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HomeMy WebLinkAboutord2004-066WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2004 -397 CLEARANCES Initial Fluor Dare Received in Council O ic A ends Dam Assi nedro: Originator. z erueve ogice 9 t 11109 Intro D; "id °" Head. 11123 Finance Committee; Council Dept Head: AS Dept Prosecutor Jr ! Purehasing/Budgea OU Executive Pere sermon SUBJECT: 2004 Supplemental Budget Request #14 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( x ) NO SEPA review completed? ( ) Yes ( x ) NO Should Clerk schedule a hearing P ( ) Yes ( x ) NO Requested Date: SUMMARYSTATEMENT: Supplemental #14 requests funding from the General Fund (I) To appropriate $2,714 in Planning and Development Services to fund the purchase of small cools from DAR reimbursement. From the Emergency Management Fund. (2) To appropriate $2,523 to fund minor purchases ofsupplies, printing, and intergovernmental services from Homeland Security funding. (3) To appropriate $21,142 to fund Homeland Security exercise program from grant proceeds (E03 -319 contract). (4) To appropriate $50,000 to fund Homeland Security planning from grant proceeds (1705-071 contract). From the Conservation Futures Fund: (5) To appropriate $118,413 to fund land and building acquisition at Nugents Corner. In addition, ExhibitB to the 2004 Budget Ordinance entitled "Authorized Positions" should be amended to include .5 FIE increase in Human Services Supervisor position in the Health Department. No additional funding is requested for this position for the remainder of 2004. Distribution Indicate those who should receive List specific names to the right Request a copy after Council action AM FaciliRes Atanagemenr ADS Finance Brad Bennett ADS Human Resources ADS info Services Assessor Auditor 0"Pemdve E.renuoa Dimity Court executive Linda Kasper Dewey Desler Health Hearing Examiner laic Juvenile Parks Planning Prosecutor Public Wanks Sheri Superior Court Treasurer COUNCIL ACTION TAKEN: 11/9/2004: Introduced 11/23/2004: Adopted 7 -0r Ord. 42004 -066 Ordinance or Resolution Number (this item): Ordinance #2004 -066 1: \BUDGETTSUPPLSi2004_SUPPLWgendu Bill - suppl 14.doc SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 11/09/04 ORDINANCE NO. 2004 -066 AMENDMENT NO. 14 OF THE 2004 BUDGET WHEREAS, the 2004 budget was adopted November 5, 2003; and, WHEREAS, changing circumstances require modifications to the approved 2004 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2004 Whatcom County Budget Ordinance #2003 -056 is hereby amended by adding the following additional amounts to the budgets included therein: Additionally, Exhibit B to the 2004 Budget Ordinance entitled "Authorized Positions" should be amended to include the following FTE in the Health Department: .5 FTE increase in Human Services Supervisor position p _ D-0 M : Li M- Of November , 2004. WHATCOM COUNTY COUNCIL W TCOM COUNTY WASHINGTON Dan McShane, Chair of the Council ( pproved ( ) Denied Pet&Kr6nen tounty Executive Date: la-E : I:\BUDGET\SUPPLS\2004—SUPPL\SupplementaI #19.doc Expenditures Revenues Net Effect General Fund Planning and Development Services 2 714 2 714 0 Emergency Management Fund 73 665 (73,665) 0 conservation Futures Fund 118413 0 118413 Total Addl Supplemental Additionally, Exhibit B to the 2004 Budget Ordinance entitled "Authorized Positions" should be amended to include the following FTE in the Health Department: .5 FTE increase in Human Services Supervisor position p _ D-0 M : Li M- Of November , 2004. WHATCOM COUNTY COUNCIL W TCOM COUNTY WASHINGTON Dan McShane, Chair of the Council ( pproved ( ) Denied Pet&Kr6nen tounty Executive Date: la-E : I:\BUDGET\SUPPLS\2004—SUPPL\SupplementaI #19.doc WHATCOM COUNTY Summary of the 2004 Supple Mal Budget Ordinance No. 14 Department/Fund Description Increased Expenditure (Decrease) (Increased) Revenue Net Effect to Fund Balance (Increase) Decrease General Fund Planning and Development Services To fund purchase of small tools from DNR reimbursement. 2.714 (2.714) 0 Total General Fund 2 714 2 714 0 Emergency Management Fund Homeland Security To fund minor purchases of supplies, printing and intergovernmental services from Homeland Security funding. 2,523 2,523 0 Homeland Security Grant (E03- 319) To fund Homeland Security exercise program from grant proceeds. 21,142 21,142 0 Homeland Security Grant (E05- 071 ) To fund Homeland Security planning from grant proceeds. 50.00 50 000 0 Total Emergency Mana ement Fund 73 665 73 665 0 Conservation Futures Fund To fund land and building acquisition at Nu gents Corner. 118 413 0 118 413 Total Add'1 Supplemental I Mam 118.413 I: \BUDGET \SUPPLS \2004_SUPPL \Supplemental #14.doc AOOM COG WHATCOM COUNTY 3r ®< HEALTH DEPARTMENT P.O. Box 935 Bellingham, WA 98227 -0935 9`SNINO't0 Memorandum TO: Pete Kremen, County Executive W FROM: Regina A. Delahunt, Director DATE: October 22, 2004 RE: Position Control Adjustment Background REGINA DELAHUNT Diredor GREG STERN, M.D. Health Officer As of June 28, 2004, a Program Specialist position in the Health Department was increased from part-time to full -time because the responsibility for administering the 2060 Housing program was added to this position. Funding for the increase came from vacancy savings within the department for the year; therefore, no change to the 2004 budget is necessary. Subsequent to this change the Program Specialist position was reclassified to Human Services Supervisor as a part of the reorganization within the Health Department. Request This memorandum is a reqquest to include this change as amendment to position control in supplemental budget #1M in November. This change will reconcile the position control number with the current organizational structure. If you have any questions, please feel free to contact Terry Hinz at Ext. 50841. ENVIRONMENTAL HEALTH 509 Girard Street PUBLIC HEALTH COMMUNITY HEALTH 1500 North State Street HUMAN SERVICES (360) 676 -6724 ALWAYS WORKING FOR A SAFER RNR CLINICAL SERVICES (360) 676 -4593 ADMINISTRATION FAX (360) 676 -7646 HEALTHIER WASHINGTON DISEASE RESPONSE FAX (360) 676 -6729 Whatcom County Budget Modification Request Department Planning n Development services Requested by J. E. ^sam^ Ryan The following budget modification is requested: (check one) � Budget Transfer' /Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Ater Number Description Amount 830 4369.9001 Misc. Revenue 2,'114.25 $2,714.25 Accounts to Increase: Cost Center Acct Number Descnpton Amount 830 6510 Small Tools 2,714.25 $2,714.25 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) DNR reimbursed Building Services for overtime and travel coats and have been adjusted back into those accounts. This request is to use the remaining monies for purchase of small tools. Authorizations: Department Head o. Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget rodification.xie 2/24/99 ea tGOr.1 CO4 P WHATCOM COUNTY �= i; Hal H. Hart, A.I.C.P. PLANNING & DEVELOPMENT Director SERVICES 5280 Northwest Drive �°StiiH�tor Bellingham, WA 98226 RECEIVED MEMORANDUM 0 C 1 0 4 2004 TO: The Honorable Pete Kremen, County Executive and COUNTTYER MME E Honorable Members of the Whatcom County Council FROM Hal Hart, A.I.C.P., Director Planning and Development Services DATE: September 28, 2004 RE: Supplemental Budget Request Utilizing DNR Fire Participation Reimbursement for Small Tools in Building Services Attached is 4 2004 budget supplemental request for small tools expenditure in Building Services to purchase dr replace needed or damaged equipment assigned to Building Services vehicles. Background and Purpose Our Fire Marshall's Office through contract #2004 -06025 provides assistance to the Washington State Department of Natural Resources for fire prevention activities. Whatcom County provides upfront funding for expenses related to these activities and then bills the DNR for these services. This year Fire Inspector Bill Hewett assisted the DNR on two different fire prevention assignments. During these assignments Building Services provided the initial funding for wages, overtime, vehicle and travel costs. The total amount reimbursed by DNR for these two assignments was $ 12,448.62. Fund adjustments have been made to reimburse the salary and travel costs in the amount of $ 9,734.37. The total amount of vehicle reimbursement was $2,714.25. This request is for these monies to be budgeted into expenditures for 830.6510 Building Services Small Tools. This money will be used to purchase or replace needed or damaged equipment assigned to Building Services vehicles. Funding Source Funding will come from the vehicle reimbursement portion of the DNR reimbursement for staff participation in two Fire Prevention assignments. HSBUDGET2004GSuppiemental Wor!6830 supplemental dnr small tools 0919 mem.doc OKoe (360) 676-6907 County (360) 380 -8110 FAX (360) 7382493 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Bill Elfo, Sheriff The following budget modification is requested: Budget Transfer ` XXX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 16700.4333.8701 Homeland Security $ 2,000.00 t6"135.4333.g7o3 Homeland Security $ 523.00 $ 2,523.00 16700.6330 Printing $ 1,000.00 16700.7210 Intergovernmental Professional Services $ 1,000.00 16735.6320 Office & Operating Supplies $ 341.00 t b735,7 2(o Intergovernmental Professional Services $ 182.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: Authorized By: Department Head: Executive's Office: Date Posted: TOTAL $ 2,523.00 r Date D4 Date: Transfers affecting salaries anti henerds or capital accounts must be authorized by the County Ezecudve. Transfers affecting Other objects do not ceed Executive office approval. " Supplemental requests, if approved by the Execrlive, mil be forwarded to the County Council for ANIm¢atron. Irk lrn sn'fonnsr0ud mod MEMORANDUM TO: Pete Kremen, County Executive FROM: Neil Clement RE: Budget Supplemental, Homeland Security Grant DATE: October 22, 2004 Neil Clement Deputy Director OCT 2 6 2004 PETE KREMEN COUNTY EXEOUTn /E This supplemental request is seeking $2,523 spending authority for eligible expenses related to the Whatcom County Homeland Security program for which funding has already been received from the U.S. Department of Homeland Security. I; • Background and Purpose The Region One Homeland Security Council has paid the Whatcom County Division of Emergency Management for costs associated with grants received by the Region for the Federal Fiscal Year (FFY) 2002 State Homeland Security Grant Program (SHSGP). These are pass - through funds from the U.S. Department of Homeland Security flowing to the State Military Department Emergency Management Division (EMD) to the Regional Council for local homeland security planning and exercise programs. After completing required updates of local emergency response plans including the Whatcom County Comprehensive Emergency Management Plan and Terrorism Annex, we requested and received $1,000 in funding to reimburse our costs for printing. During this same period of planning, it was agreed at the Regional Council that member tribes be reimbursed for up to $1,000 for their costs in plan development if they chose to create independent plans. The Lummi Nation developed an eligible Plan and sought partial reimbursement of their costs. The Region has paid this reimbursement through the DEM and we are seeking the authority to pay the Lummi Nation $1000 from the funds we have received for that purpose. Additionally we are seeking authority to reimburse the DEM budget for eligible costs that we incurred ($341 food service and $182 for reimbursable overtime costs) in conducting a homeland security exercise for which funding has already been received from the Region. Funding Amount and Source $2,523 from a Department of Homeland Security federal indirect grant. Please contact Neil Clement at extension 50400 for additional information. EOP & Exercise Supplemental Account Number Descri lion Amount 6320 Supplies/participant meals $341 6330 Printing $1,000 7210 Intergovernmental Professional Services $1,182 $2,523 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Bill Elfo, Sheriff The following budget modification is requested: Budget Transfer ' XX Budget Supplemental •• SOURCE: (Accounts to transfer from or funding source for supplemental) 16738.4333.8704 Homeland Security - E03 -319 $21,142.00 16738.6320 Office & Operating Supplies $ 1,000.00 16738.6610 Contractor $ 7,000.00 16738.6790 Travel -Other (for evaluators) $ 500.00 16738.7210 Intergovernmental Professional Services $ 6,321.00 16738.8351 Transfers-out $ 6,321.00 TOTAL $ 21,142.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: This supplemental is to fund the Whatcom County Homeland Security exercise program. The grant period is from June 1, 2003 through March 31, 2005. Authorized By: Department Head: Executive's Office: Date Posted: Date 10/26/2004 n�fe By: ' Transfers aReclirg salaries and benefits or capital sccaxgs must be aumonzed by the County Executive. Transfers affecting other objects do net read! Executive office approval. Supplefnental requests, if approves by the Executive, will be forwarded to the County Council for AutlwrunAbon. M <' /misG(amsM1wtl mod WHATCOM COUNTY team o0 Sheriff's Office, Emergency Mgnt. r` `'�,, 311 Grand Ave., Ste -B-08 3 ". ; Bellingham, WA 98225 Y9sh,e,4'�o= MEMORANDUM TO: Pete Kremen, County Executive FROM: Neil Clement RE: Budget Supplemental, Homeland Security Grant DATE: October 20, 2004 Neil Clement Deputy Director RECEIVE® OCT 2 6 2004 PETE KREMEN COUNTY EXECUTIVE The attached supplemental requests $21,142 to fund the Whatcom County Homeland Security exercise program to be reimbursed by an indirect federal grant from the U.S. Department of Homeland Security. • Background and Purpose The Region One Homeland Council has allocated funding to the Whatcom County Division of Emergency Management from the Federal Fiscal Year IFFY) 2003 Part I State Homeland Security Grant Program (SHSGP). These are pass- through grants from the U.S. Department of Homeland Security flowing to the State Military Department Emergency Management Division (EMD) to the Regional Council for distribution at the local level. The performance period for the grant is from June 1, 2003 through March 31, 2005. Specifically this grant is to be used to plan for, design, develop, conduct and evaluate threat and performance based exercises to train emergency responders and assess the readiness of the jurisdiction to prevent and respond to terrorist attack. We are requesting $7,000 for contractor support to design, construct and evaluate exercises and develop "after- action" reports including a plan of improvement. $1,000 would be budgeted for exercise supplies, and $500 would be available to reimburse out -of- county evaluators for their travel expenses. We also request $12,642 to be used for overtime and backfill costs associated with the exercise participation of emergency responders from within county government (Sheriff, Health Department & Public Works) and other emergency responders in Whatcom County. Funding Amount and Source $21,142 from a Department of Homeland Security federal indirect grant. Please contact Neil Clement at extension 50400 for additional information. FY'03 Grant Part I Supplemental Account Number Descri tion Amount 6320 Supplies/participant meals $1,000 6610 Contractor $7,000 6790 Travel -Other for evaluators $500 7210 Intergovernmental Professional Services $6,321 8351 Transfers -Out $6,321 $21,142 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Bill Elfo, Sheriff The following budget modification is requested: Budget Transfer • XXX Budget Supplemental `• SOURCE: (Accounts to transfer from or funding source for supplemental) 16736.4333.8705 Dept of Homeland Security E- 05-071 $ 50,000.00 ACCOUNTS TO INCREASE: 16736.6610 Contractor $ 50,000.00 TOTAL $ 50,000.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: This supplemental requests authority for funding the Whatcom County Homeland Security planning to be reimburseded by an indirect federal grant from the U. S. Department of Homeland Security. Authorized By: Department Head: Executive's Office: Date Posted: Date: By: • Transfers affecting salaries and benefits or capital accounts must be authorized by the County Ex urive. Tmnsfers affecting o w objects do nW need Executive ofica approval. •` Supplemental requests, it approved by the Uecutive, will be fomarded to the County Council for Authorindion . kic: /nns omWlwd_nrod WHATCOM COUNTY Sheriff's Office, Emergency Mgnt. 311 Grand Ave., Ste -B -08 3 Bellingham, WA 98225 u 4 &� MEMORANDUM TO: Pete Kremen, County Executive FROM: Neil Clement RE: Budget Supplemental, Homeland Security Grant DATE: October 27, 2004 Neil Clement Deputy Director The attached supplemental requests $50,000 to fund the Whalcom County Homeland Security planning, training, exercise and equipment program to be reimbursed by an indirect federal grant from the U.S. Department of Homeland Security. Background and Purpose The Region One Homeland Security Council has allocated $643,898 in funding to the Whalcom County Division of Emergency Management from the Federal Fiscal Year (FFY) 2004 State Homeland Security Grant Program (SHSGP). These are pass- through grants from the U.S. Department of Homeland Security, flowing to the State Military Department Emergency Management Division (EMD), to the Regional Council, for distribution at the local level. The FFY'04 grant is intended to supplement the local Homeland Security (HLS) planning, training, exercise, and equipment program. The performance period for the grant is from December 1, 2003 through October 31, 2005. This request is being made to ensure that some spending authority is available to meet the goals of the grant that may be accomplished during the remainder of 2004. A separate Supplemental request will be made in early 2005 for the remaining available grant funds. Within 30 days of the grant award to the stale, the U.S. Office of Domestic Preparedness (ODP) required that we develop and submit an Initial Strategy Implementation Plan (ISIP) for the FFY'04 grant. The Whatcom County ISIP was developed after surveying local jurisdictions, and conducting a strategic planning workshop on homeland security needs. The surveys and priorities were distilled into four major project categories: A) Establish /enhance citizen emergency preparedness awareness; B) Develop /enhance interoperable communication systems; C) Establish /enhance public - private emergency preparedness; D) Assess the vulnerability of, and harden, critical infrastructures. A variety of contracts are anticipated to accomplish the major projects. The requested $50,000 would allow us to enter into appropriate contracts if suitable contractors can be found before the end of the year. Funding Amount and Source $643,898 from a Department of Homeland Security federal indirect grant. Please contact Neil Clement at extension 50400 for additional information. Whatcom County Budget Modification Request Department Administrative services Requested by Dewey Dealer The following budget modification is requested: (check one) ✓ Budget Transfer` _ Budget Supplemental " Source: (Accounts to transfer FROM or funding source for supplemental) Cost center Acd Number Description Amounf 175 2910.1000 118.413.14 Accounts to Increase: Cast center Acct Number 17500 $351 Fund Balance Description OP£RRTINICs -rook $118,413.14 Amount 118,413.14 $118,413.14 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The Whatcom County Flood Control Zone District (FCZD) purchased two parcels of land (total of 14.2 acres) including a house for $175,533.14. The FCZD will retain ownership of the 11.2 acres of undeveloped land (Parks Department to manage) and the Conservations Future Fund will acquire ownership of the 3 acres plus house (future to be evaluated at a later date). The 11.2 acres is appraised $57,120 (Berg & Berg Appraisal dated 8/25/03). The difference between the $175,533.14 purchase price and the $57,120 appraisal value for the 11.2 acres is $118,413,14. This request will allow for a interfund reimbursement of the Flood Control Zone District fund (169100) in the amount of $118,413.14. Authorizations Department Head Date Executive's Office Date Date Posted By ' Transfers affecting saltines, benefits, or capital accounts most be authorized by the County Executive.. Transfers affecting other objects do not need Executive approval. - ° Supplemental budget requests, it approved by the Executive will be forwarded to the County Council for autiwrizaton. Budget modification. x1s 2/24/99 Be WHATCOM COUNTY PUBLIC WORKS DEPARTMENT JEFFREY M. MONSEN, P.E. Director MEMORANDUM To: The Honorable Pete Icemen, County Executive and Dewey Desler, Deputy Administratoorr�y/�� From: Jeffrey M. Monsen, P.E., Directors Subject: Requested Supplement to Public Works 2004 Budget Date: October 26, 2004 Requested Action Phone: (360) 676 -6692 County: (360) 398-1310 FAX: (360) 7384561 Approval of the attached budget supplemental is requested in order to allow for interfand reimbursement of the Flood Control Zone District. a Background and Purpose In order to acquire 11 undeveloped acres on the Nooksack River at Nugent Comer, the Whatcom County Flood Control Zone District (FCZD) purchased two parcels of land: 1) 11 undeveloped acres and 2) 3 acres with a house and outbuildings. The purchase price was $175,533.14. The FCZD will retain ownership of the 11.2 acres (Parks Department to manage) with the Conservations Future Food acquiring ownership of the 3 acres plus house (future to be evaluated at a later date). This budget modification request will make funds available for an interfund transfer of $118,413.14 to the Flood Control Zone District. a Funding Amount and Source Conservation Futures Fond balance to Conservation Futures Land Acquisition in the amount of $118,413.14. Please forward to the Council for approval. Enclosure