HomeMy WebLinkAboutord2003-025WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2003 -152
CLEARANCES
niria
D re
Date Received in Council 0 ¢
A enda Date
Assigned to:
originator. Executive ogre
1 i
ice:
04108
Intro
Division Head:
o�
04122
Finance Committee; Council
Dept. Head: AS Dept
APR 1 2003
wwd'lGnow^iyc+}Illy'°
i�V1.�!NUiI
Prosecutor
Purchasing/Budgec
Yzo
Evacuate: Pete Kremen
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SUBJECT: 2003 Supplemental Budget Request #4
ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests
SEPA review required? ( ) Yes ( x ) NO
Should Clerk schedule a hearing ? ( ) Yes ( x ) NO
SEPA review completed? ( ) Yes ( x ) NO
Requested Date:
SUMMARY STATEMENT:
Distribution
Request
Supplemental #4 requests funding from the General Fund:
(1) To appropriate $12,979 to the Sheri Department, from grant finding
received, to expend the balance olithe 2001 LLEB grant.
Indicate those vela should receive
List specific names to the right.
a copy after Council action.
(2) To approprlate$290,837 to fund the retroactive 2002 pay increases for
ADS Facilities Management
Teamsters and Local 17 employees.
From the Public Works -Road fund:
(3) To appropriate $123,583 lo fund the retroactive 2002 pay increases for
ADS Finance
Brad Bennett
ADS Human Resources
ADSI J Services
Teamsters employees.
From the Election Reserve Fund.
Assessor
(4) To appropriate $4,175 to fund the retroactive 2002 pay increases for Teamsters
employees.
From the Water Resources Fund:
Auditor
Cooperative Extension
District Court
(5) To appropriate $7,726 to fund the retroactive 2002 pay increases for Teamsters
employees.
From the Solid Waste Fund:
(6) To appropriate $2,341 to fund the retroactive 2002 pay increases far Teamsters
employees.
Executive
Francine Kincaid
Dewe Desler
Health
Hearing Examiner
From the Whatcom County Investment Fund:
(7) To appropriate $672 to find the retroactive 2002 pay increases for Teamsters
Jail
employees.
From the Public Utilities Improvement Fund.
(8) To appropriate $225, 000 lo fund design, engineering and specs for bidding on
Juvenile
Parke
Planning
jail and juvenile detention controls replacement project.
(9) To appropriate $50,000 to examine and report extent of damage to the
Prosecutor
Courthouse exterior, develop spec package for bidding and cost estimate for
Public Works
repairs.
(10) To appropriate $55, 000 m fund installation offtber optic system.
Sheri
Superior Court
From the Equipment Rental & Revolving Fund:
(11) To appropriate $20,427 to fund the retroactive 2002 pay increases for
Treasurer
Teamsters employees.
From the Administrative Services Fund:
(12) To appropriate $43,870 m fund the retroactive 2002 pay increases for
Teamsters employees.
(13) To appropriate $50,000from Building Replacement to fund replacement ofjail
controlpanel.
COUNCIL ACTION TAKEN:
2003- 152 418/2003'. Introduced
Ordinance � � or &esolu ion Nbuilbe: 025
(this item): �
I9Bl 42212003: Adopted 7 -0, Ord. #2003 -025
SPONSORED BY: Consent
PROPOSED BY: Executive
INTRODUCTION DATE: 04/08/03
ORDINANCE NO. 2003 -025
AMENDMENT NO. 4 OF THE 2003 BUDGET
WHEREAS, the 2003 budget was adopted November 12, 2002; and,
WHEREAS, changing circumstances require modifications to the approved 2003 budget;
and,
WHEREAS, the modifications to the budget have been assembled here for deliberation by
the Whatcom County Council.
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2003
Whatcom County Budget Ordinance #2002 -370 is hereby amended by adding the following
additional amounts to the budgets included therein:
I: \BUDGET \SUPPLS \2003 SUPPL \Supplemental #4.doc
Expenditures
Revenues
Net
Effect
General Fund
Assessor
28,687
0
28,687
Auditor
8,075
0
8,075
Cooperative
Extension
21000
0
21000
District Court
8,697
0
8,697
District
Court
Probation
13,930
0
13,930
Hearing
Examiner
1,577
0
1,577
Juvenile
40,710
0
40,710
Non-departmental
11523
0
1,523
Parks &
Recreation
37,343
0
37,343
Planning &
Development
47,521
0
47,521
Prosecuting Attorney
22,922
0
22,922
Public
Defender
14,880
0
14,880
Public
Health
32,514
0
32,514
Sheriff
12,979
0
12,979
Superior Court
18,089
0
1 18,089
Treasurer
12 369
0
12,369
Total General Fund
303,816
0
303,816
County Road Fund
123,583
0
123,583
Election Reserve Fund
4,175
0
4,175
Water Resources Fund
7,726
0
7,726
Solid Waste Fund
2,341
1 0
1 21341
I: \BUDGET \SUPPLS \2003 SUPPL \Supplemental #4.doc
WC Investment Pool
672
0
672
Public Utilities Improvement Fund
330,000
0
330,000
Equip. Rental & Revolving
20,427
0
20,427
Admin Services Fund
93870
0
93 870
Total Add'I Supplemental
W M
1 _Q
gM
ADOPTED this 22 day of
Dana Brown- Davis, Council Clerk
APPROVED AS TO FORM:
Civil Deputy P R .ptor
2003.
WHATCOM COUNTY COUNCIL
WH TCOM CODUNTY,W WASHINGTON
;/ �'
I: \BUDGET \SUPPLS \2003_SUPPL \Supplementa1 #4.doc
Chair of the Council
( ) Denied
WHATCOM COUNTY
Summary of the 2003 Supplemental Budget Ordinance No. 4
Net Effect to
Fund
Increased
Balance
Expenditure
(Increased)
(Increase)
Department/Fund
Description
Decrease
Revenue
Decrease
General Fund
To fund, from 2001 grant
funding, cameras and
Sheriff
computer equipment.
12,979
0
12,979
To fund teamster's 2002
Assessor
retro wa a settlement.
28,687
0
28,687
To fund Teamster's 2002
Auditor
retro wage settlement.
8,075
0
8,075
To fund Teamster's 2002
Cooperative Extension
retro wage settlement.
2,000
0
2,000
To fund Teamster's 2002
District Court
retro wage settlement.
8,697
0
8,697
To fund Teamster's 2002
District Court Probation
retro wa a settlement.
13,930
0
13,930
To fund Teamster's 2002
Hearing Examiner
retro wa a settlement.
1,577
0
11577
To fund Teamster's 2002
Juvenile
retro wage settlement.
40,710
1 0
40,710
To fund Teamster's 2002
Non-departmental
retro wage settlement.
1,523
0
1,523
To fund Teamster's 2002
Parks
retro wage settlement.
37,343
0
37,343
To fund Teamster's 2002
Planning & Development
retro wage settlement.
470521
0
47,521
To fund Teamster's 2002
Prosecuting Attorney
retro wage settlement.
22,922
0
22,922
To fund Teamster's 2002
Public Defender
retro wage settlement.
14,880 1
0
14,880
To fund Teamster's & Local
17's 2002 retro wage
Public Health
settlement.
32,514
0
32,514
To fund Teamster's 2002
Superior Court
retro wage settlement.
18,089
0
18,089
To fund Teamster's 2002
Treasurer
retro wage settlement.
12 369
0
12,369
Total
General Fund
3032816
0
303,816
I:\BUDGET\SUPPLS\2003—SUPPL\SupplementaI #4.doc
County Road Fund
To fund Teamster's 2002
retro wage settlement.
123,583
0
123,583
Election Reserve Fund
To fund Teamster's 2002
retro wage settlement.
4,175
0
4,175
Water Resources Fund
To fund Teamster's 2002
retro wage settlement.
7,726
0
7,726
Solid Waste Fund
To fund Teamster's 2002
retro wage settlement.
2,341
0
2,341
WC Investment Pool
To fund Teamster's 2002
retro wage settlement.
672
0
672
Public Utilities Imp Fund
A.S. Facilities -
Jail /Juvenile Controls
A.S. Facilities - CH
Exterior
Executive - Fiber Optic
To fund design study on jail
controls and juvenile
detention controls
replacement project.
To fund repair study on
exterior of Courthouse.
To fund installation of fiber
optic cable.
225,000
50,000
55,000
0
0
0
225,000
50,000
55.000
Total Public Util Imp Fund
330,000
0
330,000
Equip. Rental &
Revolving
To fund Teamster's 2002
retro wage settlement.
20,427
0
20,427
Admin Services Fund
To fund Teamster's 2002
retro wage settlement.
43,870
0
43,870
A.S. Facilities - Jail Control
Panel from BR &R
To fund, from the Building
Replacement Fund,
replacement of jail control
Ranel.
50 000
0
50 000
Total Admin Services Fund
93 870
0
93,870
Total Add'I Supplemental I
I
$86 610
I
0
I: \BUDGET \SUPPLS \2003_SUPPL \Supplementa1 #4.doc
WHATCOM COUNTY
j
CAREY JAMES
SHERIFF'S OFFICE
CORRECTIONS
UNUERSHERIFF
(360) 676 -6650
(360) 384 -5360
JEFF PARKS
BILL ELFO
(366) 384 -3291
CHIEF CRIMINAL OEPUTV
SHERIFF
DUSTIN HURLBUT
PUBLIC SAFETY BUILDING
L
CHIEFCNLL DEPUTY
311 Grand Avenue
WENDY ]ONES
Bellingham, WA 98225 -0D78
CHIEF OF CORRECTIONS
1[it M f. & E D
March 19, 2003 MAi? 1 1
, �T KRE�lE
TO: Pete Kremen, County Executive
FROM: Sheriff William Elfo
RE: Supplemental
The Whatcom County Sheriffs Office received a block grant in 2001. The money
was put into our budget in 2002 and was not completely expended. The
remainder of the money needs to be spent by December 31, 2003, or the money
will need to be returned. At this time we are asking spending authority for the
remainder of this grant.
SHERIFF
CORRECTIONS
(360) 676 -6650
(360) 384 -5360
FAX, (360) 738 -2494
(366) 676 -6848
(366) 384 -3291
FAX: (360) 738-2480
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: Whatcom County Sheriffs Office
Requested By: William J. Elfo, Sheriff
The following budget modification is requested:
Budget Transfer ' XX Budget Supplemental "
SOURCE: (Accounts to transfer from or funding source for supplemental)
/, Z 9 /0, /000 Ending Fund Balance $12,979.00
ACCOUNTS TO INCREASE:
2985.6320
Office and Operating Supplies
$
5,000.00
2985.6510
Small Tools and Equipment
$
7,979.00
PURPOSE OF TRANSFER OR SUPPLEMENTAL: TOTAL $ 12,979.00
In 2001 the Whatcom County Sheriff's Office received a block gran. The money was put into our budget in
2002 and was not completely expended. We have until 12 -31 -03 to spend this money. At this time we are
asking that the balance of the grant be put into our budget so that the remaining funds may be expended.
Authorized By:
Department Head:
Executive's Office:
Date Posted:
<3 -moo -oY
By:
Transfers affecting salaries and benefits a capital accounts must be aulhwized by the County Executive. Transitions
affecting other objects do not need ExEctdve office approval.
Supplemental requests, if approved by the Executive, will be forwarded to the County Council for Authoni
ld- c' /miscMonns/bud mod
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: AS - Finance
Requested By: Brad Bennett
The following budget modification is requested:
Budget Transfer *
X Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for supplemental)
1.2910.1000
Fund
Balance
$
290,837
108.2910.1000
Fund
Balance
$
123,583
109.2910.1000
Fund
Balance
$
4,175
117.2910.1000
Fund
Balance
$
7,726
140.2910.1000
Fund
Balance
$
2,341
142.2910.1000
Fund
Balance
$
672
501.2910.1000
Fund
Balance
$
20,427
507.2910.1000
Fund
Balance
$
43,870
$
493,631
ACCOUNTS TO INCREASE:
See attached
$
493,631
PURPOSE OF TRANSFER OR SUPPLEMENTAL:
To fund retroactive 2002 pay increases for Teamsters and Local 17 employees
Authorized By:
Department Head: /7"CC�^'-'S ,`ir� Date: �✓ V3
Executive's Office: n,fe
Date Posted:
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Whatcom County
Budget Modification Request
Department Executive
Requested by Dewey Dealer, Deputy Administrator
The following budget modification is requested: (check one)
Budget Transfer* ✓ Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center Acct Number Description Amount
332 2910.1000 Fund Balance 55,000.00
Accounts to Increase: - ,000.00 --
Cost Center Acct Number Description Amount
332220 9410 Install Fiber Optic System 55,000.00
$55,000.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
This request is to utilize funding from the Public Utilities Improvement Fund (Rural Sales
Tax) to contract with Public Utility District No. 1 of Whatcom County to install a fiber
optic system between our current cable terminus at 9akerview and Northwest Ave. and the
Whatcom County Northwest Annex at Smith and Northwest Ave.
Authorizations:
Department Head Date ?f a 3
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
"Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budget rudification.xls 2/29/99 BB
WHATCOM COUNTY Pao °"' `off
EXECUTIVE'S OFFICE r /� \ \ti Pete Kremen
County Courthouse 3', " ?c-.,� County Executive
311 Grand Avenue, Suite #108 g� /l
Bellingham, WA 98225 -4082 '°swir,o�o
TO: Pete Kremen, County Executive
Members of the County Council
v1FROM: Dewey Desler, Deputy Administrator
RE: Fiber Optic System Installation No. 1
DATE: March 28, 2003
This supplemental budget request is to provide funding for the installation of fiber optic
cable between our existing cable terminus at the corner of Bakerview and Northwest
Roads and the Whatcom County Northwest Annex.
Background and Purpose
For the last couple of years Whatcom County has been working toward the
installation of a Fiber Optics System between the Whatcom County Courthouse,
Civic Center Annex, and Whatcom County Northwest Annex /Central Shop Complex.
On May 14th 2001 Whatcom County entered into an agreement with the City of
Bellingham to install fiber optic cable between the County Courthouse and the
intersection of Bakerview and Northwest Roads. This fiber was to remain dark until
the installation of cable to the Northwest Annex is completed. This fiber connection,
when completed will update and replace the existing telephone company 3 T -1
circuits being used for all voice and data communication between the courthouse
and Northwest annex. Each of the three circuits currently cost $512 per month, or
$18,432 per year for the three circuits. These three 3 T -1 circuits would be
eliminated after the fiber optic cable installation is completed.
An Interlocal Agreement with P.U.D. No. 1 for installation of this cable will be placed
before the Council for consideration at the April 22, meeting.
Funding Amount and Source
Public Utilities Improvement (Rural Sales Tax) funds will be used to pay for 48 fiber
optic strands and the connections at both points of demarcation in the amount not to
exceed $55,000. The estimate to complete this project is between $50,000 and
$55,000. Whatcom County would be reimbursed for a portion of this expense when
other organizations seek use of the additional fiber capacity. There are adequate
monies in the Rural Sales Tax fund to complete this project.
I:A000NCI[ASupplemental sA2063 SupplemenlelsWUD #] Fiber Optics Supplemental. doc
Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555
Whatcom County
Budget Modification Request
Department Administrative Services, Facilities Division
Requested by Mike Russell, AS Facilities Supervisor
The following budget modification is requested: (check one)
Budget Transfer" ✓_ Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cast Center Acct Number Description Amount
332 2910.1000 Fund Balance 50,000.00
Accounts to Increase:
Coet Center Acct Number
332500
Description
6630 Professional Services
Courthouse Exterior
Amount
S50,000.00
50,000.00
$30,000.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
This request is to utilize funding from the Public Utilities Improvement Fund (Rural Sales
Tax) to contract with a building envelope engineering firm to investigate the extent of
damage to the envelope of the courthouse, providing the county with a report on the extent
of the damage and a specification package for bidding for repairs, as well as cost
estimates of those repairs.
Authorizations
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
"Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budget modification.xls 2/29/99 ED
WHATCOM COUNTY v<�° °"' �o0o
EXECUTIVE'S OFFICE ;r��ti; Pete Kremen
County Courthouse -
County Executive
311 Grand Avenue, Suite #108
Bellingham, WA 98225-4082 �
MEMORANDUM
TO: Pete Kremen, County Executive
Members of the County Council
FROM: Dewey Desler, Deputy Administrator
DATE: DATE: March 28, 2003 IIIYYY'77t"' IL
SUBJECT: Engineering Study to Examine Damage to Courthouse Exterior
In October of 2002 Administrative Services - Facilities received supplemental
budget approval for an engineering study to examine the damage to the exterior
of the Courthouse. We were not able to carry funds over to the current year
because we did not have a contract in place before the end of the year.
During the cleaning of the building last year several deficiencies were
discovered. The flashing on the top of the building was not adequate and had
allowed rainwater to run behind the exterior of the building. Further examination
of the driveit installation showed many deficiencies that also allowed water to
penetrate the building envelope.
This $50,000 request will allow the County to contract with an engineering firm to
examine the extent of the damage and to prepare a specification package for the
needed repairs. The engineering study will also include a cost estimate for the
repair project.
The funding source for this project will be from the Public Utilities Improvement
Fund (Rural Sales Tax).
Please approve $50,000 for the engineering work so that we might appropriately
budget in 2004 for the actual repairs.
Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555
Whatcom County
Budget Modification Request
Department Administrative Services, Facilities Division
Requested by Mike Russell, AS Facilities Supervisor
The following budget modification is requested: (check one)
._ Budget Transfer' ✓ Budget Supplemental'
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center Acct Number Description Amount
332 ........2910.1000 Fund Balance 225,000.00
Accounts to Increase: -- -- $225,000--
.00
Cost Center Acct Number Description Amount
332450 6630 Professional Services - 50,000.00
Juvenile Detention Controls
332400 6630 professional Services- 175,000.00
Jail Controls
$225,000.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
This request is to utilize funding from the Public Utilities Improvement Fund (Rural Sales
Tax) to contract for design, engineering and specifications for bidding on Jail Controls
and Juvenile Detention Controls replacement project.
Authorizations: /
Department Head Date 21,;t r 0.3
Executive's Office Date
Date Posted By
' Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
"Supplemental budget requests, I approved by the Executive will be forwarded to the County Council for authorization.
Budget moditication.xls 2/24/99 EB
Whatcom County
Budget Modification Request
Department Administrative Services, Facilities Division
Requested by Mike Russell, AS Facilities Supervisor
The following budget modification is requested: (check one)
Budget Transfer ✓ Budget Supplemental"
Source: (Accounts to transfer FROM or funding source for supplemental)
Cost Center A= Number Description Amount
509 2910.1000 Fund Balance 50,000.00
Accounts to Increase: $50,000.00
Cost Center Acct Number Description Amount
507800 7410 Jail Control Panel 50,000.00
.._._ ..._ .. ..._$50,000.00
Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.)
This request is to utilize funding from the Building Fund to replace the control panel in
the jail control system that operates the camera system, the outside sallyport doors, and
the outside doors.
Authorizations
Department Head -42LI � Date —3,/a� G3
Executive's Office Date
Date Posted By
Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive.
Transfers affecting other objects do not need Executive approval.
"Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization.
Budqet modification.xls 2/24/99 EB
WHATCOM COUNTY PR`O" °OC Pete Kremen
EXECUTIVE'S OFFICE Sri "< County Executive
County Grand Ave use \5�
311 Grand Avenue, Suite #108
Bellingham, WA 98225 -4082 �qs� <°#
MEMORANDUM
TO: Pete Kremen, County Executive
County Council Members
FROM: Dewey Desler, Deputy Administrato r c
DATE: March 27, 2003
SUBJECT: Replacement of the
Failing
Public Safety
Building and Juvenile
Detention Control
In October of 2002 Administrative Services - Facilities received supplemental
budget approval for the engineering portion for the replacement of the failing
Public Safety Building control system. Unfortunately we could not carry funding
over to 2003 as we were unable to put a contract in place before the end of the
year.
Since this time the jail controls have continued to fail, creating the need to
request an additional $50,000 to be used for immediate replacement of one of
the current control panels. This panel operates the camera system, the outside
sally port doors, and the outside doors.
We have reached a point in both the Jail and the Juvenile Detention Facility
where the fire protection controls, control room operations supporting the
facilities, and surveillance cameras need to be replaced. These 20 -year old
systems are often in need of repair and the parts to repair them are no longer in
stock.
This request will provide for both the immediate replacement of one of the jail
control panels as well as providing design and engineering for a new integrated
system including development of specifications for bidding the repair work that
would be recommended. This would potentially include replacing existing control
panels in the central control room with touch screen controls. It would also
improve video surveillance and communication with cells, locking devices and
elevator controls. It is further intended to address the fire alarm and deluge
system.
Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555
The funding source for the $50,000 for the immediate replacement of one of the
jail control panels is the Building Revolving Fund.
The funding source for the $225,000 to contract for design, engineering and
specifications for bidding on Jail Controls and Juvenile Detention controls
replacement is the Public Utilities Improvement Fund (Rural Sales Tax).
Please approve these requests so we may proceed with the above projects