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HomeMy WebLinkAboutord2004-005WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2004 -063 CLEARANCES ni Rate Date Received in Council ffLee Agenda Date Assigned to: origina1O1. E"`udv`Offic` ! Js R EC ,,,'�������''' ° � V JAN 05 2004 WHA COUNCIL 1/13 Intro Division Head: 01127 Finance Committee, Council Dea.Head. AS Julie Prosecutor PurrhasingBudgec ly�i Evermive: Poe Kremen / S SUBJECT. 2004 Supplemental Budget Request #1 ATTACHMENTS., Ordinance, Memoranda & Budget Modification Requests SEPA review required? / ) Yes ( x ) NO SEPA review completed? ( ) Yes ( x ) NO Should Clerk schedule a hearing ? ( ) Yes ( x ) NO Requested Date: SUMMARYSTATEMENT: Supplemental #1 requests funding from the General Fund: (1) To appropriate $7,345 in the Parks budget for extra help to be funded by increased rental receipts. (2) To appropriate $60,597 to fund additional help in Planning and Development - Building Services Division from increased permit activity; 1 one -year additional Plans Examiner FTE, one 6 -month non -PTE Clerk 111 (3) To appropriate $62,600 m fund additional help in Planning and Development - Land Use Division from increased permit activity; 1 one -year additional Planner I FTE, one 6 -month non -FTE Planner L (4) To appropriate $423,650 from Department of Ecology grant in Planning and Development - Planning Divisionfor update of Shoreline Master Program; one additional Planner 11 FTE and one additional Planner IFTE. (5) To appropriate $75,000 from CTED grant in Planning and Development Services- Planning Division to review inatcom County Comprehensive Plan and comply with Growth Management Act. Distribution Indicate those who should receive Liu specific names to the right Request a copy Per Council action. ADS Facades Management ADS Finance Brad Bennett ADSHunan Resources ADS Info Services Assessor Auditor Cooperative Extension Dome Court Eeecueire Linda Kasper Dewey Desler Huth Hearing Examiner Jail Juvenile Parks Planning Prosecutor Public Works Sheriff Superior Court Treasurer COUNCIL ACTION TAKEN. • ,nnA _ a, viirinna Ordinance or Resolution Number (this item): Q SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 01/13/04 ORDINANCE NO. 2004 -005 AMENDMENT NO. 1 OF THE 2004 BUDGET WHEREAS, the 2004 budget was adopted November 5, 2003; and, WHEREAS, changing circumstances require modifications to the approved 2003 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2004 Whatcom County Budget Ordinance #2003 -056 is hereby amended by adding the following additional amounts to the budgets included therein: Additionally, Exhibit B to the 2004 Budget Ordinance entitle "Authorized Positions" should be amended to include the following FTEs in Planning and Development Services: 1 one -year Plans Examiner position 1 one -year Planner I position 1 Planner II position contingent upon grant funding 1 Planner I position contingent upon grant funding. ADOPTED this 27thday of January , 2004. WHATCOM COUNTY COUNCIL WHATCOM COUNTY. WASHIN( Dan, Mcsbane. Chair of the Council ved/ ( ) Denied I: \BUDGET \SUPPLS \2009 SUPPL \Supplemental #l.doc Executive Expenditures Revenues Net Effect General Fund Parks 7,345 81400 1,055 Planning & Development Services 621,847 (621,847) 0 Total General Fund 629,192 (630,247) (1,055) Total Add'I Supplemental Si2� 192 (6302471 (1.0551 Additionally, Exhibit B to the 2004 Budget Ordinance entitle "Authorized Positions" should be amended to include the following FTEs in Planning and Development Services: 1 one -year Plans Examiner position 1 one -year Planner I position 1 Planner II position contingent upon grant funding 1 Planner I position contingent upon grant funding. ADOPTED this 27thday of January , 2004. WHATCOM COUNTY COUNCIL WHATCOM COUNTY. WASHIN( Dan, Mcsbane. Chair of the Council ved/ ( ) Denied I: \BUDGET \SUPPLS \2009 SUPPL \Supplemental #l.doc Executive WHATCOM COUNTY Summary of the 2004 Supplemental Budget Ordinance No. 1 Net Effect to Fund Increased Balance Expenditure (Increased) (Increase) Department/Fund Description Decrease Revenue Decrease General Fund To fund extra help in Parks Parks from rental receipts 7,345 8,400 1,055 To fund additional help in Planning & Development - PDS from increased permit Building Services activity; add 1 one-year FTE 60,597 60,597 0 To fund additional help in Planning & Development- PDS from increased permit Land Use activity; add 1 one-year FTE 62,600 62,600 0 To fund Dept of Ecology grant expenditures to update Shoreline Master Planning & Development- Program; additional 2 FTEs Planning for one and a half years. 423,650 423,650 0 To fund CTED grant to review County Comprehensive Plan and Planning & Development- comply with Growth iPlanninq Management Act 1 75.0 75. 000 11 0 Total General Fund 629,192 630 247 (1,055 Total Add'I Supplemental 522M,42 /630.2471 (1.055) I: \BUDGET \SUPPLS \2004 SUPPL \Supplemental #l.doc Whatcom County Budget Modification Request Department Parks E Recreation Requested by Michael McFarlane The following budget modification is requested: (check one) __ Budget Transfer' ✓ Budget Supplemental " Source: (Accounts to transfer FROM or funding source for supplemental) Cast center Acct Number nescnp6'on Amount 6003 4362.4190 Misc. Rentals 8,400.00 $8,400.00 Accounts to Increase: Cost Center Acct Number Desmpixn Amount 6003 6120 Extra Help 7,345.00 $7,345.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) In past years, the Departmnet has allowed volunteers to utilize park housing. In exchange, volunteers were required to work off their rent on an hourly basis. In other instances, extra help workers rented housing and were allowed to volunteer for a given number of hours in exchange for paying rent. Approximatly 650 hours of maintenance and security were provide annually under these arrangements. This practice has been discontinued and the housing at fair marked value in 2004- I am extra help to offset the hours of volunteer for rent. Funding for yhese addit' nal hour Authorizations: Department Head Executive's Offi ce Date Posted By department will be renting the associated requesting an increase of 650 hours in park work that was previously provided in exchange a will be offset by the new rent revenues. Date 19'41'03 Dale Tiardifem affecting salaries, benefds, or capital - accounts must be authorized by the County Exyyylive, Transfers affecting otherobjects do net need Executive approval "Supplemental budget requests, f apgmved by the Executive: will be forwarded to the County Counc& for authorization. Budget modi£ioatioe.xle 2/24/99 BB MEMORANDUM TO: Pete Kremen, County Executive FROM: Michael, McFarlane, Director Parks & Recreation `G!� I RE: Budget Supplemental- Extra Help DATE: December 3, 2003 • Background and Purpose Michel McFarlane Director 11 Emil[ DEC - 5 2003 PETE KREMEN COUNTY EXECUTIVE In past years, the Park Department has allowed volunteers to rent department owned housing. In exchange, volunteers were allowed to work off their rent on an hourly basis. In other instances, extra help workers have rented departmental housing and were permitted to volunteer for a given number of hours in exchange for rent payments. Under these arrangements, approximately 650 hours were provided for park maintenance and security. This practice has been discontinued and the department will be renting the associated housing at fair market value in 2004. This request is to increase park extra help by 650 hours to off set the loss of volunteer hours. Funding Amount and Source Annually, an additional $8,400 will be generated in rent revenues. It is proposed to utilize $7,345 of these revenues to fund approximately 650 hours of extra help. • Differences from Previous Practices This proposal maintains current levels of service with off setting revenues while bringing past practices into compliance with current regulations. Please contact Michael McFarlane at extension 52900, if you have any questions or concerns regarding the terms of this agreement, Encl. Whatcom County Budget Modification Request Department Planning & Development Services Requested by S.E. "Sam" Ryan, C.H.O., Building Services Manager The following budget modification is requested: (check one) _ __.. Budget Transfer" _✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acd Number DescapNOn Amount 800 4345.8310 Plan Check Fees 60,597.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This Supplemental is in response to increased permit activity including the BP CoGen project. The request includes one 12 month position for Plan Check and one six month position for a Clerk III to handle increased permit intake needs. Authorizations: Department Head Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval ° Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget rodification.xls 2/24/99 Be $60,597.00 Accounts to Increase: Cost Center Acct Number Descnpaon Amount 830 6120 Extra Help 46,332.00 830 6210 Retirement 649.00 830 8230 Social Security 3,554.40 830 6245 Medical 6,600.00 830 6255 Other 3,229.94 830 6269 Unemployment 231.66 $60,597.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) This Supplemental is in response to increased permit activity including the BP CoGen project. The request includes one 12 month position for Plan Check and one six month position for a Clerk III to handle increased permit intake needs. Authorizations: Department Head Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval ° Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget rodification.xls 2/24/99 Be WHATCOM COUNTY PLANNING AND DEVELOPMENT SERVICES Hal Hart, A.I.C.P. Director MEMORANDUM TO: Pete Kremen Whatcom County Executive FROM: J.E. "Sam" Ryan, CBO Building Services Division Manager DATE: December 29, 2003 THROUGH: Hal Hart, A.I.C.P., Director > Planning & Development Be ices BUILDING SERVICES DIVISION J.E. "Sam" Ryan, C.B.O., Manager 5280 Northwest Drive., Ste. B Bellingham, WA 98226 SUBJECT: Supplemental Budget Extension of Seasonal Plans Examiner & 6 Month Clerk III RECEIVED DEC 3 0 2003 PETE KREMEN COUNTY EXECUT11 Attached is a budget supplemental request to increase the Building Services Division Extra Help budget by $60,597 for 2004. Background and Purpose Due to the ongoing volume of construction permits this memo is to request support to extend our seasonal plans examiner position from January 2004 to the end of December 2004 and reinstate the 6 month Clerk III position for the counter. The volume of permit activity is already here but anticipating the BP Co -Gen project must also be taken into consideration. The pre - application meeting was held on December 31°, 2003 with the contractor on this project. An early spring permit submittal is planned and they intend to design as they go through the process. It is critical to keep the seasonal plans examiner in place to maintain acceptable turnaround times while the senior plans examiner allocates his time to the BP Co -Gen project. Failure to provide the support would necessitate outside plan review for the BP Co -Gen plant and the subsequent loss of revenue. The 2004 season is predicted to be almost as busy as the 2003 season was, in which case we will again be hard pressed to maintain our permit issuance turnaround time. The Clerk III is needed for the busiest portion of the season to help the permiUzoning clerks prepare for residential appointments and to help customers when the permiUzoning clerks are busy taking in permit applications. Funding Source Funding will come from the Permit Fees. cc: D. Bell, H.R. (360) 6766907 county (360) 380 -8100 FAX (360) 738 -2525 Whatcom County Budget Modification Request Department Planning & Development Services Requested by Roland Middleton, AICP, Land Use Division Manager The following budget modification is requested: (check one) ... _. Budget Transfer* Source: (Accounts to transfer FROM Cost Center Accl Number 800 4345. 800 4345. 800 4345. __✓_ Budget Supplemental" or funding source for supplemental) Description Amount 8120 Zoning 22,032.00 8121 Subdivision 22,032.00 8910 Critical Areas 18,536.00 $62,600.00 Accounts to Increase: Cost Center AW Number Description Amount 820 6120 Extra Help 49,050.00 820 6210 Retirement 687.00 820 8230 social Security 3,752.33 820 6245 Medical 6,600.00 830 6255_ Other 2,265.42 820 6269 Unemployment 245.25 $62.600.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) The purpose of this supplemental is to maintain permit turnaround times as required by WCC 2.33 due to increased permit activity. This supplemental includes one 12 month Planner I position and one 6 month Planner I position in the zoning, subdivision, and wetland reviews areas of assignment. Authorizations: Department Head • •� t Jffl ' �- Date /a'nyO "Q3 Executive's Office Date Posted By Date Transfers affecting salaries, benefits, or capital accounts must be authorized- by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded' to the County council for authorization. Budget modification.xls 2/24/99 EB WHATCOM COUNTY PLANNING &DEVELOPMENT SERVICES 3 i 5280 Northwest Drive Bellingham, WA 98226 �9SMiH��`r MEMORANDUM TO: Pete Kremen Whatcom County Executive THROUGH: Hal H. Hart, AICP Planning and Development Services Director FROM: Roland Middleton, PG, PEG, AICPX1AL Land Use Division Manager DATE: December 30, 2003 SUBJECT: Supplemental Budget Request for Extra Help HAL H. HART, A.I.C.P. Director ROLAND MIDDLETON, PG, PEG, AICP Land Use Division Manager RECEIVED DEC 3 0 2003 PETE KREMEN COUNTY EXECUTIVE Attached is a supplemental budget request to increase the Land Use Division Extra Help Budget by $ 62,600 for the purpose of maintaining turnaround time frames and reducing the backlog of permit reviews due to increased activity and response to changes in the code. Background and Purpose Additional funds are requested for the purpose of providing assistance to the Land Use Division to maintain turnaround time frames and reduce the permit review backlog due to the increase in activity. In addition, P.D.S. will continue to utilize Overtime, Comp. Time, Interns and other Extra Help to address this need. One full time temporary staff in the zoning and subdivision area of assignment and one full time seasonal staff in the wetland review area of assignment is needed to meet the minimum benchmark for permit reviews (WCC 2.33 and Whatcom County Strategic Plan Policy #2, goals 2a and 2b). This request will assist in the review of the increased development in the Birch Bay /Cherry Point area. These additional funds are for the purpose of providing temporary assistance to the Land Use Division. If the backlog reduction to the minimum requirements of the benchmark turnarounds can be achieved the temporary staff will no longer be required. Funding Source Funding will come from Permit Fees. 112 Land Use DiNsion \Ro1and\2004 budget supp request.doc WS WOuwvxswsax.xsou... w.m�owe.a=wwmmmm, Office (360) 676 -6907 County (360) 380 -8110 FAX (360) 738 -2525 Whatcom County Budget Modification Request Department Planning & Development Services (pg 1 of 3) Requested by Sylvia Goodwin, AICP, Planning Division manager The following budget modification is requested: (check one) _._ - Budget Transfer" ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) �,q Department Head �' � • Cost Center Acct Number Description Amount 2565 4334.0310 Dept. of Ecology Grant 423,650.00 $423,650_00 Accounts to Increase: Cost Center Acct Number Downption Amount 2565 6120 Extra Help 73,714.00 2565 6210 Retirement 1,030.GD 2565 A 6230_ Social Security _ _ 5,629.00 2565 6245 Medical 13,200.00 2565 6255 V other 62.00 2565 6259 Worker's Comp 1,248.00 $94,883.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To accept and appropriate a grant from the State of Washington Department of Ecology to complete an update of the Whatcom County Shoreline Master Program. This update will include an inventory and analysis of shoreline ecological conditions and land use; development of goals, policies, environment designations, and use regulations; and a formal adoption process. Public participation will be involved in all phases of the update. The total grant amount is $ 600,000. This supplemental is for the year 2004 budget portion. The remaining funds will be requested for 2005. Authorizations: �,q Department Head �' � • Date 107-310-03 Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be aulhonzed by the County Executive. Transfers affecting other objects do not need Executive approval Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modificatiou.xle 2/24/99 EB Whatcom County Budget Modification Request Department Planning s Development Services (page 2 of 3) Requested by Sylvia Goodwin, AICP, Planning Division Manager The following budget modification is requested: (check one) —_ Budget Transfer` ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount _._. $0.00 Accounts to Increase: Cost Center Acct Number Desclivion Amount 2565 6269 Unemployment .,,367.00 2565 6320 Supplies 7,250.00 ,2565 6330 Printing _ _ 2,940.00 2565 6630 Professional Services 293,310.00 2565 _ 6719 Postage - Interfund _ .7,000.00 2565 -� 6720 w Telephone 150.00 -- _ - - - -- _ - $311,017.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) See page 1 of 3 Authorizations Department Head Date Id -30 -03 Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. " Supplemental budget requests, ff approved by the Executive will be forwarded to the County Council for authorization. Budget mcdi£ication.xls 2/24/99 8a Whatcom County Budget Modification Request Department Planning & Development Services (page 3 of 3) Requested by Sylvia Goodwin, AICP, Planning Division Manager The following budget modification is requested: (check one) _. Budget Transfer` — Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Descrlpdtm Amount _.. see page 1 & 2 $17,750.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) See Page 1 of 3 Authorizations: -1 /`' Department Head i' — _ /4s:(.r� - - &34J WdA9 Date /a -3o -o3 JV Executive's Office (J Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. " Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. avdget modification.xls 2/24/99 Ea $0.00 Accounts to Increase: Cost Center Acct Number Descnptian Amount 2565 6760 Travel 750.00 2565 7410 Equipment 5,000.00 2565 7420 Computer Equipment 12,000.00 $17,750.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) See Page 1 of 3 Authorizations: -1 /`' Department Head i' — _ /4s:(.r� - - &34J WdA9 Date /a -3o -o3 JV Executive's Office (J Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. " Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. avdget modification.xls 2/24/99 Ea WHATCOM COUNTY Planning and Development Services 5280 Northwest Drive, Suite A. Bellingham, WA 98226 93hIMC2 MEMORANDUM TO: Pete Kremer, County Executive FROM: Hal H. Hart, A.I.C.P., Director RE: State of Washington Department of Ecology Grant DATE: December 29, 2003 Hal H. Hart, A.I.C.P. Director �. Ili DEC 3 0 2003 PETE KREMEN COUNTY EXECUTIVE Enclosed is a budget amendment request for the State of Washington Department of Ecology Grant. Whatcom County Planning and Development will use this grant to complete an update of the Whatcom County Shoreline Master Program. This update will include an inventory and analysis of shoreline ecological conditions and land use; development of goals, policies, environment designations, and use regulations; and a formal adoption process. Public participation will be involved in all phases of the update. The grant went before Council, for approval, on January 13, 2004. This budget supplemental is to authorize expenditure of funds. Please contact Sylvia Goodwin, at extension 50257, if you have any questions or concerns regarding the terms of this agreement. Encl. Whatcom County Budget Modification Request Department Planning and Development Services Requested by sylvia Goodwin, Division Manager The following budget modification is requested: (check one) ---- Budget Transfer' ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 2500 4334.0423 CTED Grants 75,000.00 $75,000.00 Accounts to Increase Cost Center Acct Number Description Amount 2561 6630 Professional Services 75,000.00 $75,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To accept and appropriate a grant from the State Office of Community Development to review the Whatcom County Comprehensive Plan for compliance with the requirements of the Growth Management Act and amend as needed the Comprehensive Plan, Shoreline Management Program, zoning regulations, subdivision regulations, and the Critical Areas Ordinance. Authorizations: Department Head _—LST Z'P�t Date l Z— Zf `(J ^� Executive's Office Date Posted By Date Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers attesting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget wdification.xls 2/29/99 EB WHATCOM COUNTY Planning and Development Services 5280 Northwest Drive, Suite A Bellingham, WA 98226 MEMORANDUM TO: Pete Kremen, County Executive FROM: Hal H. Hart, A.I.C.P., Directory RE: CTED Budget Modification DATE: December 29, 2003 Hal H. Hart, A.I.C.P. Director DEC 3 0 2003 PETE KREMEN COUNTY EXECUTIVE Enclosed is a budget amendment request for the CTED Grant #SO4- 62600 -076. This grant, through the Growth Management Update program will help complete the review of the Whatcom County Comprehensive Plan for compliance with the requirements of the Growth Management Act and amend as needed the Comprehensive Plan, Shoreline Management Plan Program, Zoning and Subdivision regulations, and the Critical Areas Ordinance. The grant went before Council, for approval, on January 13, 2004. This budget supplemental is to authorize expenditure of funds. If you have any question please contact Sylvia Goodwin at extension 50257.