issues;
(The Sheriff's Office has taken a leadership role in improving the
delivery of law enforcement services to unincorporated areas of the
county through this project.)
Goal 6 -8
Act as a catalyst for positive community - oriented change.
(The increased presence of deputies in the unincorporated areas
will serve as a catalyst in conjunction with the increased focus on
community policing.)
c) What are the potential impacts, including cost savings, on other County
departments?
There will be a signfcant impact on the Information Services department due to
technology requirements and remote locations of computer equipment. Facilities
Management may also be impacted with various issues depending upon any
future expansion associated with this project
6. Key Players
a) Who will be responsible for implementing this ASR?
Undersheriff Carey James
b) Who will measure its success in terms of outcomes?
Undersheriff Carey James
CVWmin \Off Site Offices\ASR Fi t Budget Supplemental Letter to aecAw 7
05/OM; 4:11 PM
c) Specify any other persons or agencies whose involvement is critical for
this ASR to succeed. Indicate how and why they will cooperate.
Various fire districts, which are identified above. Private entity for donated building
as identified above.
The fire districts have worked in a collaborative manner with the Sheriffs Office for a
number of years, and we expect that this positive relationship will continue.
7. Potential Funding Sources
a) If this ASR is not supported with fees or grant revenues, describe any
potential fees or grants that would support this ASR.
None identified at this time, however grant and alternative- funding mechanisms
will be researched on an ongoing basis.
I:Ndmin \OR Site OfficesNSR Fo t Budget Supplemental Letter m Exec.doc
05/01/03; 4:11 PM
WCSO Offsite Office Budget Projection
Totals - All Offices
Britton Loop- 1
$1,186.00
Birch Bay - 2
$3,241.00
Sudden Valle - 3
$2,831.00
NugenVs Comer - 4
$3,057.00
Kendall - 5
$3,757.00
L nden -6
$3,757.00
Slater Road - 8
1
$32,365.00
1 $72,434.00
$8,960.00
Alarm System
1
Off Site Office Subtotal
1 $50,194.00
Misc Items for Startup
PBTS (10 )
$3,480.00
Cost
Total
Phone
14
$50.00
$5,600.00
Total
$3,480.00
$50.00
Total Startup Costs
$53,674.00
1
Total Operating Costs 2003
1 $72,434.00
Operational Costs - Year 2003'
Monthly Costs
Numberl
Cost
Total
Phone
14
$50.00
$5,600.00
Internet
10
$50.00
$4,000.00
Jan SvcJU0lities
1
$13,440.00
$8,960.00
Alarm System
1
$25.00
$200.00
Total for 2003
1$11IJ60.00
'This amount is based on an eight month period from May 1 to December 31, 2003. A yearly total for
these items would be a total of $13,440 based on an estimate of $8 per square foot per year from
Facildies Maintenance. The total operating costs for a 12 month period would be $32,940.
Totals Updated 5113/03
WCSO Offsite Offices Budget Projection
Item
Number
Cost/item
Have: Yes /No
Cost
Desk
0
$400.00
yes
$0.00
Chair,
0
$180.00
yes
$0.00
Chair Pad
0
$125.00
yes
$0.00
Garbage Can
0
$15.00
es
$0.00
Phone
0
$35.00
es
$0.00
Computer
0
$1,270.00
yesimo
$0.00
Phonelinlemet Connection
1
$100.00
no
$100.00
Printer/FAX/Copier
0
$275.00
yes
$0.00
Locks
1
$300.00
no
$300.00
Shredder
0
$85.00
yes
$0.00
File Cabinet
1
$460.00
no
$160.00
Office Supplies
1
$175.00
no
$175.00
Portable Charger
0
$90.00
no
$0.00
Delivery Pouch
0
$6.00
yes
$o.00
Bulletin Board
1
$94.00
no
$94.00
In Basket
1
$7.00
no
$7.00
Cleaning Supplies
1
$50.00
no
$50.00
$0.00
$0.00
$0.00
$0.00
$O.Ba
Total
$1,186.00
Britton Loop - 1
WCSO Offsite Offices Budget Projection
Item
Number
Cost/Item
Have: Yes/No
Cost
Desk
0
$400.00
yes
$0.00
Chair,
0
$180.00
yes
$0.00
Chair Pad
0
$125.00
yes
$0.00
Garbage Can
1
$15.00
no
$15.00
Phone
1
$35.00
no
$35.00
Computer
1
$1,270.00
no
$1,270.00
Phone /Internet Connection
1
$100.00
no
$100.00
Pnrder/FAX/Co 'er
1
$275.00
no
$275.00
Prox Locks
1
$675.00
no
$675.00
Shredder
1
$85.00
no
$85.00
File Cabinet
1
$460.00
no
$460.00
Office Supplies
1
$175.00
no
$175.00
Portable Chafper
0
$90.00
no
$0.00
Delivery Pouch
0
$6.00
yes
$0.00
Bulletin Board
1
$94.00
no
$94.00
In Basket
1
$7.00
no
$7.00
Cleaning Supplies
1
$50.00
no
$50.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total
$3,241.00
Birch Bay- 2
WCSO Offsite Offices Budget Projection
Item
Number
Cost/Item
Have: Yes /No
Cost
Desk
0
$400.00
yes
$0.00
Chair,
0
$180.00
yes
$0.00
Chair Pad
0
$125.00
yes
$0.00
Garbage Can
1
$15.00
no
$15.00
Phone
0
$35.00
no
$0.00
Computer
1
$1,270.00
no
$1,270.00
Phone /Intemet Connection
1
$100.00
no
$100.00
Printer/FAX/Copier
1
$275.00
no
$275.00
Lock
1
$300.00
no
$300.00
Shredder
1
$85.00
no
$85.00
File Cabinet
1
$460.00
no
$460.00
Office Supplies
1
$175.00
no
$175.00
Portable Charger
0
$90.00
no
$0.00
Delivery Pouch
0
$6.00
yes
$0.00
Bulletin Board
1
$94.00
no
$94.00
In Basket
1
$7.00
no
$7.00
Cleaning Supplies
1
$50.00
no
$50.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total
$2,831.00
Sudden Valley - 3
WCSO Offsite Offices Budget Projection
Item
Number
Cost/ltem I
Have: Yes/No
Cost
Desk
0
$400.00
yes
$0.00
Chair,
2
$180.00
no
$360.00
Chair Pad
1
$125.00
no
$125.00
Garbage Can
1
$15.00
no
$15.00
Phone
1
$35.00
no
$35.00
Computer
1
$1,270.00
no
$1,270.00
Phone /Imemet Connection
1
$100.00
no
$100.00
Printer/FAX/Copier
1
$275.00
no
$275.00
Lock
0
$300.00
yes
1 $0.00
Shredder
1
$85.00
no
$85.00
File Cabinet
1
$460.00
no
$460.00
Office Supplies
1
$175.00
no
$175.00
Portable Charger
0
$90.00
no
$0.00
Delivery Pouch
1
$6.00
no
$6.00
Bulletin Board
1
$94.00
no
$94.00
In Basket
1
$7.00
no
$7.00
Cleaning Supplies
1
$50.00
no
$50.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total
$$,057.00
Nugents Comer - 4
WCSO Offsite Offices Budget Projection
Item
Number
Cost/Item
Have: Yes/No
Con
Desk
1
$400.00
no
$400.00
Chair,
2
$180.00
no
$360.00
Chair Pad
1
$125.00
no
$125.00
Garbage Can
1
$15.00
no
$15.00
Phone
1
$35.00
no
$35.00
Computer
1
$1,270.00
no
$1,270.00
Phone/Intemet Connection
1
$100.00
no
$100.00
Printer/FAX/Copier
1
$275.00
no
$275.00
Lock
1
$300.00
no
$300.00
Shredder
1
$85.00
no
$85.00
File Cabinet
1
$460.00
no
$460.00
Office Supplies
1
$175.00
no
$175.00
Portable Charger
0
$90.00
no
$0.00
Delivery Pouch
1
$6.00
no
$6.00
Bulletin Board
1
$94.00
no
$94.00
In Basket
1
$7.00
no
$7.00
Cleaning Supplies
1
$50.00
no
$50.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total
$37757.00
Kendall - 5
WCSO Offsite Offices Budget Projection
Item
Number
Cost/Item
Have: Yes/No
Cost
Desk
1
$400.00
no
$400.00
Chair,
2
$180.00
no
$360.00
Chair Pad
1
$125.00
no
$125.00
Garbage Can
1
$15.00
no
$15.00
Phone
1
$35.00
no
$35.00
Computer
1
$1,270.00
no
$1,270.00
Phone/Intemet Connection
1
$100.00
no
$100.00
Printer/FAX/Copier
1
$275.00
no
$275.00
Pmx Lock
1
1 $300.00
no
$300.00
Shredder
1
$85.00
no
1 $85.00
File Cabinet
1
$460.00
no
$460.00
Office Supplies
1
$175.00
no
$175.00
Portable Charger
0
$90.00
no
$0.00
Delivery Pouch
1
$6.00
no
$6.00
Bulletin Board
1
$94.00
no
$94.00
In Basket
1
$7.00
no
$7.00
Cleaning Supplies
1
$50.00
no
$50.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total
1
$3,757.00
Lynden - 6
WCSO Offsite Offices Budget Projection
Item
Number
Cost/ltem
Have: Yes /No
Total Cost
Desk
0
- $400.00
$0.00
Chair,
3
$180.00
es7/no
$540.00
Chair Pad
6
$125.00
no
$750.00
Garbage Can
8
$15.00
no
$120.00
Phones
9
$35.00
no
$315.00
Computer
4
$1,270.00
no
$5,080.00
Phone Connection
9
$50.00
no
$450.00
Printer/FAX/Copier
1
$275.00
no
$275.00
Printer/Laser
1
$300.00
no
1 $300.00
Printer /Ink Jet
0
$150.00
no
1 $0.00
Utility Tables 20x60 Metal
3
$225.00
yes21no
$675.00
Locks
4
$300.00
no
$1,200.00
Shredder
2
$85.00
no
$170.00
File Cabinet
3
$460.00
no
$1,380.00
Office Supplies
'1
$450.00
no
$450.00
Portable Charger
0
$0.00
no
$0.00
Delivery Pouch
0
$6.00
no
$0.00
Bulletin Board
a
$94.00
no
$752.00
In Basket
2
$75.00
no
$150.00
Cleaning Supplies
1
$50.00
no
$50.00
Conference Table
0
$1,200.00
Yes
$0.00
White Boar
1
$630.00
no
1 $630.00
Video Can
1
$275.00
no
1 $275.00
Mail Boxes 2x36
0
$330.00
yes
$0.00
Bookshelves
7
$350.00
no
$2,450.00
TVNCRIDVD
1
$480.00
no
$480.00
Wire Phones/Computers
1
$6,863.00
no
$6,863.00
Long Table - 8'
0
$250.00
yes
$0.00
Microwave
0
$100.00
yes
$0.00
Refrid emtor
0
$390.00
yes
$0.00
Lockers - USED
1
$500.00
no
$500.00
Clock
1
$45.00
no
$45.00
Alarm System
1
$4,075.00
no
$1,075.00
Window Coverings
7
$120.00
no
$840.00
Internet Connections
1
$50.00
$50.00
Rent
1
$3,500.00
$3,500.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
0
$0.00
$0.00
Total
$32,365.00
Slater Road - 7
$23,355.00
$9,010.00
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: Whatcom County Sheriffs Office
Requested By: Sheriff Bill Elfo
The following budget modification is requested:
Budget Transfer ' XX Budget Supplemental "
SOURCE: (Accounts to transfer from or funding source for supplemental)
2965.4334.0350 Traffic Safety Commission $ 3,500.00
ACCOUNTS TO INCREASE:
2965.6140
Overtime
$
3,153.00
2965.6210
Retirement
$
43.00
2965.6230
Social Security
$
241.00
2965.6259
Workers Comp
$
47.00
2965.6269
Unemployment
$
16.00
TOTAL $ 3,500.00
PURPOSE OF TRANSFER OR SUPPLEMENTAL:
We have just received grant to participate in the Click -It Or Ticket seat belt mobilization, May 19 - June 19,
2003. We are asking that these funds be put into our budget at this time.
Authorized By:
Department Head: Date 5/15/2003
Executive's Office:
Date Posted:
Date:
M
Transfers affecting samries and benefits or capital accounts must he authorized by the County UecNive. Transfers
affecting other objects do na need Executive office approval.
" supplemental requests, if approved by the Executive, will he (awarded to the County Council for Authorization.
Mc: /misGfwmsMd_ mod
WHATCOM COUNTY
CAREY JAMES
SHERIFF'S OFFICE
UNDERSHERIFF
CORRECTIONS
JEFF PARKS
BILL ELFO
CHIEF CRIMINAL DEPUTY
SHERIFF
DUSTIN HURLBUT
PUBLIC SAFETY BUILDING
CHIEFCIVIL DEPUTY
311 Grand Avenue
WENDY JONES
Bellingham. WA 98225 -4878
CHIEF DF CORRECTIONS
May 15, 2003
I
TO: Pete Kremen, County Executive MAY 1 5 2003
FROM: Sheriff William Elfo j3ff;�- PETE KREMEN
COUNTY EXECUTIVE
RE: Supplemental
We have received approval for a reimbursable grant from the Washington Traffic
Safety Commission for participation in the Click -It or Ticket seat belt mobilization,
May 19 — June19, 2003. We will be participating in six multi - jurisdictional
emphasis patrols being coordinated by the Whatcom County Traffic Safety
Team. At this time we are asking for approval for spending authority.
SHERIFF
CORRECTIONS
(360) 676 -6650
(360) 384 -5360
FAX: (360) 738 -2494
(360) 676 -6848
(360) 384 -3291
FAX: (360) 738 -2480
Whatcom County
Budget Modification Request
Department Planning & Development
Requested by Hal H. Hart
The following budget modification is requested: (check one)
Budget Transfer' ✓ Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cast Center Acct Number Oescnption Amount
830. 4322 1000 Buildings Structures & Polo 5,400.00.
830 4345.8310 Plan Check 5,400.00
_..._._. $10,800.00
Accounts to Increase:
Cost Center Acct Number Oescnptlon Amount
820 6140 Overtime 1,850.00
830 6140 Overtime 8,950.00
__$10,800.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
Emergency request to support a skeleton staff to offer additional permit intake office
hours to the public in order to return the 5 - 6 week wait for an appointment to the 2
week appointment level of service.
Authorizations:
Department Head Date
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
"Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budget modification.xls 2/24/99 EB
WHATCOM COUNTY 3r. '`� HAL H. HART, A.I.C.P.
PLANNING & DEVELOPMENT Director
SERVICES
Bella gham, WA 8226 �95MrNGt�r
MEMORANDUM
TO: Pete Kremen, Whatcom County Executive
Whatcom County Council Members
FROM: Hal H. Hart, A.I.C.P., Director, qA' t
Planning & Development Services
DATE: June 2, 2003
RE: Temporary Increase in Office Hours to Accept Permit Applications
Emergency Budget Request
Attached is an emergency budget supplemental request to increase the Land Use and Building
Services Division Overtime Budget by $ 10,800 for the purpose of providing a temporary
increase in office hours due to increased activity. The proposal is for a skeleton staff to accept
permit applications for up to 72 additional office hours.
rimmo r..a-
On May 23, 2003 the County Executive and the Building Industry representatives met to discuss
the economic business concerns of the community due to the 5 — 6 week waiting period for a
permit appointment as well as concerns for the welfare of staff. P.D.S. needs to open its permit
intake counter for additional hours to reduce the backlog of permits waiting to be applied for.
This proposal is to maintain a skeleton staff to offer permit intake outside of normal business up
to 72 additional hours. If permit intake is returned to the two week appointment schedule prior
to the end of this period the additional hours will no longer be required.
Funding will come from the Permit Fees.
% \PDS- 1NOL9USERSWDS"ORICE %BUDGET 0031emememy extra Lours time 0530 mem.doc
ORce(360) 616-6907 County (30) 3804110 FAX(360)738 -2093
pCst[Ilco.whaloomma.us
Whatcom County
Budget Modification Request
Department Planning & Development
Requested by Hal H. Hart
The following budget modification is requested: (check one)
Budget Transfer' ✓ Budget Supplemental`*
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center Acct Number Description Amount
830 4322.1000 Buildings Structures & Egip 30,800.00
830 4345.8310 Plan Check 30,800.00
.... .... _. $61,600.00
Accounts to Increase:
Cost Center Acct Number Description Amount
820 6610 Salaries 2,800.00
820 6120 Extra Help 24,100.00
830 6120 Extra Help 34,]00.00
_. $61, 600.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
Emergency request to provide seasonal permit review assistance for the purpose of meeting
the minimum review time periods of up to 120 days.
Authorizations
Executive's Office Date /
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
"Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budget moditication.xls 2/24/99 Be
P4GGM COV
WHATCOM COUNTY 3s �� HAL H. HART, A.I.C.P.
PLANNING & DEVELOPMENT Director
SERVICES
5280 Northwest Drive
Bellingham, WA 98226 9stiiH�4
MEMORANDUM
TO: Pete Kremen, Whatcom County Executive
Whatcom County Council Members
FROM: Hal H. Hart, A.I.C.P., Director, AUr
Planning & Development Services
DATE: May 30, 2003
RE: Increase in Permit Volume Resulting in Review Backlog
Emergency Budget Request
Attached is an emergency budget supplemental request to increase the Land Use and Building
Services Division Extra Help Budget by $ 61,600 for the purpose of reducing the significant
backlog for permit reviews due to increased activity.
•• ,1•
Additional funds are requested for the purpose of providing temporary assistance to the Building
and Land Use Divisions to reduce the permit review backlog due to an unprecedented increase
in activity. P.D.S. has utilized Overtime, Comp. Time, Interns and Extra Help and is not able to
meet the required 120 day turn around period for permit review due to an unprecedented
increase in applications. As alternative options have been exhausted, temporary additional staff
are needed for approximately six months to return the permit turn around time to the miniumum
requirements up to 120 days.
These additional funds are for the purpose of providing temporary assistance to the Building
and Land Use Divisions. If the backlog reduction to the minimum requirements of up to 120 day
turnaround can be achieved prior to the end of the six month period the temporary staff will no
longer be required.
F07o fiiF41Ri2a
Funding will come from the Permit Fees.
\ WOS- 9VOLI kUSERSWDSWMORICEIBUDGET2003� Mency bulge) Backb90530 rn m.doc
OR
im (360) 696-6907 County (360) 380-8110 FAX (360) 938 -2493
pd&Qcowhatconn.waos
Whatcom County
Budget Modification Request
Department Planning & Development Services
Requested by Hal 'Hart
The following budget modification is requested: (check one)
Budget Transfer Budget Supplemental **
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center Acct Number Descrpfon Amount
830 4322.1000 Non -Bus Licenses and Permits 4,205.16
$4,205.16
Accounts to Increase:
Cost Center Acct Number Description Amount
800 6630 Professional Services 4,205.16
..$4,205.16
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
Fees for services provided by Aesoph consulting for P.D.S., Public Works, and the Health
Department in 2003. Discussions with Administration continued into the beginning of 2003.
Authorization to pay came some time later.
Authorizations' ��//y /J�y y���
Head— Date
Department _" !' , 3
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
"Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budget moditicaticn.xls 2/24/95 Ee
WHATCOM COUNTY
PLANNING & DEVELOPMENT
SERVICES
5280 Northwest Drive
Bellingham, WA 98226
tOOM CO
3= �
�9gN�MCt��
MEMORANDUM
TO Pete Kremen
County Executive I1
FROM Hal Hart, A.I.C.P., Director 41t�,41
Planning and Development Services
DATE: May 19, 2003
RE: Aesoph Consulting
Supplemental Budget Request
Hal H. Hart, A.I.C.P.
Director
�
M
MAY 19 20633
PETE KREMEN
COUNTY EXECUTIVE
Attached is a budget supplemental request in the amount of $ 4,205.16 to pay for the consulting
fees provided by Aesoph Consulting for P.D.S., Public Works, and the Health Department.
Background and Purpose
Discussions with Administration continued into the beginning of 2003. Authorization to pay came
some time later.
Funding Source
The funding source will be increased permit revenues.
Office (360) 6]6 -690] County (360) 3808110 FAX (360) 738 -2493
Whatcom County
Budget Modi£ cation Request
Department Planning & Development Servcies
Requested by Sylvia Goodwin _.
11 The following budget modification is requested: (check one)
Budget Transfer' ✓ Budget Supplemental'
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center Acct Number Descripton Amount
830 4322.1000 Non Business Licenses fi 5,000.00
$5,000.00
_... _ _.
Accounts to Increase:
Cost Center Acct Number Description Amount
2573 6630 Professional Services 5,000.00
$5,000.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
The additional funds are for thepurpose of holding an additional public meeting on June
14, 2003; follow up with the Lummi Island Steering Committee; produce a draft subarea
plan; and present the plan to the Planning Commission on September 25, 2003.
Authorizations
Department Head Date
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
"Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budget moditication.xle 2/24/99 Ee
WHATCOM COUNTY
PLANNING & DEVELOPMENT
SERVICES
5280 Northwest Drive
Bellingham, WA 98226
MEMORANDUM
TO Pete Kremen
County Executive
FROM: Hal Hart, A.I.C.P., Director
Planning and Development Services
DATE: May 19, 2003
RE: Lummi Island Subarea Planning
Supplemental Budget Request
Hal H. Hart, A.I.C.P.
Director
SYLVIA GOODWIN, A.I.C.P.
Planning Manager
Attached is a budget supplemental request to increase the Planning Division Budget by
$5,000.00 for the purpose of continuing the Lummi Island Subarea planning process.
Background and Purpose
On July 1, 2002 Whatcom County entered into a contract with EarthTech for the purpose of
preparing a Lummi Island Subarea plan. $30,000.00 was allocated for this work with funds
Coming from an additional service request approved by the County Council in 2002. The
additional funds are for the purpose of holding an additional public meeting on June 14, 2003;
follow up with the Lummi Island Steering Committee; produce a draft subarea plan; and
presenting the plan to the Planning Commission on September 25, 2003.
Funding Source
Funding will Come from the Permit Fees.
Office (360) 676 -6907 County (360) 380 -8110 FAX (360) 738 -2493
Whatcom County
Budget Modification Request
Department Planning & Development Services
Requested by Sylvia Goodwin _.
The following budget modification is requested: (check one)
Budget Transfer' /Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center Acct Number Description Amount
830 4322.1000 Non -Bus Licenses and Permits 2,550.00
$2,550.00
Accounts to Increase:
Cost Center Acct Number Description Amount
2500 6869.501 Equip Rental ER &R 2,550.00
_. _. _. _... $2, 550.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
in the 2003 budget the Planning Department was allocated $3,000.00 for the purchase of a
used vehicle. That amount will cover the purchase cost of the older vehicle but not the
monthly rental fee of approximately $425.00 per month (for the remaining six months of
this year).
Authorizations
Department Head 4kL 1 � Date 5� !r7" 63
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
"Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budget modification.xls 2/24/99 Ea
WHATCOM COUNTY
PLANNING & DEVELOPMENT
SERVICES
5280 Northwest Drive
Bellingham, WA 98226
MEMORANDUM
TO: Pete Kremen
County Executive
FROM: Hal Hart, A.I.C.P., Director " Nlul
.
Planning and Development Services
DATE: May 19, 2003
RE: Vehicle Maintenance Charges
Supplemental Budget Request
Hal H. Hart, A.I.C.P.
Director
SYLVIA GOODWIN, A.I.C.P.
Planning Manager
MAY 19 2003
PETE KREMEN
COUNTY EXECUTIVE
Attached is a budget supplemental request to increase the Planning Division Budget by
$2,550.00 for the purpose of paying rental fees for an additional vehicle for the remainder of
2003.
_T.1!1:17:iRT'F_T.L�1rIi:S:1;Ta
Long Range Planning currently has one vehicle, a Ford Taurus, which is used by 13 employees
plus interns. Increasingly demands have been made on the department to do inspections and
field work in the watersheds, agricultural lands, open space lands, urban growth areas, etc.
One vehicle is not sufficient for this. Also, as some of the terrain is quite rugged and often
muddy we are requesting this vehicle be a 4x4 truck.
In the 2003 budget the Planning Department was allocated $3,000.00 for the purchase of a
used vehicle. This will cover the purchase cost of the vehicle but not the monthly rental fee of
approximately $425.00 per month (for the remaining six months of this year).
The funding source will be increased permit revenues.
Office (360) 676 -6907 County (360) 30M110 FAX (360) 738 -2493
Whatcont County
Budget Modification Request
Department Planning & Development Services
Requested by Sylvia Goodwin
The following budget modification is requested: (check one) /
Budget Transfer" ✓ Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center Acct Number Description Amount
2561 4334.0421 GMA Grant 12,938.00
$12,938.00
Accounts to Increase:
Cost Center Amt Number Description Amount
2561 7210 Intergov'mt Prof. Svices. 12,938.00
$12,938.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
The purpose of this supplemental is to authorize receipt of the final GMA grant monies and
authorize payment of Intergovernmental Services to the City of Bellingham.
Authorizations:
Department Head - 1'.��fs(J - -dTf, l`� ,W1��e Date'/ �J
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budget modification.xls 2/24/99 Ee
WHATCOM COUNTY
PLANNING 8 DEVELOPMENT
SERVICES
5280 Northwest Drive
Bellingham, WA 98226
200M CO
P `ti
S
�9`Sr11N0'10�
MEMORANDUM
TO: Pete Kremen
County Executive �,,1
FROM: Hal Hart, A.I.C.P., Director i,
Planning and Development Services
DATE: May 19, 2003
RE: Growth Management Grant
Supplemental Budget Request
Hal H. Hart, A.I.C.P.
Director
SYLVIA GOODWIN, A.I.C.P.
Planning Manager
MAY 19 2003
PETE KREMEN
COUNTY EXECUTIVE
Attached is a budget supplemental request to authorize receipt of the final grant payment in the
amount of $ 12,938.
Long Range Planning received the Growth Management Grant in 2002. The grant included
arrangements for four payment installments. This will authorize receipt of the final grant
payment and the subsequent payment for Intergovernmental Services to the City of Bellingham.
f3�F�a
The funding source is the Washington State Department of Community, Trade and Economic
Development.
Office (360) 676-6907 County (360) 380 -8110 FAX (360) 7382493