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Home My WebLink Aboutres2008-065WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2008 -330 Page 0 CLEARANCES Initial Date fice Date Received in Council Of Agenda Date Assigned to: Originator: MED L (C (1 �/� l� V (� D �C 9/23/08 COTW /Council Division Head: S€P 1' 6 2008 WNATCOM (COUNTY COUNCIL Dept Head: — 9 a b Prosecutor: Purchasin /Bu e : Executive: f� /� (1 ) TITLE O WCUI ENT: A RESOLUTIONAPPROVING CHANGES TO CONTRACT NUMBER 200804021 WITH TOPSIDE ROOFING AND CONSTRUCTION PERTAINING TO THE REPLACEMENT OF THE ROOFS ON THE ROEDER HOME AND HORN RESIDENCE ATTACHMENTS: Resolution and copies of change orders 1 -6 from Topside Roofing and Construction SEPA review required? ( ) Yes ( X ) NO SEPA review completed? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) Yes (X ) NO Requested Date: SUMMARYSTATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Approve resolution authorizing a change in contract number 200804021 in the amount of $18,314.18 for additional work and materials required for the roof replacement project at the Roeder Home and Horn rental. COMMITTEE ACTION: COUNCIL ACTION: 9/23/2008: D&seussed in committee 9/23/2008: Approved 5 -0, Nelson, Crawford absent Related County Contract # :200804021 Related File Numbers: Ordinance or Resolution Number: Resolution Number 2008 -065 Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at: www.co.whatcom.wmus /council. Page 0 PROPOSED BY: Consent SPONSORED BY: Consent INTRODUCED: 9/23/2008 RESOLUTION 2008- 065 A RESOLUTION APPROVING CHANGES TO CONTRACT NUMBER 200804021 WITH TOPSIDE ROOFING AND CONSTRUCTION PERTAINING TO THE REPLACEMENT OF THE ROOFS ON THE ROEDER HOME AND HORN RESIDENCE WHEREAS, The Whatcom County Parks & Recreation Department contracted with Topside Roofing and Construction for replacement of the roofs on the Roeder Home and adjoining Horn residence in accordance with Whatcom County purchasing policies and those policies require that changes in a contract in excess of $10,000 or 10% of the original contract amount require approval of the Whatcom County Council. WHEREAS, unforeseen damage was discovered in the process of replacing the roofs which required additional work and materials to reconstruct and replace the damaged areas. WHEREAS, this additional work resulted in an increase of $18,314.18 to the original contract amount of $36,942.72. THEREFORE, BE IT RESOLVED, by the Whatcom County Council that the Roeder Home contract with Topside Roofing and Construction, number 200802041 be amended by $18,314.18 for a total amount of $55,256.90.. APPROV` Rttl sii1J d day of September 2008 ATT�%``�I Y C VVFJ 03'0 � "A • ••� ''''' .` r o, , . O • . •tt77 NI N G APPR*4E9wastto fMrrr`t��, �l1 /fJlililttt�� c/� W Chief Civil Deput P� ecutor WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Carl Weimer, Chairperson Pete Kremen, Executive Date: 1^ VY 03 STATE OF WASHINGTON ) ss. COUNTY OF On this '` day of Q�PyK 2008 before me personally appeared'�-'�� tome known to be the Coun y Executive of Whatcom County and who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. NOTARY PUBLIC in and for the State pf Washington, residing at: My commiss(dn expires: 0S•a,5 .20// Contract Administrator: WHATCOM COUNTY CONTRACT INFORMATION SHEET Parks & Recreation Michael McFarlane Whatcom County Contract No. Contractor's /Agency Name: I Topside Roofing and Construction Is this a New Contract? If not, is this an Amendment or Renewal to an Existing Contract? Yes _ No X Yes X No If yes, previous number(s): 200804021 Is this a grant agreement? Yes. No X Ifyes, grantor agency contract number(s) Is this contract grant funded? Yes _ No X CFDA number If yes, associated Whatcom County grant contract number(s) Is this contract the result of a RFP or Bid process? Yes X No If yes, RFP and Bid number(s) 08 -09 Roof Replacement Roeder Home and Horn Rental Contract Amount: (sum of orig contract amt If a Professional Services Agreement is more than $15, 000 or a Bid is more than and any prior amendments) $35,000, please submit an Agenda Bill for Council approval and as upporting $ 36,942.72 (includes sales tax) memo. Any amendment that provides either a 10% increase in amount or more than This Amendment Amount: $10,000, whichever is greater, must also go to Council and will need an agenda bill $ 18,314.18(includes sales tax) and supporting memo. If less than these thresholds, just submit to Executive with Total Amended Amount: supporting memo for approval. 55 256.90 Scope of Services [Insert language from contract (Exhibit A) or summarize; expand space as necessary] Approve resolution authorizing an increase of $18,314.18 to contract 200804021 for additional work required for the replacement of the roof at the Roeder Home and Horn rental. Term of Contract: Expiration Date: 1. Prepared by: 2. Attorney revi 3. AS Finance reviewed: 4. IT reviewed if IT related 5. Corrections made. 6. Attorney signoff: ' �- 7. Contractor signed. 8. Submitted to Exec Office 9. Reviewed by DCA 10. Council approved (if necessary) 11. Executive signed. 12. Contractor Original 13..Retumed to dept; 14. County Original to Council this form may need to expand to more than one page Date fw f -og [electronic] Date [electronic] Date [electronic] Date _ [electronic] Date [electronic] Date Date hard copy printed Date G —$ — [summary via electronic; hardeopies] Date Date Date Date Date Page 2 moo T S1 D19 ROOFING & CONSTRUCTION - P.O. Box 30618 Bellingham, WA 98228 Toll Free: (877) 3184900 Office: (360) 752.2ZZ0 Fax: (360) 752 -0398. #TOPSICI040Q5' Customer: NGE ORDER Date: Job Address: 1.(7rN,, Foreman: P.O.# If i 1 2) 3) n�) (-n i 4) 5) V i i. 6) 7) 8) 9) 10) r' ADDITIONAL COST (AMOUNT TO BE ADDED TO ORIGINAL ESTIMATE): no W u MOWN ► 14 : kTEVORTM 110 4 u_► Wi Eci ►EA : 11: DISCLAIMER: By signing above, Homeowner hereby acknowledges the increase in cost of the Original Bid # , dated /./ % ORIGINAL /WHITE COPY TO TOPSIDE ROOFING & CONSTRUCTION DUPLICATE /YELLOW COPY TO HOMEOWNER VO TOPS161E ROOFING t�' CONSTRUCTION P.O. Box 3o6i8 Beliinghamg WA 98228 Toll Free: (877) 3284900 Office: (360) 9WZ042 Fax: (360) 966.2475 #TOPSICI041Q5 l ` Job Address: r!12C .)0 �,. < .. ,� �... Date : Foreman: P O #• ` ( " ... , : SCOPE OF WORK TO BE PERFORMED: MATERIALS: 3) 8) 5) 10) TOTAL HOMEOWNER SIGNATURE: FOREMAN SIGNATURE: -_'' DATE: / � / DATE: / / . NOT VALID UNLESS SIGNED BY THE HOMEMNER & JOB FOREMAN. DISCLAIMER: By signing above, Homeowner hereby acknowledges and agrees to the price quoted above for said repairs and also agrees to remit full payment to Topside Roofing & Construction upon receipt of invoice for said work. ORIGINAL/WHITE COPY TO TOPSIDE ROOFING & CONSTRUCTION DUPLICATE/YELLOW COPY TO HOMEOWNER T4 PSI ROOFING & CONSTRUCTION GP.O. Box 30618 Bellingham, WA 98228 V Toll Free: (877) 3184900 Office: (360) 966 O" ' .I�� y Z) re, Fax: (36o) 96644U #TOP5ICI041Q5 Job Address:,,; '. `~ ,�+� c ` - t , i;��A%� Dater .' a .s , � • • • • r ca.•.. SCOPE OF WORK TO BE PERFORMED: MATERIALS: 1) if is �r 'P 6y�3i find °tn t r 6) 2) P 7) 3) -A� cx f'' f -C 8) 5) 10) HOMEOWNER SIGNATUI FOREMAN SIGNATURE: 0 0 2% DATE. DATE: NOT VALID UNLESS SIGNED BY THE HOMEOWNER & JOB FOREMAN. DISCLAIMER: By signing above, Homeowner hereby acknowledges and agrees to the price quoted above for said repairs and also agrees to remit full payment to Topside Roofing & Construction upon receipt of invoice for said work. ORIGINAL/WHITE COPY TO TOPSIDE ROOFING & CONSTRUCTION DUPLICATE/YELLOW COPY TO HOMEOWNER I i v .. .. ......,_.,., 1 1 ( 1 1 ROOFING • SIDING P.O. Box 30618 Bellingham, WA 98228 Toll Free: (877) 318.1900 Office: (360) 7524220 Fax: (360) 752.0398 #TOPSICI04OQ5 CHANG Customer: !�� 13r; �c , .�,� ��. _iti'', + Dater Job Address:,,.. `} Forema t n: T =�,t f �n�t i P.O.# { r) • 8 O►uM n. 4-Q � nTck .•1to 26 ti 6) n i 4) n)ra i r .5 9) ADDITIONAL COST [AMOUNT TO BE ADDED TO ORIGINAL ESTIMATE): . • u 1 *011, rA DISCLAIMER: By signing above, Homeowner hereby acknowledges the increase in cost of the Original Bid # g041. ,dated o l / 31 /02 . ORIGINAL /WHITE COPY TO TOPSIDE ROOFING & CONSTRUCTION DUPLICATE /YELLOW COPY TO HOMEOWNER u TOPSID E ROOFING & CONSTRUCTION Customer: P.O. Box 30618 Bellingham, WA 98228 Toll Free: (877) 3184900 Office: (360) 752.2220 Fax: (360) 752.0398 #TOPSICI04OQ5 CHANGE ORDER Date: 0 Job Address: Pcs on Foreman: 4Crkev" -,.. P.O.# a 11 1 1 1 111111 1 111 1111111111 111111 111 11!! 1111111 !1111 IT Q L. '60 kht 4. i' Vic%. C f. 6) tic o� rt t 1) 6) 1 5c> e..M.t 7) 8) 4) UpcY -- 9) 5) TIC 10) ADDITIONAL COST (AMOUNT TO BE ADDED TO ORIGINAL ESTIMATE): \ 4 u Ell , 94 , h% ILI] z4 4R DISCLAIMER: By signing above, . Homeowner hereby acknowledges the increase in cost of the Original Bid #_ '/09) , dated �_/ 1 10h ORIGINAL /WHITE COPY TO TOPSIDE ROOFING & CONSTRUCTION DUPLICATE /YELLOW COPY TO HOMEOWNER Customer: Job Address: Foreman: II T E ROOFING & CONSTRUCTION I ROOFING * SIDING P.O. Box 3o618 Bellingham, WA 98128 Toll Free: (877) 318.1900 Office: (360) 752.2220 Fax: (36.0) 752-0398 #TOPSICI04oQ5 AINGE O f Date: 2 1 4. I P.O. #_._ r� .V 1) 2) x Lj 3) iV ok 1 4) x...1. Pn, :r�1 6) 7) 8) 9) 5) 10) ADDITIONAL COST (AMOUNT TO BE ADDED TO ORIGINAL ESTIMATE): (,.�_ . • u • ► 14 pkWI Eel ► FmATI iLI1 : 1161 Z4 4 N M ► \ �1 11 U DISCLAIMER: By signing above, Homeowner hereby acknowledges the increase in cost of the Original Bid # , dated ORIGINAL /WHITE COPY TO TOPSIDE ROOFING & COONSTRUCTION DUPLICATE /YELLOW COPY TO HOMEOWNER WHATCOM COUNTY PARKS & RECREATION DEPT. 3373 Mt, Baker Highway Bellingham, WA 98226 u M u• RMAI ►! ►i Michael McFarlane Director SEP 8 - 2008 PETE KREUEN COUNT Y EXECUTIVE TO: Pete Kremen, County Executive and Members of the Whatcom County Council FROM: Michael McFarlane, Director RE: Roeder Home Roofing Resolution and Change Orders DATE: September 8th, 2008 Enclosed are two copies of the resolution to amend contract number 200804021 from Topside Roofing and Construction for the roofing of the Roeder Home and adjoining Horn residence for your review and approval. ■ Background and Purpose The Parks and Recreation Department contracted with Topside Roofing and Construction for replacement of roofing on the Roeder Home and Horn residence. During removal of the old roof material several areas of substantial dry rot were discovered that required replacement and rebuilding. This additional work and materials totaled $18,314:18 (includes sales tax) and was not part of the original contract amount of $36,942.72 (includes sales tax). The resulting change orders exceed the current approved limits and I am requesting approval by the Council per policy. ■ Funding Amount and Source The total amount of the six change orders is $18,314.18. Funding is available and approved in the Roeder Home's REET 1 project and operating budgets. Additional funding is not being requested. ■ Differences from Previous Contract The original contract for the two buildings was $36,942.72. With the six change orders the amount will increase to $55,256.90. Please contact Michael McFarlane at extension 32072, if you have any questions or concerns regarding the terms of this agreement, Encl. Page 1