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Home My WebLink Aboutord2014-073WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2014 -359 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assi gned to: Ori ginator: 66 111#14 11/12/14 Intro o I ll/25114 Finance Division Head: ) IE C l� � V E D Committee; V Council Dept. Head: NOV 0 4 2014 TCOM COUNTY WHA Prosecutor: Purchasin /Bud el: COUNCIL Execulive: TITLE OF DOCUff ' NT. Establishing the 2015 Courthouse Fire Alarm System and Juvenile Roof Improvement Fund and Establishing a Project Based Budget for Courthouse Fire Alarm System and Juvenile Roof Improvements ATTACHMENTS. Ordinance and Exhibit "A" SEPA review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing ? ( ) Yes ( X) NO SEPA review completed? ( ) Yes ( X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE. (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Request establishes the 2015 Courthouse Improvement Fund and requests a project based budget for replacing the fire alarm system and roof over Juvenile Detention in the amount of $260,000. COMMITTEE ACTION: COUNCIL ACTION, 11/25/2014: Approved in Finance Committee, forwarded to 11/12/2014: Introduced 7 -0 Council for approval 11/25/2014: Amended and adopted 7 -0, Ord. 2014 -073 The title was amended from "Establishing the 2015 Courthouse Improvement Fund and Establishing A Project Based Budget For Courhouse Improvements" to the current title. Related County Contract #. Related File Numbers: Ordinance or Resolution Number: Ord. 2014 -073 SPONSORED BY: Executive PROPOSED BY: Executive INTRODUCTION DATE: 11/12/14 ORDINANCE NO. 2014 -073 ESTABLISHING THE 2015 COURTHOUSE FIRE ALARM SYSTEM AND JUVENILE ROOF IMPROVEMENT FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR COURTHOUSE FIRE ALARM SYSTEM AND JUVENILE ROOF IMPROVEMENTS WHEREAS, the Courthouse fire alarm system is at the end of its service life, and WHEREAS, the roof over Juvenile is 22 years old and has a history of leaks, and WHEREAS, the 2015 -2016 biennial budget includes funding for these improvements, and WHEREAS, Section 6.80 of the Whatcom County Home Rule Charter allows for project - based capital budget appropriation ordinances that lapse when the project has been completed or abandoned or when no expenditure or encumbrance has been made for three (3) years, NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that a new fund is hereby established effective January 1, 2015 titled 2015 Courthouse Fire Alarm System and Juvenile Roof Improvement Fund. This fund shall be used to account for the revenues and expenditures of the Courthouse improvements mentioned above, and BE IT FURTHER ORDAINED by the Whatcom County Council that a project budget of $260,000, funded by Public Utilities Improvement Fund and Real Estate Excise Tax II Fund transfers, is approved for improvements as described in Exhibit A. ADOPTED this 25th day of November C3 Dapa Brown; Ravis, QGaunciEClerk - -- APP(4QVED AS TO:FQPM: aimrr . Civil Deputy Prosecutor 2014, WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Carl Weimer, Ohair of the Council XApp roved �� (]�enied 1 / I Jack Louws,,;iCounty Exe utive Date: F'XH11B;_r h 2015 -2016 Budget Preparation - Regular Additional Service Request Administrative Services Facilities Management ASR # 2015- 5331 Fund Cost Center Originator: M Caldwell Expenditure Type: One -Time Add'I FTE ❑ Add'I Space ❑ Priority 1 Name of Request: PB Courthouse Projects Costs: Object Object Description 2015 Requested 2015 Approved 2016 Requested. 2016 Approved 7060 Repairs & Maintenance $60,000 _.. ........... $60,000 $0 $0 7380 Other Improvements $180,000 1 $180,000 $0 $0 8301.332 Operating Transfer In ($91,000) ($91,000) $0 $0 8301.326 Operating Transfer In ($169,000) ($169,000) $0 $0 Totals ........ $0 $0 $0 . ............................... .. $0 1. Description of Request. a) Describe the proposed activity or service, and indicate whether it is a higher or lower priority than existing services in your department budget. Replacement of Courthouse fire alarm system and Courthouse roof replacement over Juvenile. See attached capital improvement project requests. b) Who are the primary customers for this service? 2. Describe the problem this request addresses and why Whatcom County needs to address it. 3. Options a) What other options have you considered? Why is this the best option? b) What are the specific cost savings? (Quantify) 4. Outcomes/ Objectives a) What outcomes will be delivered and when? b) How will you know whether the outcomes happened? 5. Other Departments /Agencies a) Will this ASR impact other departments or agencies? If so, please identify the departments and /or agencies impacted and explain what the impact(s) will be. b) If another department or agency is responsible for part of the implementation, name the person in charge of implementation and what they are responsible for. 6. What is the funding source for this request? Rural Sales Tax Fund (EDI) will fund 35% of the costs REET I will fund 65% of the costs based on square footage of Courthouse devoted to Law & Justice versus General Government. Thursday, October 09, 2014 Rpl: ASR - BY DEPT Reg and App CAPITAL IMPROVEMENT REQUEST FORM Please submit a separate form for each project that fits into any one of the following categories: • Capital improvements over $50,000 • Capital improvements that propose REET or EDI funding • Capital improvements required to meet adopted County Comp Plan level of services (LOS) Standards Date Submitted: May 15, 2014 Capital Improvement Title: Courthouse Fire Alarm system Department: Facilities Management Originator: Michael Russell Department Head Signature: Type of Project: ❑Equipment ❑Software ®Capital Facility ❑Maintenance ❑Other: Answer the following questions. Indicate the source of your data where applicable. Capital improvement description (include square feet, acres, miles of trails, jail beds, etc): To replace the outdated fire alarm system for the Courthouse - $180,000 2.) What is the problem this Capital Improvement will address? The fire alarm system has been outdated for 14 years — parts are no longer available. Parts are no longer available. This system has been problematic for several years. 3.) Location (address, Assessor's parcel number or map): 311 Grand Ave, Whatcom County Courthouse 4.) How will this capital improvement benefit our citizens? The replacement of this system will give the County and its citizens the security that the Courthouse will be protected from fire. The code requirements will bring the Courthouse up to present day codes 5.) Is this capital improvement required to comply with laws, regulations or LOS standards? (Explain) If the panel is replaced, the code will require the rest of the building brought up to code within 24 months 6.) Will this capital improvement increase efficiency in providing a public service? How? Code requirements will bring the Courthouse up to present day codes. Replacement will give the County and citizens security that the building is protected from fire. 7.) Will this capital improvement reduce annual operating costs? Please quantify. No 8.) Will this capital improvement impact other county departments? How? All departments within the Courthouse, this replacement will be coordinated by Facilities Management. 9.) Will this capital improvement reduce future capital costs? How? The longer we prolong this work, the more it will cost CAPITAL IMPROVEMENT REQUEST FORM Please submit a separate form for each project that fits into any one of the following categories: • Capital improvements over $50,000 • Capital improvements that propose REST or EDI funding • Capital improvements required to meet adopted County Comp Plan level of service (LOS) standards Date Submitted: May 15, 2014. Capital Improvement Title: North Courthouse TPO Roof over Juvenile. Department: Facilities Management Originator: Michael Russell Department Head Signature: _-/-/e1/(-- L-01- Type of Project: ❑ Equipment ❑ Software X Capital Facility ❑ Maintenance ❑ Other: Click here to enter text. Answer the following questions. Indicate the source of your data where applicable. 1. Capital improvement description (include square feet, acres, miles of trails, jail beds, etc): North Courthouse Roof Replacement over Juvenile for $80,000. 2. What is the problem this Capital Improvement will address? This roof is 22 years old and has had a history of leaks. The torch down roof will be replaced with an energy efficient TPO roof. 3. Location (address, Assessor's parcel number or map): 311 Grand Avenue, North Courthouse Roof over Juvenile. 4. How will this capital improvement benefit our citizens? The problem with water damage, mold, health concerns will be eliminated when the roof is replaced. 5. Is this capital improvement required to comply with laws, regulations or LOS standards? (Explain) Indoor air quality. 6. Will this capital improvement increase efficiency in providing a public service? How? Very small increase in the insulation for this roof will reduce the HVAC costs by less than 1/2 %. 7. Will this capital improvement reduce annual operating costs? Please quantify Yes The Facilities technicians will no longer be chasing leaks, replacing ceiling tiles and responding to complaints of water leaks. 8. Will this capital improvement impact other county departments? How? Juvenile, they will not have to deal with leaks. 9. Will this capital improvement reduce future capital costs? How? The longer the replacement is postponed the higher the cost for replacement. Along with the problems that come with roof leaks,