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Home My WebLink Aboutord2004-023WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2004 -138 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator: Executive Office C E E� V E D I� UV V I� MAR 1 - 2004 WHATCOM COUNTY COUNCIL 03109 Intro Division Head: 3123/04 Finance Committee; Council Dept Head: AS Dept Prosecutor PurnhasingBudget ` 'fir Executive: Pete Kremen SUBJECT. 2004 Supplemental Budget Request #3 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( x ) NO SEPA review completed? ( )Yes ( x ) NO Should Clerk schedule a hearing 7 ( ) Yes ( x ) NO Requested Date: SUMMARY STATEMENT: Supplemental #3 requests funding from the General Fund: (1) To appropriate $7,975 in the Sheriffs Office to fund benefits for Traffic Safety Coordinator, grant funded FTE. (2) To appropriate $8,316 in the Prosecuting Attorney's office to renewfunding for professional services associated with the BP Cogeneration Plant application. (3) To appropriate $296,494 in Non- Depanmental to renewfundingforfacilities projects. (4) To appropriate $21,170 in the Jail to fund additional amounts necessary for renewal ofSSP work crewhvork release contract. (5) To appropriate $3,000 in the Jail to replace three kitchen meal tray carts. (6) To appropriate $15,288 in the Jail for extra help work crew coordinator position for greens maintenance crew; funded by AS- Facilities. (7) To appropriate $8,400 in the Jail for kitchen steam kettle repairs. From the Administrative Services Fund: (8) To appropriate $296,494 in Facilities to renew funding for courthouse carpeting and various jail projects carried over from 1003. (9) To appropriate $4,328 in Facilities to renew funding for the balance of the courthouse conference rooms and jail booking area contract. (10) To appropriate $4,217 in Facilities to renew funding for civic center roof replacement retainage. 2004 - 138 319/2004: introduced 3123/2004. Adopted 7 -0, Ord. #2004 -023 Distribution Indicate those who should receive List speck names to the right. Request a copy after Council action. ADS Facilities Management ADS Finance Brad Bennett ADS Human Resources ADSImoServices Assessor Auditor Cooperativeextmslon Disrrin Court executive Linda Kasper Dewey Desler Health Hearing loaminer Jail Juvenile Parks Planning Prosecutor Public Works ShertR Superior Court Treasurer Ordinance or Resolu,{t'on (this item): P Number L: BUDGETSUPPM2004_SUPPLWgende Bill - suppl 3.doc SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 03/09/04 ORDINANCE NO. 2004 -023 AMENDMENT NO. 3 OF THE 2004 BUDGET WHEREAS, the 2004 budget was adopted November 5, 2003; and, WHEREAS, changing circumstances require modifications to the approved 2003 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2004 Whatcom County Budget Ordinance #2003 -056 is hereby amended by adding the following additional amounts to the budgets included therein: Additionally, Exhibit B to the 2004 Budget Ordinance entitled "Authorized Positions" should be amended to include the following FTE in the Sheriffs Office: 1 Traffic Safety Coordinator position contingent upon grant funding. 2004. Yom*•, "� WHATCOM COUNTY COUNCIL WF)ATCOM COUNTY, WASHINGTON Dana Brown- t�avist,O0yRRG%_,fk Dan cShane, Chair of the Council APPROVED A & ,FO FORM:'�t ��`` ( provgd ( ) Denied Civil Pete Kr,ggmen, Cupunty Executive Date: `l'A� e 1 I:\ BUDGET \SUPPLS \2004_SUPPL \Supplementa1 #3.doc Expenditures Revenues Net Effect General Fund Sheriff 7,975 7,975 0 Prosecuting Attorney 8,316 0 8,316 Non-Departmental 296,494 0 296,494 Jail 47 858 25 000 22,858 Total General Fund 360 643 32 975 327 668 Administrative Services Fund Facilities 305039 296 494 8 545 Total Add9 Supplemental 665.ssz Additionally, Exhibit B to the 2004 Budget Ordinance entitled "Authorized Positions" should be amended to include the following FTE in the Sheriffs Office: 1 Traffic Safety Coordinator position contingent upon grant funding. 2004. Yom*•, "� WHATCOM COUNTY COUNCIL WF)ATCOM COUNTY, WASHINGTON Dana Brown- t�avist,O0yRRG%_,fk Dan cShane, Chair of the Council APPROVED A & ,FO FORM:'�t ��`` ( provgd ( ) Denied Civil Pete Kr,ggmen, Cupunty Executive Date: `l'A� e 1 I:\ BUDGET \SUPPLS \2004_SUPPL \Supplementa1 #3.doc WHATCOM COUNTY Summary of the 2004 Supple ental Budget Ordinance No. 3 Net Effect to Increased Fund Balance Expenditure (Increased) (Increase) Department/Fund Description Decrease Revenue Decrease General Fund To fund benefits for Traffic Safety Coordinator position; add grant - Sheriff funded FTE 7,975 7,975 0 To renew funding for professional services associated with the BP Prosecuting Attorney Cogan Plant application 8,316 0 8,316 To renew funding for facilities Non - Departmental projects. 296,494 0 296,494 To fund additional amounts necessary for renewal of SSP work crew /work release facility Jail contract. 21,170 0 21,170 To provide funding for three Jail kitchen meal tray carts. 3,000 0 To provided funding for extra help Jail work crew coordinator. 15,288 25,000 To provide funding for kitchen W3287"668 Jail steam kettle repairs. 8 400 0 Total General Fund 360 643 32'9705 Administrative Services Fund To renew funding for courthouse carpeting and various jail projects Facilities carried over from 2003. 296,494 296,494 0 To renew funding for balance of courthouse conference rooms and Facilities jail booking area contract. 4,328 0 4,328 To renew funding for civic center Facilities roof replacement retains e. 4 217 0 4 217 Total Administrative Services Fund 305039 (296.49 8 545 Total Add'I Supplemental 1 1 665.682 W.MM 336213 I: \BUDGET \SUPPLS \2009 SUPPL \Supplemental #3.doc WHATCOM COUNTY CAREY JAMES SHERIFF'S OFFICE UNDERSHERIFF CORRECTIONS JEFFFARRS BILL ELFO _ CHIEFCRIMINAL DEPUTY SHERIFF DUSTIN HURLBUT (360) 384 -3291 CHIEF CIVIL DEPUTY PUBLIC SAFETY BUILDING 311 Grand Avenue FMEWN E D m, WA WA Bellingham, 98225 -4078 I / S FEB 1 2 2004 PETE KREMEN COUNTY EXECUTIVE February 12, 2004 TO: Pete Kremen, County Executive FROM: Sheriff William Elfo Alt-v� RE: Supplemental The Whatcom County Sheriffs Office received a grant from the Traffic Safety Commission in 2003 for our Traffic Safety Coordinator. At this time, we need to request a supplemental to fulfill our grant obligation for benefits. This position was budgeted in the 2004 budget but lacked the benefits until the Letter of Understanding was signed. SHERIFF CORRECTIONS (360) 676 -6650 (360) 384 -5360 FAX: (360) 738-2494 (360) 676 -6848 (360) 384 -3291 FAX: (360) 738-2480 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcem County Sheriff's Office Requested By: Marvette Gwinner The following budget modification is requested: Budget Transfer ` XX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2932.4334.0350 Traffic Safety $6,014.00 2932.6120 Extra Help $1,961.00 $ 7,975.00 ACCOUNTS TO INCREASE: 2932.6210 Retirement $ 400.00 2932.6245 Medical Insurance $ 6,600.00 2932.6255 Other Health and Welfare $ 975.00 TOTAL $ 7,975.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: To fulfill obligations of the Traffic Safety Coordinator Grant which was received and approved in 2003. Authorized By: Department Head: Executive's Office: Date Posted: Date 2/1212004 By: Transfers affecting salaries and benefits or capital accounts must be aNhor¢ed by the County Executive. Transfers affecting other objects do not need Executive office appm L Supplemental requests, H apprcv d by the Executive, will be forearded to the County Council for Aut�n. U-c /misc/fonnsbutl motl Whatcom County Budget Modification Request Department Prosecutor Requested by David N. Grant The following budget modification is requested: (check one) Budget Transfer' ✓ Budget Supplemental" Source : (Accounts to transfer FROM or funding source for supplemental) C CMS Aa Number Oesm"M Am I. 2910 Ending Fund Balance 8,316.00 $8,316.00 Accounts to Increase: Cost CMS AodNUMSr OmvQrion Ammuk 2600 6630.904 Professional Services 8,316.00 $8,316.00 Purpose of Transfer or Supplemental: Of more room is necessary attach additional sheet.) In October of 2003 the Council approved expenditures up to $20,000.00 for professional services associated with the adjudicative process in the H.P. Cherry Point Cogeneration application pending before the Washington Energy Facility Site Evaluation Council (EPSEC). $11,683.95 was spent during the adjudicative hearings which were completed in December of 2003, leaving a balance of $8,316.05. Although the adjudicative hearings are complete, the County and H.P. have continued in their ongoing efforta to resolve certain issues pertaining to the development, to include the issue of whether the development, as presently designed, is consistent with county land use and development regulations, primarily the Critical Areas Ordinance. H.P. and the County have asked EPSEC to allow the parties additional time to attempt to reach a mutual resolution of their outstanding COW Authorizations: �� /i - �I/1, /a Deparlm Head dt `^ `^' _ I Date Executive's Office Date Dale Posted By ' Transfers affecting salaries, benerrb:, or capital accoun5 tmml be aukmrized by the County Exemrtive. TransEfa a8ec irg o8mr objets do not need E.xecufi a approval. "Supplemental budget requests if approved by the Executive will be forwarded Is the County Cound Er autlwrizabon. Budget mo3i£ieation.nls 2/24/99 as issues on the application. In order to reach a reasoned decision on the issue of land use consistency, scientific review of further environmental mitigation measures will be necessary. The expertise required for the review is not available within current county staff, so the services of outside experts are necessary. As a result, the Whatoom County Prosecutor requests that the Council approve a supplemental budget for the Prosecutor's Office in the amount of $8,316.00 for continued expenditures associated with the completion of the permitting and EFSEC application process in this case. WHATCOM COUNTY ADMINISTRATIVE SERVICES r2 FACILITIES MANAGEMENT Whatcom County Courthouse Louie Street Annex 311 Grand Avenue, Suite 108 ry P 316 Lottie Street Bellingham, WA 9822SA083 93HI Hr,1° Bellingham, WA 98225 -4010 DDesler@co.whatcommams Facilities @co.whatcomma.us DEWEY G. DESLER MICHAEL RUSSELL Director Facilities Supervisor MEMORANDUM TO: Pete Kremen, County Executive FROM: Michael Russell, Facilities Supervisor RE: Budget Modification Requests DATE: February 27, 2004 AS Facilities management has several projects scheduled or underway which were not eligible for continuing appropriation and therefore the appropriations for these projects lapsed at year -end. This supplemental re- establishes the budget authority for the following projects: • Final payment on the courthouse 5's floor conference rooms and jail booking area projects - $4,328. • Retainage payment for the civic center roof replacement project - $4,217. • Carpet replacement for the Assessor, Treasurer and Prosecuting Attorney's offices - $113,069. • Exterior repair and painting ($130,000), kitchen oven ($7,228) and braising pan ($9,285), security light fixture replacement ($15,862), repair of outdoor recreation walls ($7,095), sally port seal ($11,582), and locks ($2,372) (all jail projects). Please contact Michael Russell, at extension 50575, if you have any questions or concerns. Enclosures Administration Facilities Management Hnance/Accuunting Human Resources Information Services County Residents (360) 676 -6717 (360) 676 -6746 (360) 676 -6734 (360) 676 -6802 (360) 676 -7684 (360) 398 -1310 Fax (360) 676 -6775 Fax 1360) 676 -6789 Fax (360) 738 -4553 Fax (360) 738 -2521 Fax (3fi0) 676 7727 Try (360) 731/4555 Department: _ Requested By: WHATCOM COUNTY BUDGET MODIFICATION REQUEST Mike Russell The following budget modification is requested: Budget Transfer X Budget Supplemental SOURCE: (Accounts to transfer from or funding source for supplemental) 50710.8301.4530 Transferfrom Non- Departmental $ 296,494 ACCOUNTS TO INCREASE: 50712.7060 Repairs & Maintenance $ 113,069 50758.7060 Repairs & Maintenance $ 130,000 50758.7410 Equipment $ 7,228 50758.7410 Equipment $ 9,285 50758.7060 Repairs & Maintenance $ 6,134 50758.6320.2006 Supplies $ 4,544 50758.7060 Repairs & Maintenance $ 5,184 50758.7060 Repairs & Maintenance $ 7,095 50758.7060 Repairs & Maintenance $ 11,582 50758.6320.2012 Supplies $ 1,500 50758.6320.2012 Supplies $ 872 $ 296,494 PURPOSE OF TRANSFER OR SUPPLEMENTAL: To renew funding for courthouse and jail projects carded over from 2003; funding authority had lapsed. Authorized By: Department Head: Executive's Office: Date Posted: kfcJmisdformslbud mod. Date: By: WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Facilities Requested By: Mike Russell The following budget modification is requested: Budget Transfer X Budget Supplemental SOURCE: (Accounts to transfer from or funding source for supplemental) 1.2910 Fund Balance ACCOUNTS TO INCREASE: 4530.8351.50710 Non - Departmental Transfer to Facilities PURPOSE OF TRANSFER OR SUPPLEMENTAL: To renew funding for courthouse and jail projects carried over from 2003. Authorized By: Department Executive's Office: Date Posted: kf- cWscJforms/bud mod Date: By: $ 296,494 $ 296,494 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Facilities Requested By: Mike Russell The following budget modification is requested: Budget Transfer X Budget Supplemental SOURCE: (Accounts to transfer from or funding source for supplemental) 507.2910 Fund Balance $ 4,328 ACCOUNTS TO INCREASE: 50712.7350 Buildings & Structures $ 4,328 PURPOSE OF TRANSFER OR SUPPLEMENTAL: To renew funding for balance of HB Hansen contract. Continuing appropriation from 2002 lapsed. Authorized By: Department Head: Executive's Date Posted: kfc: /misNform Ud mod By: WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Facilities Requested By: Mike Russell The following budget modification is requested: Budget Transfer X Budget Supplemental SOURCE: (Accounts to transfer from or funding source for supplemental) 331.2910 Fund Balance $ 4,217 ACCOUNTS TO INCREASE: 331100.7060 Repairs & Maintenance $ 4,217 PURPOSE OF TRANSFER OR SUPPLEMENTAL: To renew funding for roof replacement retainage. Continuing appropriation from 2002 lapsed. Authorized By: Department Head: Date: Executive's Office: Date Posted: kfclmisNgo sibud mod Date: By: Whatcom County Budget Modification Request Department Whatcom County Sheriff's Office, Jail Requested by Wendy Jones, Chief of Corrections for Sheriff Bill Elfo The following budget modification is requested: (check one) Budget Transfer" _ ✓. Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cad Cesar ant PNVntwr Desrnphdn Mu�nt 001 __Z9_i 0__ Ending Fund Balance 21,170.00 $21,170.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The County has reached an agreement with Security Specialists Plus (SSP) to provide housing for work release and work crew offenders. When the annual budget was created, this issue was still in negotiation. The contract has been approved by the County Council (Contract p 200312003) and these funds will be needed to make up the shortfall between the amount currently in the jail's budget and the minimum amount agreed upon between the County and SSP. This line item will increase from $476,325.00 to $497,495.00, and will provide for housing an average of 47 offenders a day at the SSP facility. Authorizations: �� „ / Department Head r Date Executive's Office Date Date Posted By Transfers aftedwig salaries, benelift a capital amomarrIs must be autmmd by the Sam* Emeadive. Budget mndification.xls 2/24/99 SB Whatcom County Budget Modification Request Department whatcom County Sheriff's Office, Jail Requestedby Wendy Jones, Chief of Corrections, for Sheriff Bill Slfo The following budget modification is requested: (check one) _.._ Budget Transfer" ✓ Budget Supplemental' Source: (Accounts to transfer FROM or funding source for supplemental) - CaatCerku Acd NUn6er oemmpasn Amoint 1842 8301.50710 Interfund from Facilities 25,000.00 $25,000.00 Accounts to Increase: --------- __..__. Cost center Acd NUnher CemmpFa9 Amount 1842 6120 Hxtra Help 13,105.00 1942 6210 --- - . .... Retirement __ . _.__ __.._ . ...... .. 193.00 ........._____ 1842 6230 Social Security 1,003.00 1842 6259 Worker's Comp. - Interfund 721.00 ._1842 6269 Unemployment - Interfund 11 .66.00 1842 6275 Uniforms 210.00 $15,288.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This item is for a part -time crew coordinator to euperviee an offender Work crew providing lawn and yard care for County buildings. This crew provided 4000 hours of labor in 2003, at a cost to the County of approximately $25,000. After a review of the program at the beginning of the year, the County Administration has elected to continue this crew. In order to provide this service, the jail will need the part -time crew coordinator to supervise the offenders doing the work. If the County did not use the offender crew, two (2) FTS'e would need to be hired through Facilities at an approximate cost of $66,500.00 to provide the same number of labor hours. This is a coat effective method of getting needed work completed, and provides the added benefit of diverting low -risk offenders from the overcrowded main jail. Authorizations: Z Z4 I" CA) Department Head Date Executive's Office 1007111: M601 0 Transfer; aTechng sabumm, benefits, or capdal Becomes must be auffumund by the county Execulve. Budget modification-XIS 2/24/99 Be Whatcom County Budget Modification Request Department Whatcom County Sheriff's Office, Jail Requested by Wendy Jones, Chief of Corrections for Sheriff Bill Elf The following budget modification is requested: (check one) __._. Budget Transfer" V. Budget Supplemental' Source: (Accounts to transfer FROM or funding source for supplemental) -- Cas[CerEer Aral Number Dawmdm Amwnt 001 Z Ri Ending_Fund Balance 8,400.00 $8,400.00 Amant 8.400.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Mike Russel, Facilities Manager, has notified me that the existing steam kettle in the kitchen needs extensive repairs to the boiler system. This will involved both replacement of some elements and repair of others. The kettle is critical to the operation of the jail kitchen and is used to prepare much of the the food used for inmate meals. Facilities has received bids, and the total amount for repairs is $8400.57. Although the jail has $ 3200.00 in the budget for kitchen equipment repairs, a review of the past 3 years shows this line item is regularly overspent by amount ranging from $881 to $6800, for routine repairs on the existing equipment. Given the age of the equipment and the heavy use due to high inmate populations, the need for repairs is not unexpected and the budgeted amount needs to be retained for these anticipated expenses. Authorizations: 6 Department Head I Date Z Z� Executive's Office Date Posted By Date Budget MWification.x38 2124/99 25 Whatcom County Budget Modification Request Department yrbatcom County Sheriff 1 a ,Office, Jail Requested by Wendy Jones, Chief of Corrections for Sheriff Bill Elfo The following budget modification is requested: (check one) Budget Transfer' ✓ Budget Supplemental• Source: (Accounts to transfer FROM or funding source for supplemental) — CostCeder Acd Nuaa r Desalptim Armed 001 2 q I 0 _ _ Ending_ Eund Balance 3,000.00 $3,000.00 Accounts to Increase: Cost Ceder Acct Nastier Dawalptlm Anwnt 1850 7410 Equipment, Ca ital Outlay 31000.00 $3,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The kitchen manager has informed me that the 3 carts used to move meal trays from the kitchen to the cell areas of the jail are breaking down and can no longer be repaired. The carts currently in use were surplused from the old NorBell nursing home and have been in use in the jail since the time the County shut down the facility. It is unknown how long they were in use prior to that time. For the past several years we have repeatedly repaird the carts in some failry creative ways, including spot welds, bungee cords and extra bracing, but the food service manager has informed me that they have now reached the point of no return. Each cart is approximately 24 "x63 "x67.5" and made of stainless steel. The carts cost approximately $1000 each with shipping and handling. There is no money in the current jail budget to purchase these items. Authorizations: ZI / Department Head Date l Z2 (� Executive's Office Date Posted By Date • Tansters affecting salaries. benefits, or capital accounts must be aulhoraed by the County Executive. Transfers affecting doer objects do not need Executive appimal. `• Supplemental budget requests, if approved by the Exemfive will be forwarded b the County Coundl for augwriration. Budget modificatioc.xls 2/29/99 BE