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Home My WebLink Aboutord2014-076WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2014 -363 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Ori inator.• �e V-601 R) 2 2 B p 2 D UU''1111 LS E VV IS 11/12/14 Intro Division Head: 11/25/14 Finance Committee; NOV 0 4 2014 Council Dept. Head: WHATCOM COUNTY COUNCIL Prosecutor: it 10311q Purchasin /Bud t: Executive: S 1 t TITLE OFDOCU NT: An Ordinance Establishing the 2015 Central Plaza Improvement Fund and Establishing a Project Based Bud et or Central Plaza Building Improvements ATTACHMENTS. Ordinance and Exhibit "A" SEPA review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing ? ( ) Yes ( X) NO SEPA review completed? ( ) Yes ( X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Request establishes the 2015 Central Plaza Improvement Fund and requests a project based budget for Central Plaza Building improvements of $160,000. COMMITTEE ACTION. • COUNCIL ACTION: 11/25/2014: Approved in Finance Committee, forwarded to 11/12/2014: Introduced 7 -0 Council for approval 11/25/2014: Adopted 6 -1, Brenner opposed Ord. 2014 -076 Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Ord. 2014 -076 SPONSORED BY: Executive PROPOSED BY: Executive INTRODUCTION DATE: 11/12/14 ORDINANCE NO. 2014 -076 ESTABLISHING THE 2015 CENTRAL PLAZA IMPROVEMENT FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR CENTRAL PLAZA BUILDING IMPROVEMENTS WHEREAS, the Administrative Services - Facilities Division has recommended roof replacement, sidewalk and asphalt repairs and tree removal related to the County's Central Plaza Building, and WHEREAS, the roof has been leaking and requires yearly patching, and WHEREAS, trees have heaved the sidewalk and asphalt creating trip hazards, and WHEREAS, the 2015 -2016 biennial budget includes funding for these projects, and WHEREAS, Section 6.80 of the Whatcom County Home Rule Charter allows for project - based capital budget appropriation ordinances that lapse when the project has been completed or abandoned or when no expenditure or encumbrance has been made for three (3) years, NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that a new fund is hereby established effective January 1, 2015 titled 2015 Central Plaza Improvement Fund. This fund shall be used to account for the revenues and expenditures of the Central Plaza Building improvements, and BE IT FURTHER ORDAINED by the Whatcom County Council that a project budget of $160,000, funded by a Real Estate Excise Tax I Fund transfer, is approved for improvements as described in Exhibit A. AR( �PtiTFP tljis 2,r day of ATTEST: ` 73 Dan rown- Davis, COUnc-il Clerk AP_ PROVED AS TO,.FO' RM: �121,Ae J__ Civil Deputy Prosecutor November , 2014. WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Carl Weimer, Chair of the Council K Approved () Denied Jack Louw , County E ecutive Date: /��iC t I4 E K RI.-O I'T ft 2015 -2016 Budget Preparation - Regular Additional Service Request Administrative Services Facilities Management Fund Cost Center Originator. M Caldwell Expenditure Type: One -Time Add'I FTE ❑ Add'1 Space ❑ Priority 1 Name of Request. PB Central Plaza Building projects Costs: Object Object Description 2015 Requestedl 2015 Approved 2016 Requested 2016 Approved 7060 Repairs & Maintenance $160,000 $160,000 $0 $0 7 ..... .............. _ 8301.326 Operating Transfer In ($160,000) ($160,000) $0 $0 Totals $0 $0 $0 $0 1. Description of Request: a) Describe the proposed activity or service, and indicate whether it is a higher or lower priority than existing services in your department budget. Establish project budget for Central Plaza building projects including roof replacement ($125,000) and sidewalk/asphalt repairs & tree removal ($35,000) Roof replacement - See attached capital improvement request b) Who are the primary customers for this service? County employees and visitors to the Central Plaza building 2. Describe the problem this request addresses and why Whatcom County needs to address it. Sidewalk/asphalt repairs & tree removal -The trees have up heaved the sidewalk and the asphalt. The trees need to be removed and replanted, the sidewalk will need to be replaced and the asphalt will need to be repaired 3. Options a) What other options have you considered? Why is this the best option? Sidewalk/asphalt repairs & tree removal - no other options b) What are the specific cost savings? (Quantify) Reduction in liability 4. Outcomes/ Objectives a) What outcomes will be delivered and when? Trees will be removed and new trees will be planted installed. The asphalt will be patched & sealed. Roof will be replaced. The sidewalk will be removed and a new sidewalk be b) How will you know whether the outcomes happened? When projects have been completed 5. Other Departments /Agencies a) Will this ASR impact other departments or agencies? If so, please identify the departments and /or agencies impacted and explain what the impact(s) will be. Will coordinate projects with Public Defenders Office b) If another department or agency is responsible for part of the implementation, name the person in charge of implementation and what they are responsible for. 6. What is the funding source for this request? REETI Thursday, October 09, 2014 Rpt: ASR - BY DEPT Req and App CAPITAL IMPROVEMENT REQUEST FORM Please submit a separate form for each project that fits into any one of the following categories: • Capital improvements over $50,000 • Capital improvements that propose REET or EDI funding • Capital improvements required to meet adopted County Comp Plan level of services (LOS) Standards Date Submitted: May 15, 2014 Capital Improvement Title: Central Plaza New Roof Department: Facilities Management Originator: Michael Russell Department Head Signature: Type of Project: ❑Equipment ❑Software ®Capital Facility ❑Maintenance ❑ Other: Answer the following questions. Indicate the source of your data where applicable. 1.) Capital improvement description (include square feet, acres, miles of trails, jail beds, etc): The Central Plaza Building roof replacement - $125,000 2.) What is the problem this Capital Improvement will address? This roof has been leaking for several years; the building is occupied by the Public Defender's Office and is a County asset that needs to be maintained. The roof has been leaking for several years and the yearly patching is not keeping up with the leaks. 3.) Location (address, Assessor's parcel number or map): 215 N Commercial, Central Plaza Building, Public Defender's Office 4.) How will this capital improvement benefit our citizens? The problem with water damage, mold, health concerns will be eliminated when the roof is replaced. 5.) Is this capital improvement required to comply with laws, regulations or LOS standards? (Explain) Indoor Air Quality 6.) Will this capital improvement increase efficiency in providing a public service? How? The problems with water damage, mold and health concerns to the staff and public that - utilize the building. The cost of replacing the roof is less than the cost of mitigating the health issues that come with a leaky roof. 7.) Will this capital improvement reduce annual operating costs? Please quantify. Yes, the facilities technicians will no longer be chasing leaks, replacing ceiling tiles and responding to complaints of water leaks. A new roof will protect the building for an additional 20 years. 8.) Will this capital improvement impact other county departments? How? The Public Defender's Office, they will not have to deal with leaks. 9.) Will this capital improvement reduce future capital costs? How? The longer the replacement is proponed the higher the cost for replacement. Along with the problems that come with roof leaks.