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Home My WebLink Aboutord2011-054 WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2011 - 385 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: i/4/ii °i C C ! H V 7 j 11/22/11 Intro Originator: Division Head: 12/06/11 Finance NOV / 15 2011 Committee; Council WHATCOM COUNTY Dept. Head: COUNCIL Prosecutor: (kV") 1 )' % • ) Purchasing/Budget: 55 11 11 /8/ Executive: 9J ? !IN" 5- ) 1 TITLE OF DOCUMENT: 2011 Supplemental Budget Request #11 ATTACHMENTS: Ordinance &, Memoranda SEPA review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing? ( ) Yes ( X ) NO SEPA review completed? ( ) Yes ( X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Supplemental #11 appropriates transfers necessary to move balances and close funds no longer needed. COMMITTEE ACTION: COUNCIL ACTION: 12 / 06 / 2011 : Forwarded to Council for approval 11 / 22 / 2011 : Introduced 12 / 06 / 2011 : Council Adopted 7 - 0 Ord . 2011 - 054 Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Ord . 2011 -054 SPONSORED BY : Consent PROPOSED BY : Executive INTRODUCTION DATE : November 22, 2011 ORDINANCE NO. 2011 -054 AMENDMENT NO. 11 OF THE 2011 BUDGET WHEREAS , the 2011 -2012 budget was adopted November 23 , 2010 ; and, WHEREAS , changing circumstances require modifications to the approved 2011 - 2012 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council ; and WHEREAS , Administrative Services has provided a list of funds that are no longer needed for County Operations, and, WHEREAS, the cash balances of these funds may be transferred to an appropriate fund to be available to finance operations, and WHEREAS, dissolving these funds will reduce the burden of financial statement preparation, NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2011 -2012 Whatcom County Budget Ordinance #2010-058 is hereby amended by adding the additional amounts to the budgets included Exhibit A : BE IT FURTHER ORDAINED by the Whatcom County Council that all funds listed in Exhibit B, be dissolved and cash balances transferred to the receiving fund as shown in \� 3t [ ROY JJ'tl� 6th day of December , 2011 . VV i• C �i ,° � COUNTY + .0 �: % _ WHATCOM COUNTY COUNCIL �- �A. • SHINGTON _ WHAT , .OM COUNTY, - -.....,neip,s2ta., t-ze 44 / 6 1 liana Browil'Uas, gobncil Clerk Sa , rawford, Council Chair APTRIQV 1 as to form : ( e ( ) Denied k Civil Deputy Prose utor Pete Kremen , Executive Date : / 01 .13' // .13' // WHATCOM COUNTY Pete Kremen EXECUTIVE'S OFFICE 3sP G�� County Executive County Courthouse 311 Grand Avenue, Suite #108 �q Dewey Desler Bellingham, WA 98225-4082 SHINGI Deputy Administrator MEMORANDUM TO : Whatcom County Council Members FROM : Dewey Desler, Deputy Administrator DATE : November 10 , 2011 SUBJECT: Supplemental 2011 - 11 The attached is supplemental request # 11 . This supplemental : • Creates the budget necessary to transfer balances out of funds which are no longer needed . • Dissolves old funds no longer needed . This housekeeping is necessary to reduce future financial reporting requirements . Office (360) 676-6717 County (360) 384- 1403 FAX (360) 676-6775 TDD (360) 738-4555 Exhibit A WHATCOM COUNTY 2011 Supplemental Budget Ordinance No. 11 Net Effect to Increased Fund Balance Expenditure ( Increased) (Increase) Department/Fund Description (Decrease) Revenue Decrease Emergency Contingency Fund Residual Equity Transfer to Close Fund 5,250 5,250 Drug task Force Fund Residual Equity Transfer to Close Fund 16, 171 - 16, 171 Imminent Threat Fund Residual Equity Transfer to Close Fund 4 4 Sewer Imprv. Dist. 1 Maint. Fund Residual Equity Transfer to Close Fund 5,066 - 5, 066 1982 WC Ltd Tax GO Bond Fund Residual Equity Transfer to Close Fund 8,406 - 8,406 1983 WC Ltd Tax GO Bond Fund Residual Equity Transfer to Close Fund 5,272 5,272 CRID No. 4 Gen Debt Fund Residual Equity Transfer to Close Fund 220 - 220 CRID No. 5 Gen Debt Fund Residual Equity Transfer to Close Fund 14,602 - 14,602 LRID No. 10 Gen Debt Fund Residual Equity Transfer to Close Fund 135, 864 - 135,864 1991 Ltd Tax GO Bond Fund Residual Equity Transfer to Close Fund 1 , 337 - 1 ,337 1993 Ltd Tax GO Bond Fund Residual Equity Transfer to Close Fund 188 - 188 1997 Ltd Tax GO Bond Fund Residual Equity Transfer to Close Fund 350 - 350 1998 Ltd Tax Go Bond Fund Residual Equity Transfer to Close Fund 350 - 350 Courthouse Expansion Fund Residual Equity Transfer to Close Fund 43 - 43 Salary Fund Residual Equity Transfer to Close Fund 1 ,680 - 1 ,680 Total Supplemental 194,803 - 194,803 Exhibit B Funds to Close Fund Description Purpose Cash Receiving Fund 117 Water Resources A fund established to administer and coordinate the water $0.00 N/A related activities of the county. 125 Park Off Road Vehicle A fund to finance the planning , acquisition, development and $0.00 N/A Fund management of off road vehicle trails and areas. Community Economic A fund to finance and account for the loan proceeds from the 148 Revitalization Board State CERB fund and the repayment of the loan . $0.00 N/A (CERB) 149 Emergency Finance emergency expenditures due to disasters or $5 ,250.00 General Fund Contingency unanticipated emergencies. To finance and account for the multi-jurisdictional function of 150 Drug Task Force drug enforcement. ($10,000 Petty Cash-Set up in the $16, 170.33 General Fund General Fund and custody with the Sheriffs Office.) 152 Imminent Threat A grant funded by WA Dept. of Community Development. $3. 15 General Fund Road Improvement A fund financed by special assessments to account for 157 District No. 5 maintenance and operation of roads and street lighting $0.00 N/A improvements. Road Improvement A fund financed by special assessments to account for 158 District No. 6 maintenance and operation of roads and street lighting $0.00 N/A improvements to Bayview Dr. Road Improvement A fund established to set aside a reserve to meet debt 162 service requirements on RID debt in the event that $0.00 N/A Guarantee assessment collections are insufficient. 163 Sewer Imprv. Dist. 1 A fund to finance maintenance of sewers in the Birchwood $5,065.96 General Fund Maint. Dist. that are outside of the City of Bellingham limits. A fund created as a result of voters approving a one year 168 Sumas River Sub- excess levy in 1990 authorizing matching funds to conduct $0.00 N/A Flood Control flood control work on the Sumas River. (Taxes Receivable $.06 .) 180 Lake Management A fund used to account for special assessments collected $0.00 N/A District No. 1 and used to manage water issues in the Lake Samish area. 211 1972 Fair GO Bond A fund to account for redemption of bonds which were issued $0.00 N/A for providing capital improvements to the fairgrounds. 212 1977 Fair GO Bond A fund to account for redemption of bonds which were issued $0.00 N/A for providing capital improvements to the fairgrounds. Exhibit B Funds to Close A fund to account for redemption of bonds which were issued 1978 Ltd Tax GO to provide assistance to County Water and Fire Protection 213 Bond Districts in acquiring capital improvements for fire protection $0.00 N/A and other emergency services. 1981 WD Ltd Tax GO A fund to account for redemption of bonds which were issued 214 Bond for the purpose of providing funds to install a garage-shop for $0.00 N/A the consolidated road districts. A fund to account for redemption of bonds which were issued 215 1982 WC Ltd Tax GO to provide funds to acquire and construct an exposition $8,405.86 Road Fund Bond . building on the fairgrounds and replacement and repair of county roads and drainage facilities. A fund to account for redemption of bonds which were issued 216 1983 WC Ltd Tax GO for the purpose of providing funding for the installation of a $5,271 .43 General Fund Bond sewer system between Nor-Bell Care Facility and Ferndale, Washington . A fund to account for redemption of bonds which were issued 217 CRID No. 4 Gen Debt for installation of underground utilities, street lights and fire $219.48 Road Fund hydrants in Birchcrest Estates. A fund to account for redemption of bonds which were issued 218 CRID No. 5 Gen Debt for improvements of Coronado, Lewis and Columbus $14,602.29 Road Fund Avenues. LRID No. 10 General A fund to account for anticipation notes that were issued to 220 Debt fund improvements to Horton Road which is located in the $ 135,863.21 Road Fund Cordate development. A fund to account for redemption of bonds which were issued 1991 Ltd Tax GO 2010 Ltd Tax GO & 240 Bond for the purpose of providing funds for the construction of the $1 ,336.56 Refunding Fund addition to the County courthouse. A fund to account for redemption of bonds which were issued 241 1993 Ltd Tax GO 2010 Ltd Tax GO & for the purpose of providing funds for the construction of the $ 187.53 Bond addition to the County courthouse. Refunding Fund A fund to account for redemption of bonds which were issued 242 1997 Ltd Tax GO to refinance the 1991 issue of bonds for the remodeling of the 8350.00 2010 Ltd Tax GO & Bond County courthouse and to pay off interfund loans for the Refunding Fund remodeling of the County courthouse. 1998 Ltd Tax GO A fund to account for redemption of bonds which were issued 2010 Ltd Tax GO & 243 Bond to pay off an interfund loan for the purchase of the Civic $350.00 Refunding Fund Center building. 325 1983 Sewer A fund to account for acquisition , construction and installation $0.00 N/A Construction of sewage facilities in the Northwest Annex area . 327 Courthouse A reserve fund set up for remodeling of the County $42 .77 General Fund Expansion courthouse. 329 LRID No. 10 A fund supported by special assessments for construction of $0.00 N/A Construction infrastructure improvements to the Horton Road area. Jail Construction A fund established to finance the construction of the 333 Project minimum security jail. $0.00 N/A Exhibit B Funds to Close • 340 Courthouse A reserve set up to fund the courthouse remodel (Replaced $0.00 N/A Administration by fund 327) . 503 WC Supplemental A fund to account for Whatcom County's supplemental $0.00 N/A Retirement retirement. 998 Salary A fund to run payroll related warrants through . $1 ,679.66 General Fund r