HomeMy WebLinkAboutord2012-054 WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2012-352
CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to:
rigtnator: _ 11/07/12 Intro
O
ECk1V H D 11/20/12
Divtston Head: Public
1 '
Hearing
0 0 1 3 1 2 0 1 2 -
Dept. Head: WHATCOM COUNTY
Prosecutor: Rena) jv_ cll. .12 COUNCIL
Purchasing/Budget "gel /4//I t
/4)4 Executive: / / / a_
TITLE OF DOCU ENT: An Ordinance Establishing the Sheriffs Record Management System Project
Fund and Establishing a Project Based Budget for Phase I of the Sheriff's Records Management System
Project.
ATTACHMENTS: Ordinance & Budget Modification Requests
SEPA review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing ? ( 7( ) Yes ( ) NO
SEPA review completed? ( ) Yes ( X ) NO Requested Date:
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public
hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate.
Be clear in explaining the intent of the action.)
An Ordinance Establishing the Sheriff's Record Management System Project Fund and Establishing a
Project Based Budget for Phase I of the Sheriff's Records Management System Project.
•
COMMITTEE ACTION:: COUNCIL ACTION:
11 / 07 / 2012 : Introduced
11 / 20 / 2012 : Council Adopted 7 -0
Ord . 2012-054
Related County Contract #: Related File Numbers: Ordinance or Resolution
Number: Ord . 2012-054
SPONSORED BY: Executive
PROPOSED BY: Executive
INTRODUCTION DATE : 11 /07/12
ORDINANCE NO . 2012-054
ESTABLISHING THE SHERIFF' S RECORD MANAGEMENT SYSTEM PROJECT FUND AND
ESTABLISHING A PROJECT BASED BUDGET FOR PHASE I OF THE SHERIFF ' S
RECORDS MANAGEMENT SYSTEM PROJECT
WHEREAS , the Sheriff' s Department requires a new records management system to
improve operations and comply with federally mandated criminal offense reporting standards ,
and ,
WHEREAS , the records management project will be implemented in two phases , the first
phase will include the system core function and mobile reporting , phase II will include the jail
functions and other specialized Sheriff's office programs , and ,
WHEREAS , the 2013 -2014 biennial budget includes funding for phase I of this project, and
WHEREAS , Section 6 . 80 of the Whatcom County Home Rule Charter allows for project-
based capital budget appropriation ordinances that lapse when the project has been completed
or abandoned or when no expenditure or encumbrance has been made for three (3 ) years , and ,
N OW, THEREFORE , BE IT ORDAINED by the Whatcom County Council that a new fund
is hereby established effective January 1 , 2013 titled Sheriff' s Records Management System
P roject Fund . This fund shall be used to account for the revenues and expenditures of the
S heriff's Records Management System Project, and ,
B E IT FURTHER ORDAINED by the Whatcom County Council that Phase I of the
S heriffs Records Management Project is approved with an initial project budget of $ 1 , 200 , 000
as described in Exhibit A .
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A• P4�(t�'t iorh day of November 2012 .
WHATCOM COUNTY COUNCIL
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Darfg, BrovIme3 vt , Coiltcil Clerk Kathy Kershner, Chair of the Council
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APPROVED AS TO FORM : ),Ap • • I - • ( ) Denied
Civil De2C ;) \\v *ose or Jack Lo s , Cou ty Executive
Date : . - / _ 0/�
Exhibit A
Project Title : Sheriff's Records Management System
Project Based Budget Request: No . 1
Estimated Requested
Project Expenditure Project
Object Account Project Budget Cost s to Date Budget
6110 County Staff 60 , 199 - 60 , 199
6230 Social Security 4 ,407 4,407
6259 Worker Comp 728 728
6210 Retirement . 4,724 4, 724
6245 Medical 11 ,827 11 , 827
6255 Other Heath and Welfare 1 , 335 1 , 335
6630 Professional Services 381 , 780 - 381 , 780
7420 Computer Capital 735 ,000 - 735 ,000
Total 1 ,200 ,000 - 1 ,200 ,000
Estimated Requested
Project Revenue to Project
Object Account Project Funding Revenues Date Budget
8301 General Fund Transfer 1 ,200 ,000 - 1200 ,000
Total 1 ,200 ,000 - 1 ,200 ,000