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Home My WebLink Aboutres2011-015 WISTCOM COUNTY COUNCIL AGENDA BILL NO. 2011 - 156 ICLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator: R10/2011 Finance I /3 / C p Division Head: g Dept. Head: MAY ,J 2011 Prosecutor: " 1 .. a %' ._ 1 ) WHATCOM. COUNTY Purchasing/Budget: COUNCIL Executive: TITLE OF DOCUMENT: A Resolution Accepting Whatcom County 's Annual Self-Assessment ATTACHMENTS: Washington Counties Risk Management Self-Assessment SEPA review required? ( ) Yes ( x ) NO Should Clerk schedule a hearing? ( ) Yes ( x ) NO SEPA review completed? ( ) Yes ( x ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Pursuant to the Washington Counties Risk Pool Membership Compact an annual risk self-assessment is required and accepted by the legislative body. COMMITTEE ACTION: COUNCIL ACTION: 5 / 10 / 2011 : Approved substitute version dated 5 / 10 / 2011 : Council approved substitute 7 -0 4 / 28 / 11and forwarded to Council for Res . 2011 - 015 approval s` Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Res . 2011 -015 Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County 's website at: www. co. whatcom. wa. us/councit PROPOSED BY : Randall J . Watts SPONSORED BY : consent INTRODUCED : May 10, 2011 RESOLUTION NO . 2011 -015 A RESOLUTION ACCEPTING WHATCOM COUNTY'S ANNUAL SELF-ASSESSMENT WHEREAS , the Washington Counties Risk Pool ( WCPC) Membership Compact requires each member county to annually complete and present the results of the WCRP Risk Management self-assessment, to the member county's legislative branch for approval and for submittal to the WCRP ; WHEREAS, the self- assessment is attached to this resolution ; and WHEREAS, THE Whatcom County Council has received and reviewed the attached self- assessment in accordance with the WCRP's Membership Compact . NOW , THEREFORE , BE IT RESOLVED by the Whatcom County Council that they hereby approve and accept the attached self-assessment to be forwarded to the WCRP . V421:1Pleisi%Ith``�fl% tti $ iiiiri,,1 %�� day of May , 2011 . O � �1HATCO z- 0 : COUNTY a : -3- * <- • = WHATCOM COUNTY COUNCIL f@EST STAT F = • WHATCOM COUNTY, ASHINGTON • . _ O Dana or4WW1i - Dtvis , ■Mrk of the Council S M CRAWFORD , Co ncil Chair APPROVED AS TO FORM : 61? \ k>-Jh RANDALL J . WA' Chief Civil Deputy = rosecutor Page 1 Whatcom County 4/28/2011 WCRP Risk Exposure Assessment - 2008 Whatcom County 2009/2010 Update 2010/2011 Update County Contact (s) Randall Watts - Chief Civil Deputy 360-676-6717 2008 Risk Exposure Assessment Completed Yes Loss Control Information 1 . Full time safety/loss control person? Yes 2 . Contractual Liability Policy? Yes 2 . Vehicle Fleet Loss Control Policy? Yes 3 . Effectiveness of Loss Control into PE? No 4. Driver Safety Training Policy? Yes 5 . Annual Loss Analysis to Management? No 6 . Allocate Losses Back to Dept? Yes Property Exposure Information A . Property Program ? Yes . 1 . Any location more than $20 Million ? Yes - Courthouse and Jail @ $ 42mm 2 . Total # of Locations ? 50 3 . # of Locations with 10 vehicles/equipment? 3 4. Any Vacant Bldgs? Yes Crime Coverage Information Do employees who reconcile monthly statements also Sign Checks? No H andle Bank Deposits? No H ave access to signature plates? No Two signatures required on checks ? No Written Investment Policy? Yes Is there a review by committee or board ? Unknown yes Who makes investment decisions? Unknown Treas . Assessor & Council Chair Any crime losses over the past 3 years? No S ummary of GL Exposures Airports or aircraft No Ambulance Services , Rescues , EMTS , Paramedics No WCRP Risk Exposure Assessment 1 AJG Risk Control Services Whatcom County 4/28/2011 Amusement Parks No Arenas , Stadiums , or Convention Centers No Dams , Dikes , Lakes , Reservoirs Yes - Lakes Fire Department No H ospital or Medical Facility No H ousing Projects No County Jail or Correctional Facility Yes Landfill or Transfer Stations Yes Railroads No Schools No Streets Roads , Highways , Bridges , Tunnels Yes - No Tunnels no highways Transport Hazardous or Dangerous Cargo No Mass Transportation No U tilities No Wharves , Piers , Docks , Marinas , Watercraft Yes - Wharves , Docks , Watercraft Zoos No Other Whatcom County Ferry Provide Sewer Utilities? No Is sewage disposal plan maintained? NA # of Miles of Sewer lines? NA Subcontracted Work? NA Bulk Chemicals Stored ? NA Provide Water Utilities? No Gallons/Miles per year? NA Bulk Chlorine Storage? NA Subcontracted Work? NA Source of Water Supply? NA Drinking Water Test Freq ? NA Water Supply Tanks? NA Construction Type? NA Capacity? NA Date of Last Inspection ? NA Provide Electric Utilities? No WCRP Risk Exposure Assessment 2 AJG Risk Control Services Whatcom County 4/28/2011 # of customer served ? NA Services provided by county? NA Pole erection/wire stringing ? NA customer connect? NA transformer installation ? NA meter reading ? NA Customer Profile - Res/Ind/Comm ? NA Power Generation or Purchase? NA Max Capacity? NA High Voltage Power Lines? NA Provide Gas Utilities? No # of customer served ? NA Customer Profile - Res/Ind/Comm ? NA NA Landfills and/or Transfer Stations? 5 closed landfills, 3 open transfer 1 Closed LF , 5 Open TS stations operated by subcontractors employees monitor attendance? Yes - subcontractors Sites fenced ? Yes surface water? 1 /2 Mile drinking water? Unknown No Hazardous Waste Handled ? Yes Abandoned or closed sites? Closed Methane Gas Vents? Yes Landfill covered per EPA standards? NA County Operations of Fair or Fairground ? No Fair Dates NA Fair Board NA Security at Fair Dates NA Medical Personnel on Site NA Music Provided NA Grandstands NA Bleachers NA Grandstand & Bleacher Inspections NA Carnival Rides Contract NA IFair Operation of Amusement Rides NA WCRP Risk Exposure Assessment 3 AJG Risk Control Services Whatcom County 4/28/2011 Other activities at Fairgrounds (future questions) NA Comments NA Comments NA Parks and Recreation Information - Any P & R Dept? Yes Fireworks? By county? By contractor? No/No How many parks owned/ # of Acres? 41 /7025 Any playground equipment? Yes Any swimming pool ? No Any ice skating rink? No Any ponds for skating ? No Any athletic participation ? Yes - limited Types of Athletic activities? Hiking , Yoga Classes Parental Consent form used? Unknown Other Operations? County Owned & Operated Garage? No # of Stalls/# of Stories? NA Pay Parking Lot? Yes - 1 Public, 2 employee County Operated Day Care or Day Camps? No employment requirements? NA # of individuals responsible for? NA background checks for employees and volunteers ? NA Transportation provided by county? NA County Operation of Quarry? Yes - abandoned , no quarry operations . Is blasting performed? No Is blasting contracted out? No Land Development Dept? Yes Are personnel trained in due process permitting? Yes WCRP Risk Exposure Assessment 4 AJG Risk Control Services Whatcom County 4/28/2011 Do staff have technical competencies to administer land use laws and regulations? Yes County Recreation a Lakes, Reservoirs , Beaches ? Yes Swimming allowed ? Yes Swimmingarea roped off? Yes Certified lifeguards on duty during swim hours? No Power Boating permitted near the swimming area ? Yes Scheduled swimming hours posted ? No Area fenced ? No Any diving platforms or rafts in swim area ? No No swimming/warning signs posted ? Yes Is the beach patrolled during closed hours? No County Operation of Marinas , Watercraft, Wharves `Piers and Docks? Yes - docks , watercraft Boat Slips - how many? Yes - two Anchored? Yes Inspected? Yes Marina Exposure? Yes - Ferry Slip/Landing Operations Subcontracted out? No Watercraft? Yes - 2 small craft 17 foot skiff owned by public works Type , Length ? 17-20' Boat Rental ? No Other/Comments Ferry is County Ferry insured separately. Health Services/Facilities? Yes - Health Dept Services Sexual Conduct Policy In Effect/Last Reviewed? Yes Policy express mgmts commitment to sexual abuse prevention ? Yes Procedure define consequences of non policy non adherence? Yes Volunteers trained in sexual abuse prevention? Yes incident reporting and follow up mechanism in place? Yes WCRP Risk Exposure Assessment 5 AJG Risk Control Services Whatcom County 4/28/2011 Any sexually abusive related termination of employees? Yes Documentation of adherence policies and procedures ? Yes Does health service assess mgmt of clinical and financial risks? No County Own or Operate Convention Center/Civic Center/Auditorium/Exhibition Center? No Location ? NA Capacity? NA Age ? NA Security Personnel on Event Days ? NA Emergency Evac Plan ? NA Alcoholic Beverages Sold ? NA Security Personnel at Alcohol Distribution Site? NA First Aid Facilities Maintained ? NA Use of Fairgrounds or bldgs for other events? NA Special Events Coverage NA Facility use agreement in effect NA Streets , Roads, Transportation ? Yes - No Tunnels 911 .07 paved 32 .25 unpaved Miles of Road Paved/unpaved ? Unknown centerline miles Road maintenance and upkeep program ? Yes written maintenance records kept? Yes road signs regularly inspected for visibility or missing signs? Yes Any sidewalks? No yes pole hannegan If so , sidewalk inspected and documented? NA no-new Bridges? Yes How Many? 155 159 Are weight limits posted ? Yes Are one lane bridges posted ? Warning Signs Posted Yes - meet federal req 's WCRP Risk Exposure Assessment 6 AJG Risk Control Services Whatcom County 4/28/2011 Any closed , condemned or structurally deficient bridges? Unknown yes structuraly deficient 2 potter rd no, 148 and noon rd at ten mile creek no 240 yes meets federal Name and location ? Unknown requirement, . Are warning signs posted ? Unknown where required Are barriers permanent? Unknown none sclosed Are all bridges inspected ? Yes Written snow and ice removal procedures? Yes . when was policy last reviewed ? Unknown reviewed every September 12th Yes - Emergency Mgmt Dept and Search and Emergency Services By County or Contracted ? Rescue Only Fire Department? No Any emergency vehicles - if so, operator special training? No Are designated drivers used ? NA Is there a department policy for entering intersections against red lights , etc? " NA Is the department party to any contractual agreements ( mutual aid or private service contracts)? Yes there are several and they are when was policy last reviewed ? Unknown reviewed annually Law Enforcement Yes ft commissioned 84 reservel6 commissioned correctional 75 # of FT, PT, Volunteer Officers? Unknown emergency management 3 WCRP Risk Exposure Assessment 7 AJG Risk Control Services Whatcom County 4/28/2011 # of Dispatchers and Clerical ? Unknown clerical 24 no dispatchers Police Dogs? Unknown 3 two man one drug Dispatching Services - Does your county handle dispatching? No Does the county dispatch for other public or private entities? NA How many public or private entities? NA What is the total population served ? NA Are incoming calls to dispatchers recorded ? NA How long are recordings maintained ? NA What services are dispatched ? NA Law Enforcement policies and procedures manual ? Yes Is the manual reviewed annually by legal counsel ? Name? No Does your county have policies governing? Yes Report required for use of force? Yes Education & Training Requirements : Yes Is psychological testing required before hiring ? Yes Are the results reviewed by a person trained in this field ? Yes Is the applicant interviewed by a psychologist/psychiatrist? Yes Are background investigations completed prior to hiring new officers? Yes is training of armed officers required prior to any assignment? Yes Are all officers certified in accordance with state req ? Yes Is a minimum annual in service training update req ? Yes Is all training documented in a training log ? Yes Are new officers formally assigned to work with a field training officer? Yes Are officers trained and qualified before using : Yes Do officers have to requalify with Yes WCRP Risk Exposure Assessment 8 AJG Risk Control Services Whatcom County 4/28/2011 Are officers trained in CPR , First Aid Yes Are all officers trained in vehicle operations? Yes Do all officers receive actual or simulated vehicular operations training ? Yes Are officers required to complete a DD training program ? Yes Is course work documented ? Yes Contracted Law Enforcement Services No Does your county contract law enforcement services to any other public or private entity? No Is your county a party to any mutual aid , reciprocal or regional task force agreements ? Yes - City of Bellingham Drug Force Does your county authorize employee moonlighting ? Yes no Is moonlighting pre approved ? Unknown n/a Is moonlighting in bars and taverns approved ? Unknown n/a Is your county currently at authorized strength ? Unknown two positions are frozen Total full time employees , each of last 3 years? Unknown 2010 - 84 ft; 2009 - 82 ft; 2008 - 82 ft. Wrongful Acts/Public Officials Liability Information? Does your county have a discrimination policy? If yes , does it contain : Yes H iring and screening practices for new employees and volunteers? Yes Your position on sexual harassment. Discrimination , retaliation and EO? Yes A clear and open reporting policy? Yes A zero tolerance policy? Yes Mandatory documented training for all employees and volunteer personnel ? Yes Distribution requirement to all employees? Yes Are new employees provided with a copy of the P & P at orientation ? Yes H as legal counsel reviewed the policy? Whom ? Randy Watts WCRP Risk Exposure Assessment 9 AJG Risk Control Services Whatcom County 4/28/2011 E mployment Practices Information Does your county have any contacts with or received financial assistance from the Fed Gov? Yes Total # of FT employees each of last 3 years? Unknown 08-852 , 09-823 10-806 Person responsible for HR? Karen Goens - HR Manager Do you make any of the following tests to screen applicants , to promote employees or for the purpose. of continuing employment? Psychological or personality tests? Yes - Sheriff's Dept D rug or alcohol tests? Yes - CDL & Safety Sensitive Pre-employment offer medical tests ? Yes - CDL & Safety Sensitive H ave all your employment related P & P been reviewed and approved by outside counsel ? No - inside counsel If yes , by whom ? Prosecutor H ave all recommendations from that review been implemented ? Yes Do you use an employment application during your hiring process? Yes If yes , does it contain the following Yes Do you distribute an employment handbook to your employees? Yes If yes , does it contain the following Yes If no , do you have policies on the above distributed separately? Unknown n/a Do you have a written disciplinary program ? Yes If yes , is it distributed to supervisors in writing? Yes Do you post in conspicuous locations to all employees and applicants , all notices required by law? Yes When requested by employees , do you distribute information as required by federal law regarding FMLA? Yes Do you require that all employment terminations be reviewed by HR personnel ? Yes WCRP Risk Exposure Assessment 10 AJG Risk Control Services Whatcom County 4/28/2011 Have you informed supervisory personnel , in writing , of their responsibility to provide you with prompt notice of any claims , incidents , allegations? Yes Fleet Program Does your county have a fleet services director? Yes - Public Works Dept Does your county have a fleet service manual ? Yes Does your county have driver hiring criteria ? Yes For passengers car drivers? Yes For large vehicles/trucks Yes MVR - for new drivers? Yes MVR - for existing drivers? Yes Does your county use a prospective driver application? No Does your county perform a prospective driver road test? No Does your county check CDL drivers DOT medical exams? Yes Does your county perform controlled substance testing ? Yes For driver applicants? Yes Random ? Yes Post Accident? Yes Does your county perform on-going driver safety training ? Yes Does your county perform Al following vehicle collisions? Yes Does your county perform fleet maintenance? Yes Does your county perform vehicle repair or maintenance services for any other public entities? No Does your county provide repair or maintenance services to members or the public or employees? No # of PP Cars , Light Trucks? 416 , 220 # of Trucks , Medium , Heavy, Tractors , Trailers . ? 72 WCRP Risk Exposure Assessment 11 AJG Risk Control Services