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Home My WebLink Aboutord2004-037WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2004 -226 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assi ned m: Originator. £reeutive gyre � IE C S7 1 �% l /p I-E D MAY 2 5 2004 HATCOM COUNTY 06101 Intro Division Head' O 06115 Finance Committee; Council Dept Head: AS Dept P1O5PCu1Ur / PurchasingAludgeo Evetiae: Pere Rremen ea .d SUBJECT., 2004 Supplemental Budget Request #7 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( x ) NO SEPA review completed? ( ) Yes ( x ) NO Should Clerk schedule a hearing ? ( ) Yes ( x ) NO Requested Date: SUMMARYSTATEMENT: Supplemental 47 requests funding from the General Fund.' (1) To appropriate $90, 000 in the Sheriffs Office to fund Homeland Security border - related overtime costs to be reimbursed by U.S. Customs and Border Protection. (2) To appropriate $16,240 in the Sheriffs Office to fund additional lasers to complete the outfitting ofall deputies; to be funded by law enforcement monies received from the Nooksack Casino. (3) To appropriate $3,500 in the Sheriffs Office to fund participation in the "Intense Traffic Safety Enforcement "mobilization program from Traffic Safety Commission grant funding. (4) To appropriate $7,200 in the Sheriffs Office to fund costs related to the Sheriffs part ofthe 1004 HIDTA award. (5) To appropriate $700 in the Sheriff's Office to fund "Safe Kids Buckle Up car seat safety event from grant funding. 2004 -226 61112004'. Introducer) 6115/2004'. Adopted 5 -q Roy, Nelson absent, Ord. #2004 -031 Distribution Indicate those who should receive List specdic names to the right, Request a copy after Council action ADS Facilities.simagement ADS I mane Brad Bennett ADSHuman Resources ADS Info Services Assessor Audim, Cooperative Extension District Court Extend, Linda Kasper Dewey Desler Health Hearing Examiner jail Juvenile Parks Planning Prosecutor Public Works Sheriff Superior Court Treasurer Ordinance or Resolton (this item): um e =D37 1 `:BUDGETS U PPM2004 SU PPLWtnnaa nw - suppi i.anc SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 06/01/04 ORDINANCE NO. 2004 -037 AMENDMENT NO. 7 OF THE 2004 BUDGET WHEREAS, the 2004 budget was adopted November 5, 2003; and, WHEREAS, changing circumstances require modifications to the approved 2004 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2004 Whatcom County Budget Ordinance #2003 -056 is hereby amended by adding the following additional amounts to the budgets included therein: L ivil Deputy utor 2004. WHATCOM COUNTY COUNCIL WHAT,COM COU,N,TY /, WASHINGTON Dan McShane Chair of the Council ( pproved () Denied Pete Kremen' County Executive (1� Date: ' 3-n/ T:\BUDGET\SUPPLS\2004-SUPPL\SupplementaI #7.doc Expenditures Revenues Net Effect General Fund Sheriff 117 640 1 0 Total Add'I Supplemental iulm I UIZ&4W g L ivil Deputy utor 2004. WHATCOM COUNTY COUNCIL WHAT,COM COU,N,TY /, WASHINGTON Dan McShane Chair of the Council ( pproved () Denied Pete Kremen' County Executive (1� Date: ' 3-n/ T:\BUDGET\SUPPLS\2004-SUPPL\SupplementaI #7.doc a WHATCOM COUNTY Summary of the 2004 Supple ental Budget Ordinance No. 7 Department/Fund Description Increased Expenditure (Decrease) (Increased) Revenue Net Effect to Fund Balance (Increase) Decrease General Fund Sheriff To fund Homeland Security border- related overtime activity. 90,000 90,000 0 Sheriff To fund additional lasers that will complete outfitting of each officer. 16,240 16,240 0 Sheriff To fund participation in "Intense Traffic Safety Enforcement" mobilization program. 3,500 3,500 0 Sheriff To fund costs related to the Sheriffs part of the 2004 HIDTA award. 7,200 7,200 0 Sheriff To fund "Safe Kids Buckle Up" car seat safety event. 700 700 0 Total General Fund 117 640 (117,640) 0 Total Add'I Supplemental 447nAA t117 64nji 91 I:\ BUDGET \SUPPLS \2004_SUPPL \Supplemental #7.doc WHATCOM COUNTY - CAREYJAMES SHERIFF'S OFFICE wmoERSHERIFF JEFF PARKS BILL BLIND CHIEF CRIMINAL DEPUTY SHERIFF DUSTIN HURLBUT PUBLIC SAFETY BUILDING CHIEF CIVIL DEPUTY 311 Grand Avenue WENDYJONES Bellingham, WA 98225 -4078 CHIEF OF CORRECTIONS May 13, 2004 MAY ° KJ4 PETE KRE vit61 TO: Pete Kremen, County Executive FROM: Sheriff William Elfo �Ee ✓v RE: Supplemental The Whatcom County Sheriffs Office has entered into an agreement with the Department of Homeland Security for the purpose of receiving reimbursable costs by proving resources to joint operations/task forces. The name of this task force is BLAINE OFFICE OF FIELD OPERATION ENFORCEMENT PROGRAMS. The program ends September 30, 2004. The Whatcom County Sheriffs Office will receive up to $90,000.00 in reimbursable overtime costs to help with this program. This money is dedicated only to this program. SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAX' (360) 738 -2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738 -2480. WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Marvette Gwinner The following budget modification is requested: Budget Transfer ` XX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2965.4338.2114 Reimburseable Overtime $90,000.00 ACCOUNTS TO INCREASE: 2965.6140 Overtime $ 78,500.00 2965.6210 Retirement $ 2,551.00 2965.6230 Social Security $ 6,005.00 2965.6259 Workers Comp $ 2,554.00 2965.6269 Unemployment $ 390.00 TOTAL $ 90,000.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: We have enter into an agreement with the Department of Homeland Security Law Enforcement Agency to provide resources for security at the various Point of Entries into the United States. We are asking for spending authority at this time. Authorized By: Department Head: Date :2; Executive's Office: Date: Date Posted: am Transfers affecting salaries and banefRS or capital accounts must be auftnzed by the County Executive. Transfers affecting o er objects do not need! Executive office approval. Supplemental requests, if approved by the Executive, will be rorwarded to the County council for Authorization. Vc hnis nnsAoud_mod Agreement Between Department of Homeland Security Law Enfort>11,t, E G V E 0 Agencies III ��aa And Local, County, and State Law Enforcement Agencies MAY For the Reimbursement of Expenses PEJ� KRENieN no* ...",III. aI ago aaa Mona aaaaa Now . aaa aaaaaaa URN Mass aa gas aaaaaaaaaaa. COUhT"FXECUTI. This agreement is entered into by the Whatcom County Sheriff and the U.S. Customs and Border Protection for the purpose of receiving reimbursable costs incurred by the Whatcom County Sheriff in providing resources to join operations/task forces. Payment may be made to the extent they are incurred in the Treasury law enforcement agency's Fiscal Year Plan, and the monies are available within the Treasury Forfeiture Fund to satisfy the requcsts(s) for reimbursable overtime expenses. I. LIFE OF THIS AGREEMENT This agreement is effective on the date it is signed by both parties to this Agreement and terminates on the last day of the current Fiscal Year. Agreements are reghuired on a Fiscal Year basis and must be renewed, if appropriate, by September 30` of each Fiscal Year for the following Fiscal Year. II. This agreement is established pursuant to the provision of 31 U.S.C. 9703, the Treasury Forfeiture Fund Act of 1992 which provides for the reimbursement of certain expenses of local, county and state law enforcement agencies incurred as participants in joint operations /task forces with a Department of Treasury law enforcement agency. III. This agreement establishes the procedures and responsibilities of both the Whatcom County Sheriff and the U.S. Customs and Border Protection for the reimbursement of certain overtime and other expenses pursuant to 31 U.S.C. 9703. IV. NAME OF TASK FORCE /JOINT OPERATION The name of this Task Force is Blaine Office of Field Operation Enforcement Proerams. Projected dates of Operation: October 1, 2003 to September 30, 2004. V, CONDITIONS AND PROCEDURES A. Assignment of Whatcom County Deputy(s) To the maximum extent possible, the Whatcom County Sheriff shall assign dedicated officer(s) to the task force. Within 10 days of the effective date of this agreement, the Whatcom County Sheriff shall provide the U.S. Customs and Border Protection with the names, titles, badge or ID numbers of the officer(s) assigned to the task force. Further, the Whatcom County Sheriff shall provide the hourly overtime wage rate of the officers) assigned to the task force. B. Requests for Reimbursement of Overtime Expenses 1. The Whatcom County Sheriff may request reimbursement for payment of overtime expenses directly related to work performed by its officer(s) assigned as members of a Joint Task Force with the U.S. Customs and Border Protection for the purpose of conducting official Treasury investigations. 2. The Whatcom County Sheriff shall provide the U.S. Customs and Border Protection within 10 days of the signing of this agreement, with the contact name, title, telephone number and address where the law enforcement agency wants the check for reimbursement overtime costs mailed to. The Whatcom County Sheriff shall also provide the name to whom the check shall be payable. 3. The State and Local Law Enforcement Agency officer sign -in sheets will be maintained at the port offices. The monthly reimbursement requests will be completely using the sign -in sheets as a basis. The port will prepare the reimbursement requests and provide them to the state and local law enforcement agency for review and signature. The monthly reimbursement requests will be forwarded through the CMC office to Headquarters. 4. The Whatcom County Sheriff will submit all requests for reimbursement payments, together with appropriate documentation to the U.S. Customs and Border Protection, ATTN: A -TCET Branch Chief, 9901 Pacific Highway, Blaine, WA 98230. The Area Port Director or designee will certify that the request is for overtime expenses incurred by the Whatcom County Sheriff for participation with the Blaine Office of Field Operation Enforcement Programs. The Whatcom County Sheriff shall also certify that requests for reimbursement of overtime expenses have not been made to other Federal Law enforcement agencies who may also be participating with the task force. The Wbatcom County Sheriff acknowledges that they remain fully responsible for their obligations as the employer of the officer(s) assigned to the task force and are responsible for the payment of overtime earnings, withholdings, insurance coverage and all other requirements by law, regulation, ordinance or contract regardless of the reimbursable overtime charges incurred. 5. All requests for reimbursement of costs incurred by the Whatcom County Sheriff must be approved and certified by the U.S. Customs and Border Protection. The Treasury law enforcement agency shall countersign the invoices for payment. 6. The maximum reimbursement entitlement for overtime worked on behalf of the Whatcom County Sheriff is set at $13,000 per officer assigned to the task force for the Fiscal Year period. The Whatcom County Sheriff is entitled to a maximum of $35,000.00 per year. The maximum reimbursement to the Whatcom County Sheriff may be adjusted at the request of Customs and Border Protection. The Whatcom County Sheriff will be notified of any adjustment to the maximum reimbursement amount. C. Program Audit This agreement and its procedures are subject to audit by the Customs and Border Protection, the Department of Homeland Security — Office of Inspector General, the General Accounting Office, and other government designated auditors. The Whatcom County Sheriff agrees to permit such audits and agrees to maintain all records relating to these transactions for a period of not less than three years; and in the event of an on -going audit, until the audit is completed. These audits may include reviews of any and all records, documents, reports, accounts, invoices, receipts, or expenditures relating to this agreement; as well as interview of any and all personnel involved in these transactions. D. Revisions The terms of this agreement may be amended upon the written approval of both the Whatcom County Police Department and U.S. Customs and Border Protection. The revision becomes effective upon the date of approval. E. No Private Rights Created This is an internal government agreement between a Department of Homeland Security law enforcement agency and a local /county /state law enforcement agency and is not intended to confer any right or benefit to any private person or party. Bill Elfo, Sherif Date Date MRY.21.2PO4 10:34RM US CUSTOMS BLAINE N0.442 P.2 U.S. DEFLARTMENT OF HOMELAND SECURITY 9801 Pacific Highway Blaine, WA 98230 U.S. Customs and Border Protection �E May 21, 2004 Marvette Gwinner Whatoom Country Sheriffs Office Public Safety Building 311 Grand Avenue Bellingham, WA 98225 -4078 Dear Marvette: On 9/20/03, a joint enforcement operations agreement between the Department of Homeland Security and the Whatcom Country Sheriffs Office was initiated. However, funding for this program was not allocated until April of 2004. At that time, $90,000 was appropriated to provide reimbursement of overtime expenditures for those Whatoom County Sheriffs officers participating in joint port of entry operations with U.S. customs and Border Protection. Please contact me at (360) 3322674, if you have any questions concerning this program. WHATCOM COUNTY CAREY JAMES SHERIFFS OFFICE ';DNDERSHERIFF JEFF PARKS BILL BLIND CHIEF CRIMINAL DEPUTY SHERIFF DUSTIN HURLBUT (360) 676 -6650 CHIEF CIVIL DEPUTY PUBLIC SAFETY BUILDING (360) 738-2494 311 Grand Avenue WENDY JONES Bellingham, WA 98225 -4078 CHIEF OF CORRECTIONS 1N i May 12, 2004 MAY 1 + 2004 PETE KHEMEN TO: Pete Kremen, County Executive COUNN EXM7IVF FROM: Sheriff William Elf -/ 4",'>w RE: Supplemental O The Whatcom County Sheriffs Office has received money from the Nooksack Casino to be used for law enforcement. At this time, we would like to request spending authority to purchase more tasers that will complete the outfitting of each officer. SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAX (360) 738-2494 (360) 676 -6848 (360) 384 -3291 FAX; (360) 738 -2480 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Marvette Gwinner The following budget modification is requested: Budget Transfer ` XXX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2900.4342.1003 Nooksack Gambling Contribution $16,240.39 ACCOUNTS TO INCREASE: 2920.6510 Small Tools and Equipment $ 16,240.39 TOTAL $ 16,24039 PURPOSE OF TRANSFER OR SUPPLEMENTAL: We are requesting spending authority to purchase more tasers to allow each deputy in our department to be issued one as well as three tasers for use in the jail. Authorized By: Department Head: Date 5/12/2004 Executive's Office: Date: Date Posted: 0 Tran Iers affactilg salaries and berefifs or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval. supplemental requests, if approvM by the Executive, will toe forwarded to the County Council for Autlroreation. kfc Imis orms2ud_mw WHATCOM COUNTY CAREY JAMES SHERIFF'S OFFICE j/NDERSHERIFF JEFF PARKS BILL ELFO CHIEF CRIMINAL DEPUTY SHERIFF DUSTIN HURLBUT (360) 676 -6650 CHIEF CIVIL DEPUTY PUBLIC SAFETY BUILDING (360) 738 -2494 311 Grand Avenue WENDY JONES Bellingham, WA 98225 -4078 CHIEFOF CORRECTIONS Id 's' E May 17, 2004 MAy t t 2004 PETE KREPOEN SOUWY EYE ;'JT; -.;'E TO: Pete Kremen, County Executive FROM: Sheriff William Elf?� RE: Supplemental The Whatcom County Sheriffs has a grant to participate in the INTENSE TRAFFICE SAFETY ENFORMENT mobilization May 20 through June 6, 2004. These patrols will be conducted during daylight hours and will center on speeding, DUI's, aggressive driving and noncompliance seat belt offenders. As we just received the approval from the State, we are now asking for spending authority for this grant. SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAK (360) 738 -2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738 -2480 WHATCOM COUNTY BUDGET MODIFICATION REQUEST c Department: Whatcom County Sheriffs Office Requested By: Marvette Gwinner The following budget modification is requested: Budget Transfer ' XX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2965.4333.2062 Traffic Safety $3,500.00 ACCOUNTS TO INCREASE: 2965.6140 Overtime $ 3,050.00 2965.6210 Retirement $ 100.00 2965.6230 Social Security $ 236.00 2965.6259 Workers comp $ 96.00 2965.6269 Unemployment $ 16.00 TOTAL $ 3,500.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: The Whatcom County Sheriffs Office has received a grant to participated in the INTENSE TRAFFIC SAFETY ENFORCEMENT mobiliation May 10 through June 6, 2004. We are requesting spending authority for this money, Authorized By: / Department Head: f Date 5/17/2004 Executive's Office: Date: Date Posted: By: Transfers affecting salaries and benefits m capital accounts must be authorimd by the County Executive. Transfers affecting Whet objects tlo trot need Executive office approval . supplemental requests, if approved by the Executive, will be forwarded to the County Council fa Autlroreation. kfS Inu Wfwns/bud mod Ilni- Il -cwr JUL UUVI rll WnJn nlnrrlV JnrEll UUHH rnA nu. Juu 00u 0400 r, vi O G e STATE Or WASHINGTON WASHINGTON TRAFFIC SAFETY COMMISSION I W0 S. Cherry S1„ PO Box 40944 • Olympia, Washington 98584.0944- (J60) 15).6197 May 11, 2004 Sheriff Bill Elio Whatcom County Sheriff's Office 311 Grand Avenue Bellingham, WA 98225 -4078 Dear Sheriff Elfo: Your request for a $3,500.00 grant to participate in the Intense Traffic Safety Enforcement mobilization, May 10 through June 6, 2004, is approved. Attached you will find a signed copy of the Memorandum of Understanding between your agency and the Washington Traffic Safety Commission. As outlined in the grant announcement, funding is on a `reimbursement "basis and requires submission of a State invoice voucher upon completion of activity. Support documents for reimbursement must include signed overtime slips or payrolVexpense records showing payments made, individual officer activity logs demonstrating performance, and a combined log tallying all officer activity for the overtime. We encourage you to cony the entire original grant Package and forward It to your fiscal department to avoid confusion during the reimbursement process. As it is with most of our funding, these are federal dollars. This is important for your fiscal office to know. The CFDA number for these funds is 20,604, Performance standards for funded personnel are a minimum of three (3) self- initiated contacts per hour funded with a "desired outcome" of three (3) traffic citations per hour. Allowable use of funds is for overtime salary (@ 1.5 times normal rate), and wages and benefits of commissioned personnel In direct support of operational activity. No equipment purchases are authorized. Submissions for reimbursement and support documents are due no later than July 92 2004. Faxed invoices cannot be accepted. Thank you for your participation in this program. If you have questions, please don't hesitate to contact me at (360) 753 -0877. Sincerely, �Q wl�&fQ Angie and Occupant Protection Program Manager award *wtsc.wa.gov Oof MAY -11 -2004 THE 0201 FM WASH lKANh1C SAFELY UUMM rex Nu. abu brig ogda r, uc c MEMORANDUM OF UNDERSTANDING WASHINGTON TRAFFIC SAFETY COMMISSION 1000 So. Cherry St., PO Box 40944, Olympla, WA 98504 -0944 is made and entered 0(insert your agency name aoove) Hereinafter referred to as "Contractor" and the WASHINGTON TRAFFIC SAFETY COMMISSION, hereinafter referred to as "WTSC" IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement agencies to conduct "Intense Traffic Safety Enforcement Patrols" during the period between May 10 and June 6, 2004. The goal of this project is to bontact as many vlolatom as possible with-an emphasis on Speeding; DUI, Aggressive Driving and Seat Belt violations. IT IS, THEREFORE, MUTUALLY AGREED THAT: 1. Contractor will provide a commissioned police officer (active or paid reserve) with appropriate equipment (vehicle, radar, etc) on an "overtime' basis (not to exceed 1 .5 imets normal funded.) to enforce speeding, DUI, Aggressive Driving and Seat Belt laws. No on -duty p a 2. The period of activity will begin on May 10 and extend through June 6, 2004. Funding Is not available for activity before or after this period and funding may not exceed the amount prescribed in the attached Request for Proposal. These patrols will be conducted during daylight hours. 3. Performance standards for funded personnel are a minimum of khre 131 salf^�i>,in^edre oalabelt -er hour s tunaeg wan a - oaaeeu uu...mu" -..... -- _ _ _.. or �hour. lit a Texpected Notices of Infraction (NOI's) will be issued at nntact unless circumstances dictate otherwise. It is understood that violator contacts may result in related, tlmeconsuming activity. Such activity will be considered for reimbursement Activity other than that Initiated through emphasis patrol contact (investigating collisions, emergency responses, etc) will be the responsibility of the contracting agency and may not be considered for reimbursement. 4. Contractor must submit for reimbursement no later than July 9, 2004. Billings will include: ♦ Invoice Voucher, At9 -1A Form (attached). Please note that we cannot accept a FAX. We must have your agency Identified as the "Claimant", a Federal Tax ID # and an oriainal signature of the agency head commandofficer or contracting officer on the -19 form ♦ Payroll support documents (overtime slips, payroll documents, etc); ♦ Officer worksheets (showing 3 or more self - initialed contacts per hour); and ♦ Combined activity log with totals for the entire mobilization. b. Disputes arising under this agreement shall be resolved by a panel consisting of one representative of the Washington Traffic Safety Commission, one representative from your agency and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing. 6 termination nyof this agreement! the terminating party shall be written liable for the performance rendered prior to the effective date of termination. . IN WITNESS WHEREOF, PARTIES HAVE EXECUTFD Too REEMENT. P VBDI fr A Nh �o . Slterr �f El Agency? %u asrnt TratOC Safet Commiss dCJJ T Return to: PO WTSC B ox Contracting Agent (Print/type Name) �r, /v ✓I/ a O Ol Blympia, WA WA 98592 -0944 Signature Date WHATCOM COUNTY CAREY JAMES SHERIFF'S OFFICE jVNOERSHEHiFF JEFF PARES BILL ELFO CHIEF CRIMINAL DEPUTY SHERIFF DUSTIN HURLBUT (360) 384 -5360 CHIEFCIVIL DEPUTY PUBLIC SAFETY BUILDING 311 Grand Avenue WENDY JONES Bellingham, WA 98225 -4078 CHIEF OF CORRECTIONS RECEH,Em MAY t 2)74 May 17, 2004 PETE KREMEN COhP27v Fyr 1i;Trr2.'. TO: Pete Kremen, County Executive FROM Sheriff William Elfg'� L� RE: Supplemental The Whatcom County Sheriffs has received the 2004 HIDTA award. Our share of this award is $7,200.00. The remainder, $129,949.00, is for the Prosecutor's office which was included in the 2004 budget. SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAX: (360) 738-2494 (360) 676-6848 (360) 384 -3291 FAX (360) 738 -2480 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Marvette Gwinner The following budget modification is requested: Budget Transfer * XXX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2990.2990.4331.' Department of Justice $7,200.00 ACCOUNTS TO INCREASE: 2990.7060 Repair and Maintenance $ 6,200.00 2990.7190 Miscellaneous $ 1,000.00 TOTAL $ 7,200.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: The Whatcom County Sheriffs Office has received to 2004 HIDTA Award. The Sheriffs Office has received $7,200.00 to pay for the maintenance of software which allows the other law enforcement agencies of the County to access the AS4000. We are requesting spending authority at this time. 9 Authorized By: Department Head: Date Executive's Office: Date: Date Posted: 0 5/17/2004 ` Tansfers affacbng salaries ant benefits or cap" accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval. " Supplemental requests, if approved by the Executive, volt be forvrarded to the County Council for Authorization. kfclrns torn 2ud_mod Executive Office of the President AWARD Office of National Drug Control Policy Cooperative Agreement Page _1 of 6 1. Recipient Name and Address 4. Award Number. 14PNWP513Z Whatcom County Sheriffs Office 311 Grand Avenue S.Project Period: 1/1200410 121312004 Bellingham, WA 98225 Budget Period: 1/12004 to 12/312004 IA. Recipient IRSNendor No. 6. Date: 3/122004 7. Action, El Initial 2. Subrecipient Name and Address 8. Supplement Number ❑Supplemental 2A. Subrecipient IRSNendor No. 9. Previous Award Amount 3. Project Title 10. Amount of This Award $137,149 Northwest H1DTA Border Task Force inifl ive(s) 11. Total Award $137,149 12. Spema Condmons (C ec , ifapp teab e ❑X The above Cooperative Agreement is approved subject to such conditions or limitations as are set forth on the attached 5 page(s). 1. Statutory Authority for Grant: Public Law 108 -199 AGENCY APPROVAL �� t' RECIPIENT ACCEPTANCE Ti t e o Approving C 15. T ame en tt e o Au o Recipient Official d Sheriff William 1. Elfo Office of onal Drug Control Policy Whatcom County Sheriffs Office proving fficial 1EA IT Signature ofAuth Recipient Date ,'I l/� 4 -02 -04 APence Ilse Only I 18. Accounting Classification Code 19. HI DTA AWARD Office of National Drug Control Policy Attachment to Award # 14PNWP513Z Page 2 of 6 Award Recipient: Wbateom County Sheriffs Office HIDTA: Northwest Initiative: Northwest HIDTA Border Task Force initiative(s) Project Contact: Mr. Dave Rodriguez Award Amount: $137,149 Award Period: 1 /l /2004to 12/31/2004 ONDCP Contact: All requests for payment and inquiries should be submitted to: The National HIDTA Assistance Center 8401 Northwest 53rd Terrace, Suite 208 Miami, Florida 33166 (305) 716 -3270 A. Conditions 1. The award is based on the detail budget attached to the application submitted for this initiative. This is your approved budget for the initiative and any deviation must comply with the reprogramming requirements as set forth in the ONDCP Guidelines. B. General Provisions 1. This award is subject to: a. the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, also known as the "Common Rule ", b. the Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements; Federal Debt Status, and Nondiscrimination Statutes And Implementing Regulations. C. the audit requirements of OMB Circular A -133, d. the cost principles contained in OMB Circular A -87, and e. the administrative guidelines contained in ONDCP's Financial and Administrative Guidelines. Office of National Drug Control Policy Attachment to Award # 14PNWP513Z Page 3 of 6 2. Payment Basis Request for Advance or Reimbursement shall be made using the Division of Payment Management System (www.dpm.pse.gov). Copies of invoices, payroll registers, and canceled checks must accompany the payment confirmation number to provide documentation for the reimbursement request. Request for advances will be accompanied by detail specifying the obligation. Documentation of how the advance was spent must be submitted before another advance or reimbursement can be requested. Funding for this award is authorized to be paid on a monthly basis. Payments will be made via Electronic Fund Transfer to the award recipient's bank account. The bank must be FDIC insured. It is desirable that the bank be a member of the Federal Reserve System. The account must be interest bearing. (All payments greater than $25,000 most be made by EFT: Recipients must request a waiver from this provision for payments less than $25,000). Except for interest earned on advances of funds exempt under the Intergovernmental Cooperation Act (31 U.S.C. 6501 et seq.) and the Indian Self - Determination Act (23 U.S.C. 450), grantees and subgrantees shall promptly, but at least quarterly, remit interest earned on advances to ONDCP. The grantee or subgrahtee may keep interest amounts up to $100 per year for administrative purposes. (21 CFR Section 1403.21i) 3. Reporting Requirements Financial Status Reports (OMB Standard Form 269) will be required quarterly during the award period and at the end of the award. Performance reports will be required as specified in the Program Guidance. Note that the final financial reports should be cumulative for the entire award period. Performance Reports: Due as specified in the Program Guidance. Financial Status Reports (OMB Standard Form 269) should be submitted to Office of National Drug Control Policy. Attn: Phuong DeSear, Room 538. Phone: 202-395 - 6739, Fax: 202 - 395 -5176. Office of National Drug Control Policy Attachment to Award # 14PNWP513Z Page 4 of 6 Special Conditions HIDTA Cooperative Agreements The following special conditions are incorporated into each award document. I_ In order to provide for compatibility, integration, coordination, and cost effectiveness in the use, procurement, and operation of ADP systems, equipment, and software, recipients are encouraged and authorized to enter into joint purchase or service agreements on a reimbursable or nonreimbursable bases with other HIDTA award recipients. Award recipients are authorized and encouraged to enter into joint purchases or service agreements with other HIDTA award recipients. 2. No federal funds shall be used to supplant state or local funds that would otherwise be made available for project purposes. 3. The operating principles found in 28 CFR Part 23, which pertain to information collection and management or criminal intelligence systems, shall apply to any such systems supported by this award. 4. Prior to expenditure of confidential funds, the award recipient or subrecipient shall sign a certification indicating that he or she has read, understands, and agrees to abide by all of the conditions pertaining to confidential fund expenditures as set forth in Attachment B to the ONDCP Financial and Administrative Guide for Cooperative Agreements. This certification should be submitted to the Assistance Center. 5. The award recipient agrees to account for and use program income, including but not limited to asset forfeitures, in accordance with the "Common Rule" and the ONDCP Financial and Administrative Guide for Cooperative Agreements. Moreover, the use of program income must be consistent with the National Drug Control Strategy. 6. Where furniture has been approved in the budget, the recipient will make every effort to utilized existing State and local surplus property prior to the purchase of any furniture, including computer furniture or items of similar nature. 7. The award recipient may not use designated aircraft assigned to HIDTA- approved task operations and initiatives for the transport of VIP Executive(s) or similar circumstances not relating to the goals and objectives of state and local law enforcement programs. S. The budget submitted with the proposal is approved. Office of National Drug Control Policy Attachment to Award # 14PNWP513Z Page 5 of 6 Reprogramming between budget categories within the same agency and initiative requires the approval of the respective HIDTA Director and must be in accordance with procedures established by the Executive Committee. Reprogramming of funds between agencies or initiatives requires the written approval of the ONDCP HIDTA Office, regardless of the dollar value of the reprogramming. In all cases the recipient is responsible for maintaining detailed records of the reprogramming activities and forwarding notification to your HIDTA Director regarding reprogramming activities as they occur. 9. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, "Audits of State and Local Governments." The management letter must be submitted with the audit report. Audits must be submitted no later than thirteen (13) months after the close of the recipient organizations audited fiscal year. The submission of the audit report shall be as follows: An original and one copy shall be sent to the cognizant Federal Agency. Also, a copy of the audit report shall be sent to Office of National Drug Control Policy, 75017 1b Street, NW, Washington DC 20503. Attn: Phuong DeSeaq Room 538. Phone: 202 - 395 -6739, Fax: 202 - 395 -5176. 10. The recipient agrees to submit operation reports as defined in the Current Year Program Guidance. 11. Equipment acquired under the grant program most be used by the recipient in the program or project for which it was acquired as long as needed, whether or not the project or program continues to he supported by Federal funds. When no longer needed for the original program, the equipment may be used in other activities supported by the Federal agency. The recipient may dispose of the original equipment when no longer needed or supported by the grantor agency. Inventory lists must be supplied to the HIDTA Director to facilitate the sharing of equipment within and between the HIDTAs. Items to be inventoried include Communications, Computer & Related Equipment, Surveillance Equipment, Photo, Vehicles, Video, and Weapons. 12. The recipient will be permitted to designate funds that would be matched or shared; however, these matched or shared funds will not constitute an obligation on behalf of the recipient. Office of National Drug Control Policy Attachment to Award # 14PNWP513Z Page 6 of 6 13. Budget item submissions for equipment and other contract items are accepted as best estimate only and are not deemed approved at that price. Recipients are required to assure such items are not currently available, are not duplicative or excessive, and should make market surveys and obtain the best prices available. 14. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR section 42.302), that is approved by the Office of Civil Rights, is a violation of its Certified Assurances and may result in the suspension of the dmwdown of funds. 15. The recipient agrees to complete and keep on file, as appropriate, Immigration and Naturalization Service Employment Eligibility Verification Form (I -9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. RECIPIENT ACCEPTANCE OF SPECIAL CONDITIONS William J Elfo Typed Name 2 / Sheriff Tide / // /..w/ Y 4 -02 -04 (Signature) Date WHATCOM COUNTY SHERIFF'S OFFICE BILL ELFO SHERIFF PUBLIC SAFETY 9UILUNG 311 Grand Avenue Bellingham, IRA 98225 -4078 May 17, 2004 TO: Pete Kremen, County Executive mac✓ FROM: Sheriff William Elf9 /`i RE: Supplemental CAREY JAMES tUNDERSHERIFF JEFF PARKS CHIEF CRIMINAL DEPUTY DUSTIN HURLBUT CHIEF CIVIL DEPUTY WENDY JONES CHIEF OF CORRECTIONS REiuv!'1 MAY 1 ? 20:014; PETE KkHAEN COUNTY Et ; (i rL The Whatcom County Sheriffs has received a grant for $700.00 for SALFE KIDS BUCKLE UP Car Seat Check Up Event. This event was held at Jerry Chambers Chevrolet on April 17, 2004. We are asking for authority to have this put into the budget so that the expenses can be paid. SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAX: (360) 738-2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738 -2480 WHATCOM COUNTY BUDGET MODIFICATION REQUEST ` Department: Whatcom County Sheriffs Office Requested By: Marvette Gwinner The following budget modification is requested: Budget Transfer ' XX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2965.4333.2062 Traffic Safety $700.00 ACCOUNTS TO INCREASE: 2965.6320 Office and Operating supplies $ 600.00 2965.6630 Professional services $ 100.00 TOTAL $ 700.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: The Whatcom County Sheriffs Office has received a small grant for SAFE KIDS BUCKLE UP for a car seat check up event. Authorized By: Department Head: Executive's Office: Date Posted: Z:��l �� Date 5/17/2004 Date: 0 ` Transfers affecting salaries and benefits or capftal accounts must be authorized by the County Executive. Transfers affecting other objects do not need! Executive once approval. Supplemental requests, if approved by the 6cecu[ive, will be rorxarded to the County Council for Authorization. U� ftisclfonnwbud_ mad