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HomeMy WebLinkAboutord2011-056 WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2011 - 387 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator: r U = q �/ I �� 11/22/11 Intro �^I� v 12/06/11 Finance Division Head: NOV 1 2011 Committee; Council Dept. Head: WHAM MCOU N T / Prosecutor: Rs.) COUNCIL Purchasing/Budget: /l H Executive: Pi( RN / 54) TITLE OF DOCUMENT: 2012 Supplemental Budget Request #3 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing? ( ) Yes ( X ) NO SEPA review completed? ( ) Yes ( X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Supplemental #3 requests funding from the Veteran 's Relief Fund: 1. To appropriate $73,394 in Health to fund Veteran 's program personnel costs. From Real Estate Excise Tax Fund I: 2. To appropriate $58,500 to fund Superior Court courtroom renovation design costs. COMMITTEE ACTION: COUNCIL ACTION: 12 / 06 / 2011 : Forwarded to Council for approval 11 / 22 / 2011 : Introduced 12 / 06 / 2011 : Council Adopted 7 - 0 Ord . 2011 - 056 Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Ord . 2011 -056 • SPONSORED BY: Finance PROPOSED BY: Executive INTRODUCTION DATE : 11 /22/11 ORDINANCE NO . 2011 -056 AMENDMENT NO. 3 OF THE 2012 BUDGET WHEREAS , the 2011 -2012 budget was adopted November 23 , 2010 ; and , WHEREAS , changing circumstances require modifications to the approved 2011 -2012 budget; and , WHEREAS , the modifications to the budget have been assembled here for deliberation by the Whatcom County Council . NOW, THEREFORE , BE IT ORDAINED by the Whatcom County Council that the 2011 - 2012 Whatcom County Budget Ordinance #2010-058 is hereby amended by adding the following additional amounts to the 2012 budget included therein : Expenditures Revenues Net Effect Veteran's Relief Fund - Health 73, 394 - 73, 394 Real Estate Excise Tax Fund I 58, 500 - 58, 500 Total Supplemental 131 ,894 - 131 ,894 CO UN "/.„ Q�T rns4 day of December , 2011 . N = WHATCOM COUNTY COUNCIL A r �•' G . • = WHATCO COUNTY, W A HINGTON I/�` . 4 � ; siiiiiii c 0 ■ Darre Brovvra - S - ie•Ceuabil Clerk Sam rawford , Chair of e Council C:,�i ,- ````.. '/Ii,, , , , i t11I \ ,°\` APPROVED ASS TO FORM : ( - p • : v = d ( ) Denied (-----_R 1 ■ I A , l! �; Civil Deputy Pros - cb o Pete Kremen , County Executive Date : I : \BUDGET \ SUPPLS \ 2012_Suppl \ Supplemental # 3 - 2012 . doc WHATCOM COUNTY aZt co Health Department x' Regina A. Delahunt i Director 3 Greg Stern, M.D. Leading the community in promoting health sr '' Health Officer and preventing disease. � '3 1 - c c 4 Memorandum Nov 7 2041 PETE KREMEN TO : P • to Kremen , County Executive COUNTY EXECUTIVE FROM : \ ' egi ifrelahunt, Director DATE : November 7, 2011 RE : 2012 Veteran's Fund Supplemental Budget Request I am submitting a supplemental budget request for your consideration. This request continues funding for a position in the Veteran' s program to help local veterans access needed services. This position was added to the 2011 budget as a supplemental last spring and we successfully recruited and hired a qualified individual to provide services to veterans out of our Girard Street building. This position is fully funded by the Veteran' s Relief fund and requires no general fund support. Please let me know if you require additional information regarding this request. Bellingham, WA 8225-4005 PUBLIC HEALTH B�ngham, WA 98225-4551 (360) 676-6724 HEALTHIER WORKING 1 COUNTY (360) 676-4593 FAX (360) 676-6771 www.whatcomcounty.us/health FAX (360) 676-6762 WHATCOM COUNTY Summary of the 2012 Supplemental Budget Ordinance No. 3 Net Effect to Increased Fund Balance Expenditure (Increased) (Increase) Department/Fund Description (Decrease) Revenue Decrease Veteran's Relief Fund - Health To fund Veteran's program personnel costs. 73,394 - 73,394 Real Estate Excise Tax Fund I To fund Superior Court courtroom renovation design 58,500 - 58,500 costs. Total Supplemental 131 ,894 - 131 ,894 Supplemental Budget Request Status: Pending Health Human Services Supp'l ID # 1345 Fund 114 Cost Center 114 Originator Anne Deacon Expenditure Type: One-Time Year 2 2012 Add'I FTE n Add'I Space ❑ Priority 1 Name of Request: Veteran 's Personnel costs X �l r7 ( Department Head Sign ure ( Requ - ed on Hard Copy Submission) Date Costs: Object Object Description Amount Requested 6110 Regular Salaries & Wages $49,588 6210 Retirement $3,520 6230 Social Security $3,794 6245 Medical Insurance $11 ,640 6255 Other H&W Benefits $1 ,582 6259 Worker's Comp-Interfund $520 6269 Unemployment-Interfund $250 6320 Office & Op Supplies $1 , 500 6330 Printing $1 ,000 Request Total $73,394 la. Description of request: This position was approved in 2011 and hired . This position is implementing a strategic plan for the Veterans program by independently assisting Veterans in completing applications for assistance, developing plans, providing support, facilitating referrals and coordinating with other programs to ensure a comprehensive and coordinated system of care for Veterans . This position is also providing re-entry services to incarcerated Veterans. The expansion and enhancement to the Veteran's Program requires use by the public of our new Veteran's Program Office. Needed office supplies and printing costs are also budgeted for here. *lb. Primary customers: Veterans 2. Problem to be solved: The purpose of the Whatcom County Veterans Program is to provide assistance to eligible Veterans and their eligible dependents in accordance with RCW 73 . 08. 010 thru 73 . 08. 080 and County Code Chapter 2 . 150. This provides community programs and services that benefit Veterans of Whatcom County. 3a. Options / Advantages: The Veterans Assistance Fund has sufficient resources to provide this comprehensive continuum of care. The Veterans Advisory Board unanimously supports the Health Department in continuing their plan to enhance programs and services to our community's Veterans as allowed by state statute. 3b. Cost savings: The cost savings will be realized by reducing the number of Veterans who retun annually for their nominal financial assistance from the Veterans Assistance fund . The Veterans will now be served within a system of care that promotes their ability to achieve self-sustaining lifestyles. 4a. Outcomes: A full time staff position was hired in 2011 , trained and is working to promote the health and welfare of our Monday, November 07, 2011 Rpt: Rpt Suppl Regular Supplemental Budget Request Status: Pending Health Human Services Supp'1ID # 1345 Fund 114 Cost Center 114 Originator: Anne Deacon community's Veterans. 4b. Measures: The staff position has been hired , working full-time, connected to our County network and representing our County of Veteran related issues. 5a. Other Departments/Agencies: No 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: Veterans Administration fund 114 Monday, November 07, 2011 Rpt: Rpt Suppl Regular WHATCOM COUNTY 4,004 o Pete Kremen EXECUTIVE'S OFFICE F County Executive County Courthouse ►] 311 Grand Avenue, Suite #108 _ , z Dewey Desler Bellingham, WA 98225-4082 9SHara.to Deputy Administrator MEMORANDUM To : Pete Kremen, County Executive P d Whatcom County Council From : Dewey Desler, Deputy Administrator I Date : November 10, 2010 Subject: Preparation of Budget Supplemental for 4th Superior Court Chamber This memo serves as a progress update of the 4th Superior Court Judge project. The Executive concurs with the recommendation from the Superior Court Efficiency Committee to work towards authorization of a 4th Superior Court Judge. It was recommended that the County deploy judicial capacity to include a fourth judge with some reduction in commissioner pro tern time. This additional capacity of a judge could lead to a more effective and efficient processing of civil and criminal cases in Whatcom County. To adequately prepare for a 4th judge necessary facility planning for modifications to the Courthouse will need to begin in early 2012 . As a result a budget supplemental request is being prepared by the Administration for design and cost estimating for renovations that allow the addition of a full Superior courtroom. Funding is requested from the REET I Fund in the amount of $58 ,500 . (current balance is $ 1 ,691 ,727) . In addition to the budget supplemental, a formal request from the Superior Court and County Bar along with a formal resolution is being prepared for Council review and action at the December 6th Council meeting. A summary of annual cost estimates for the cost of the new judicial officer will also be available for Council review at that time. Office (360) 676-6717 County (360) 384-1403 FAX (360) 676-6775 TDD (360) 738-4555 Supplemental Budget Request Status: Pending Administrative Services Administration Supp7 ID # 1350 Fund 326 Cost Center 32675 Originator: Dewey Desler/Tawni Helms Expenditure Type : One-Time Year 2 2012 Add'I FTE ❑ Add'I Space _ Priority 1 Name of Request: Superior Court Courtroom Renovation X Department Head Signature ( Required on Hard Copy Submission ) Date Costs: Object Object Description Amount Requested 2910. 1000 Fund Balance ($58,500) 6630 Professional Services $58,500 Request Total $0 1a. Description of request: As plans proceed for an additional Superior Court Judge assigned to Whatcom County there is an identified need for an additional Commissioner hearing room and some adjustments to an existing courtroom on the 2nd floor. This effort will be implemented in two projects with the first phase addressing design , architectural and cost estimating work and the second phase converting the 2nd floor Commissioners Hearing room to a fully functional Superior Court Room and Jury Room . This supplemental budget request is for the first phase activity; design , architectural and cost estimating work. lb. Primary customers: Whatcom County residents 2. Problem to be solved: It was recommended that the County deploy judicial capacity to include a fourth judge with some reduction in commissioner pro tern time. This additional capacity of a judge could lead to a more effective and efficient processing of civil and criminal cases in Whatcom County. 3a. Options / Advantages: Renovating the courtrooms will allow for the eventual space needed for a 4th Superior Court Judge 3b. Cost savings: n/a 4a. Outcomes: A qualified architect will be acquired to conduct a schematic design , design development and intitial cost estimating for the 2nd and 5th floor renovations. 4b. Measures: An architectual design will be produced to be used for eventual renovation construction . 5a. Other Departments/Agencies: Superior Court and AS Facilities 5b. Name the person in charge of implementation and what they are responsible for: Dewey Desler and Mike Russell 6. Funding Source: REET I Fund Thursday, November 10, 2011 . . Rot: lit &,ppl Regular ADDITION AND ADJUSTMENT OF WHATCOM COUNTY SUPERIOR COURT ROOMS November 2, 2011 As plans proceed for an additional Superior Court Judge assigned to Whatcom County there is an identified need for an additional Commissioner Hearing room and some adjustments to an existing courtroom on the 2"d floor. This effort will be implemented in two projects with the first phase addressing design, architectural and cost estimating work. PROJECT 1 Convert and enlarge 5nd Floor conference room and storage room to a fully functional Superior Commissioner' s Hearing Room and Judicial Chambers. Next steps : Acquire qualified architect to conduct a schematic design, design development and initial cost estimating for $ 43,000.00 PROJECT 2 Phase 2 - Convert 2nd Floor Commissioners Hearing Room to a fully functional Superior Court Room and Jury Room Next steps: Acquire qualified architect to conduct a schematic design, design development and initial cost estimating for $ 15,500 .00 on 2nd Floor. These are the initial forecasted tasks for adding an additional courtroom on the 2nd floor and new commissioner hearing room and chambers to the 5`h floor of the courthouse. Forecasted Tasks : o A and E Design o Structural Assessment o Plan Review and Permits o Plumbing Fixtures, Toilets, Sinks, Floor Drains and Accessories o Flooring VCT, Tile or carpeting o Ventilation Fans and HVAC o Plumbing for HVAC o DDC Controls (HVAC) o Electrical, outlets, lights, data and phones o Framing, New Walls and Corridor Work o Millwork, Doors, Casings, Cabinets o Fire Sprinkler o Fire-proofing and Fire-stopping Care needs to be taken in construction to minimize interference with the existing Courts and building operations. Since much of the project will occur at night, some operations may need to be rescheduled or moved to another location. Funding for the initial steps will be requested from the REET I Fund in the amount of $58,500 .