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HomeMy WebLinkAboutres2003-039HATCOM COUNTY COUNCIL AGENDA BILL NO. 2003 -190 CLEARANCES Initial Date Dare Received in Council O az Agenda Date Assi nedto: Originator Jim Karcher P.E. YK t` 'V; °p� 2 n 2 E LS V E APR 2 9 2003 WHATCOOMNCOUNTY 16103 Finance: Council Division Head: Joseph P Ratan P.E. �/.oL ''// y12Ya3 Dept Head: ✓ frey Monsen P.E. Q ly w2z/a Prosecutor y yS b- PurthasingiBadgo. Executive: vav SUBJECT: 1. West Smith Road Improvements Ferndale City Limits to Northwest Drive ATTACHMENTS: 1. Resolution for establishing County Road Project (CRP) Number and Contract Award 2. Letter to County Executive 3. Approval for Contract Award endorsed by the Executive 4. Contract Information Sheet 5. Project Cost Break Down 6. Bid Tabulations 7. Low Bid Proposal Related County Contract #: Should Clerk schedule a hearing: NO / X / YES / / Requested Date: SUMMARY STATEMENT: Resolution establishing CRP No. 901002 for the West Smith Road Improvements Ferndale City Limits to Northwest Drive. Also approval of award contract to Soto and Sons Construction LLC as low bidder in the amount of $1,298,846.28 Ordinance & Resolution To keep down our copying costs. indicate receive a copy after Council action. Distribution Rennes only those who must List names to the right ADS Facilities Management ADSFinance Chris Mohnkern ADS Human Resources ADS Into services Assessor Auditor Cooperative EMereion District Court executive Francine Kincaid Health RECOMMENDED ACTION: Award Contract Hearinglicaminer Jail Juvenile Parks Planning COUNCIL ACT101V TAR-FK• 2003 - 190 516/2003. Held to 5/20 Council meeting 5/2012003: Approved 5 -1, Brenner opposed Res. #2003-039 Relt Prosecutor Public Works Dawn Pierce Sheriff Superior Court Treasurer Other Jim Karcher Ordinance or gesolutt (this item): 7F Number Z 39 40 INTRODUCED BY Consent PROPOSED BY PI1RI IC WORKS DFPARTMFNT DATE 5/6/03 RESOLUTION NO. 2003 -039 ESTABLISHING COUNTY ROAD PROJECT NO. 901002 AND THE AWARD OF CONTRACT FOR THE WEST SMITH ROAD IMPROVEMENTS FERNDALE CITY LIMITS TO NORTHWEST DRIVE WHEREAS, this project is included in the officially adopted 2003 Annual Construction Program as Item No. 4 NOW, THEREFORE, BE IT RESOLVED by the Whatcom County Council: That CRP 901002 is formally established for the West Smith Road Improvements Ferndale City Limits to Northwest Drive The Contract for this project is awarded to Soto and Sons Construction LLC in the amount of their bid of $ 1,298,846.28 An appropriation from the officially adopted Road Fund Budget and based on the County Road Engineer's estimate is hereby made in the amounts and for the purposes shown: PIiRPO.q AMOT TNT OF APPROPR IATTON Preliminary Engineering S 140,000 00 Right -of -Way S 100 50000 Subtotal r, 240,50000 Construction Contract $ 1,?999947.0 0 Construction Engineering/Testing/Contingency 9,000 00 1 RF IT FT TRTHFR RFCOI VF D that the construction is to be accomplished by Contract in accordance with RCW 36.77.020 et. seq. PASSED this 20 day of May , 2003 E12 I Dana Brown Davis Clerk of the Council APPROVED AS TO FORM: °— (Previously approved as to form by Dan Gibson on 4/10/98) Civil Deputy Prosecuting Arty. WHATCOM COUNTY COUNCIL COM COUIITY, WASHINGTON iir vn3 Ilan {�� S�" t Chairperson WEST SMITH ROAD IMPROVEMENTS FERNDALE CITY LIMITS TO NORTHWEST DRIVE CRP 901002 Approval is hereby granted to award the Contract as follows: Project: West Smith Road Improvements Femdale City Limits to Northwest Drive A go In the amount of $1,298,846.28 being the amount of their bid proposal, including all taxes. Whatcom County Executive Approving Authority i`a XO maam�13 Hanneanmwd d« S - -o1� -OJT Date Project Cost Break Down West Smith Road Improvements Ferndale City Limits to Northwest Drive CRP No. 901002 Local Ftiads Preliminary Engineering 140,000.00 Right of Way 100,500.00 Contract 1,2985847.00 Construction Engineering/Testing 80,000.00 and Contingency Total Cost 1,6191347.00 sop © BID PROPOSAL FOR 5p►NS, WEST SMITH ROAD IMPROVEMENTS FROM FERNDALE CITY LIMITS TO NORTHWEST DRIVE CRP NO, 901002 Date April 22, 2003 TO: Whatcom County Executive and Council Whatcom County Courthouse 311 Grand Avenue Bellingham, Washington 98225 Gentlepersons: This certifies that the Undersigned: has examined the location of the project site and the conditions of work; and has carefully read and thoroughly understands the contract documents entitled: "West Smith Road Improvements from Femdale City Limits to Northwest Drive," Whatcom County, Washington, including the 'Bid Procedures and Conditions," 'Specifications and Conditions," "Contract Forms," and "Plans" governing the work embraced in this project, and the method by which payment will be made for said work. The Undersigned hereby proposes to undertake and complete the work embraced in this project in accordance with said contract documents, and agrees to accept as payment for said work, the schedule of lump sum and unit prices as set forth in the "Bid" below. The Undersigned acknowledges that payment will be based on the actual work performed and material used as measured or provided for in accordance with the said contract documents, and that no additional compensation will be allowed for any taxes not included in each lump sum or unit price, and that the basis for payment will be the actual work performed and measured orprovided for in accordance with the said contract documents 9- WEST SMITH ROAD IMPROVEMENTS FROM FERNDALE CITY LIMITS TO NORTHWEST DRIVE CRP NO. 901002 1 LUMP �IyLI�ZA{T /ION A/�j'��I��.,/ j'zf�H'7D°i" °" SUM , LlL ,7LUJ2�l1.➢/�( /4.U/1ort, / /t9iG% 01CLARS LS 4 �'leAe ii, ✓. (YJ'tte L PS Prl ) . �Ood 1Op -p0 2 FORCE SPILL PREVENTIONAVATER ACCOUNT POLLUTION CONTROL Ten Thousand 00/100 DOLLARS FA. $10,000.00 (WrL9en Force Account Price) f / %�f�I /J LUMP TRAFFIC SUM �JNAI.COM N�ide ns%L,m.�/i nsbtNZi -&4 D/RARS LS. �7��'% s /Q / ✓ 4,250 TRAFFIC CONTROL LA/BO,R / ([G ) HOURS - f /;dt7.LINi /;1f.�Vv a / `�(�01 DOLLARS __ �7 /, �I�.V�✓ LUMP CLEARING, GRUBBING AND SUM / ROADSIDE CLEANUP '^ LUMP REMOVAL OF STRUCTURES SUM AND OBSTRUCTIONS ,►I 7 11,450 SQUARE YARD SCARIFICATION AND PULVERIZATION OF EXISTING PAVEMENT A /0tt DOLLARS . �. q ✓ (Wdtw Un Pe"l per S.Y. S 13,500 E INCLUDING CUBIC YARDS .RROOADWAY /XCA'V/ATION. /HAUL I ra... DOLLARS J. 6U LQ 7O,W ✓ ten UnR Rice) (Wr(Written per C.V. 9 1,000 UNSUITABLE FOUNDATION EXCAVATION, CUBIC INCLUDING HAUL YARDS ✓ / /Std /// /� r77 lI 6/ r DOLLARS (Written Und Rice) per C.V. 10- WEST SMITH ROAD IMPROVEMENTS FROM FERNDALE CITY LIMITS TO NORTHWEST DRIVE CRP NO. 901002 10 2,500 EMBANKMENT COMPACTION CUBIC y V YARDS „4 i0J (Wntten Unit Pace) 11 2,000 WATER // M. GALS. � /L/�1^A (Written Unit 12 23.000 GRAVEL BASE / TONS r(We Re" Unrt Prrz) Jo 1; 2,500 CRUSHED SURFACING BASE COURSE TONS (WrNen Vn0 Pnce) 1' 600 SAW CUT EXISTING PAVEMENT LINEAR y FEET / / //D (WMten UnR Pnce) i5 3.400 ASPHALT CONCRETE PAVEMENT. TONS per IOL c�2Q6 oo ✓ (b V/ 2. //0 it 3,800 ASPHALT CONCRETE PAVEMENT. TONS 06 ✓ 17 LUMP SUM 18 125 C LD PLANING ASPHALT PAVEMENT SQUARE II ��// / / j ,✓ YARDS ,NV %,/L�1/i•�1 A Oa (VJritle UnR Pnce) / 19 3,508 SHORING AND CRIBBING OR EXTRA LINEAR STRUCTURE EXCAVATION, CLASS -B• / FEET �1 /Z V' ® 03� (JQ !093.06 V V/ 11- � WEST SMITH ROAD IMPROVEMENTS FROM FERNDALE CITY LIMITS TO NORTHWEST DRIVE CRP NO. 901002 20 120 PERFORATED PVC UNDERDRAIN PIPE LINEAR 6 -INCH DIX q / J j /1 FEET „�7r7 'J'&, , / / UJV DOLLARS �q _. _ _.. /'. / / 7.(p v ✓ 21 360 REINFORCED CONCRETE STORM SEWER PIPE (RCSSP) LINEAR 12 -INCH DIA. FEET , i 1. r a(D 22 3.200 REINFORCED CONCRETE STORM SEWER PIPE (RCSSP) ✓ LINEAR 1 &INCH DIA % FEET DOLLARS // / zj O. QV I.• G(WrittenU rt ce) per L.F. per EACH 23 140 SOLID WALL PVC (C05) PIPE LINEAR &INCH DIA /mil S8, FEET IV ✓ /eu DOLLARS / Y /.V(.✓"YW/ n� IOJ DOLLARS 7 :79 DO �( JriOen Unit Price) Per L.F. 1.140 SOLID WALL PVC (C900) PIPE V LINEAR 12 -INCH DIA FEET / / // / 3�UJJ /lD.�.tli/ -/NN /Ar✓(Nivi .✓1 DOLLARS (Written nll) per L.F. 25 60 CORRUGATED POLYETHYLENE STORM SEWER PIPE (CPSSP) LINEAR 124NCH DIA FEET �L 4.n ..I_lL.,. ,../ 71/iev My IAee (WMw Untt Price) per L.F. 26 60 CORRUGATED POLYETHYLENE STORM SEWER PIPE (CPSSP) LINEAR 1 8-INCH DIA FEET b✓r �U DOLLARS AnB@A Price) � per L.F. 27 2 CATCH BASIN TYPEAL ✓ EACH LL/ / / / % /�A /P i1 (tnL,G1.A J1,/ 7/� +� 00 DOLLARS - �/ , 9-2 ritten Unit Price) per EACH 28 TYPE -2 CATCH BAS�NTVP CH EACH ✓ f /mil S8, /i An rm T/ n wTar /eu DOLLARS ,Q 12- WEST SMITH ROAD IMPROVEMENTS FROM FERNDALE CITY LIMITS TO NORTHWEST DRIVE CRP NO. 901002 30 3 AREA INLET EACH /n� �/ 1 1 / A I /A%la /�..,MsA "flip ,o ✓A�.�Ar,nn nnj O �!V DOLLARS IN/9. 12 � 31 1 CONTROLSTRUCTURE // r i9A EACH r , ill.., t _ . A �TLU7 Q'IAJ GJ TOL S G ���. �0 ✓ Mien Unit Priw) _ _ / ��iLUIT�.1' per EACH 32 EACH OIUSEDIME�,N,T, SEPARATOR / .iJLO I/ / �%S/ ✓ iii /44t A�2nuaa�✓..��run�iA.,rvl1 ✓JM�I ��,� DOLLARS f�.�/q (Written Und Pnce)��' S per EACH /� 33 40 CONCRETE INLET �` r EACH �� �,A�( /�-�r�r DOLLARS / r�(� 6 U ✓ (Written Un8 6L c/ I ..LG)NJ 4N per EACH I 34 8 ADJUST DRAINAGE AND SEWER STRUCTURES EACH //���H_ � ���� � / / - / /I ,. / I / /Ili YlU/M1/NIRI JkT awaoJ /A�.AM,V a Ibm DOLLARS (Written Unit Pnm) Ir per EACH 35 16 ADJUST EXISTING WATER VALVES TO GRADE /// EACH n U 9 Price) ' rA( n- / ) ( 0V DOLLARS 4 /(Q V/ per EACH 36 1,900 SEEDING FOR DETENTION POND SQUARE / YARDS n 11 �MQA) DOLLARS (W e U tPrice) per S.Y. 37 FORCE LANDSCAPE RESTORATION ACCOUNT Thirty Thousand 0 lW DOLLARS F.A. S3b,im.00 (Wnw Farce Account Price) 38 2,500 SEEDED LAWN INSTALLATION J SQUARE KK� --// '/ / YARDS 7t&m Gr� rue' 100 _ DOLLARS -13- WEST SMITH ROAD IMPROVEMENTS FROM FERNDALE CITY LIMITS TO NORTHWEST DRIVE CRP NO. 901002 40 4 EACH 6�/ I 41 6,200 CONCRETE CURB AND GUTTER L ET � ✓ FEET A�AW �d,4m Mw �11dO DOLLARS . 6v (WHpen Unit PHce) per L.F. 42 3.300 CEMENT CONCRETE/ SIDEWALK/ p/ YOARDS � /17 /1/T.// 9��do DOLLARS S 5. '/ & � .6b V (W " n Und Price) per S.Y. r 43 7000 CEMENT TT CO PNrCiRET EDRIVEWAY SQUARE , J � f V YARDS D DOLLARS H en Unit ce) ✓ per S.Y. ad 400 QUARRYSPALLS / TONS / i / / p % DOLLARS per Ton 45 25 RESIDENTIAL MAILBOX Ar,�( rj/y„l EACH /sL� LLARS // I /i1O /IA /M.i.L1isI I1�nJAh tN�bf// BeI ��44U `�� / e(16%1 {/b (WHpen Unit Price) per EACH 46 12.000 PAINT STRIPE LINEAR ! FEET AnYI//1 b� DOLLARS r V (WHpen Unit PHCe) per L.F. 47 122 PLASTIC STOP LI NES LINEAR FEET M/( 4AO 31U DOLLARS Unit J c 3 J q • I \ V / Price) per L.F. 48 375 PLASTIC CROSSWALK LINE SQUARE r &2 QM n �yC I• 5 L n Jn %/0 DOLLAS Und Price) Per S.F. 14- 53 FORCE REPAIR OR REPLACE EXISTING PUBLIC MID ACCOUNT PRIVATEFACILITIES FiftioThW$MW OW700 - DOLLARS FA 530000AO (Written Forts Acct m Price) 54 13,000 C/O�NSTRUMON GEOTEXDLE SQUARE YARDS i /?�t�P.�n -. Aeyirt" ran42 DOLLARS 7a en 2WINQ) Par S.Y. TOTAL BID AMOUNT(Bld Items 1.54) � Mil NON - COLLUSION DECLARATION WEST SMITH ROAD IMPROVEMENTS FROM FERNDALE CITY LIMITS TO NORTHWEST DRIVE I, by signing the proposal, hereby declare, under penalty of perjury under the laws of the United States that the following statements are true and correct: That the undersigned person(s) firm, association or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this proposal is submitted. That by signing the signature page of this proposal, I am deemed to have signed and have agreed to the provisions of this declaration. NOTICE TO ALL BIDDERS To report bid rigging activities call: 1-800 -424 -9071 The U.S. Department of Transportation ( USDOT) operates the above toll free "hotline" Monday through Friday, 8:00 a.m. to 5:00 p.m. Eastern Time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the "hotline" to report such activities. The "hotline" is part ofUSDOT's continuing effort to identify and investigate highway construction contract fraud and abuse, and is operated under the direction of the USDOT Inspector General. All information will be treated confidentially and caller anonymity will be respected. wfsr swrx ww un.ovumrrs w aoi wr -16- BIDDER IDENTIFICATION The name of the Bidder submitting this proposal, the address and phone number to which all communications concerned with this proposal shall be made, and the number which has been assigned indicating the Bidder is licensed to do business in the State of Washington are as follows: Finn Name: 60+0 `� Srr�q 6W J'L�'� Address: '�73D beodwiv K e Zc)e,ts GJG- q -y Telephone: 360-8 &6- qq q Contractor's Number: SdQO Ct06S $ e— The Firm submitting this proposal is a: Sole Proprietorship Partnership C Corporation The names and titles of the principal officers of the corporation submitting this proposal, or of the partnership, or of all persons interested in this proposal as principals are as follows: NOTE: Signatures of this proposal must be identified above. Failure to identify the Signatories will be cause for considering the proposal irregular and for subsequent rejection of the bid. WESTSHAHROILL ROVES@1I$CRPWi W3 -17- BID PROPOSAL SIGNATURE AND ADDENDUM ACKNOWLEDGMENT The bidder is hereby advised that by signature of this proposal he/she is deemed to have acknowledged all requirements and signed all certificates contained herein. The undersigned hereby agrees to pay labor not less than the prevailing rates of wages or less than the hourly minimum rate of wages as specified in the Specifications and Conditions for this project. CASH ❑ IN THE AMOUNT OF CASH ❑ CERTIFIED CHECK ❑ ($ 1 PAYABLE TO WHATCOM COUNTY PROPOSAL BOND $ IN THE AMOUNT OF 5% OF THE BID. Receipt is hereby acknowledged by addendum(s) No.(s) 1 _, , & SIGNATURE OF A 01R,I/7,EDD OFFICIAL(S) (PROPOSAL MUST BE SIGNED) f (Seal) FIRM NAh d L STATE OF WASHINGTON ) ) as. COUNTY OF WHATCOM ) On this 7 �DZ day of, 2003, before me personally appeared /aL 40 tomepersonally r to be the person described in and who executed the above instrument and who ac wledge me the act of signing thereof NOTARY PUBLIC, in and for the State of Washington, residi� a$, My Commission Expires: 47 This proposal form is not transferable and any alteration of the firm's name entered hereon without prior permission from Whatcom County will be cause for considering the proposal irregular and for subsequent rejection of the bid. - - - wFSr sw`x coin uveovewaMS ccv so iom -18- AN0016701197 KNOW ALL MEN BY THESE PRESENTS, that we, of , as principal, and the a corporation duly organized under the laws of the State of and having its principal place of business at in the State of Washington, as Surety, are held and firmly bound unto Whatcom County, a Municipal Corporation in the State of Washington, in the full and penal sum of five percent (5 %) of the total bid amount appearing on the bid proposal of said principal for the work hereinafter described, for the payment of which, well and truly to be made, we bind our heirs, executors, administrators and assigns, and successors and assigns, jointly and severally, firmly by these presents. The condition of this bond is such that, whereas, the principal herein is herewith submitting his or its bid proposal for West Smith Road Improvements from Ferndale City Limits to Northwest Drive, CRP No. 901002 bid proposal, by reference thereto, being hereby made a part hereof. NOW, THEREFORE, if the said bid proposal submitted by the said PRINCIPAL be accepted, and the contract be awarded to said PRINCIPAL, and if said PRINCIPAL shall duly make and enter into and execute said contract and shall furnish the performance bond as required by the bidding and contract documents within a period of ten (10) days from and after said award, exclusive of the day of such award, then its obligation to pay the above - mentioned penal sum as liquidated damages shall be null and void, otherwise it shall remain and be in full force and effect. SIGNED AND SEALED this_ day of, 2003. Principal By Surety By — Attomey- hi-Fact (Seal) The Attorney -in -fact who executes this bond on behalf of the surety company, must attach a copy of his power -of attorney as evidence of his authority. W C4T SAQIII ROAD 4 V WV F.AUNIT CRM wi W 3 -19- WHATCOM COUNTY DEPARTMENT OFPUBLIC WORKS SUBCONTRACTOR LIST Prepared in Compliance with RCW 39.30.060 as amended. TO BE SUBMITTED WITH THE BID PROPOSAL Project Name: West Smith Road Improvements from Ferndale City Limits to Northwest Drive, CRP No. 901002 Failure to list subcontractors who are proposed to perform work of heating, ventilation and air conditioning, plumbing as described in Chapter 18.106 RCW, and electrical work as described in Chapter 19.28 RCW, will result in your bid being nonresponsive and therefore void. Subcontractor(s) that are proposed to perform work of heating, ventilation and air conditioning, plumbing as described in Chapter 18.106 RCW, and electrical work as described in Chapter 19.28 RCW must be listed below. The work to be performed is to be listed below the subcontractor'(s) name. If no subcontractor is listed below, the bidder acknowledges that it does not intend to use any subcontractor to perform those items of work. 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