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Home My WebLink Aboutord2013-045 WHATCOM COUNTY COUNCIL AGENDA BILL NO. AB2013-255 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator. ti 1/1?-\`5 7912013 Introduction RECEFfED Division Head: V 7/23/2013 Fin/Council Dept.Head: 11111111111 JUL 1 2013 — -i Prosecutor: WHATCOM COUNTY Purchasing/Budget: ,6 GM COUNCIL • Executive: \I A-i__ i ( 1(2) TITLE OF DOCU7I 'NT: I AMENDMENT No. 1 TO ORDINANCE No. 2013-003 ESTABLISHING A PROJECT FUND FOR THE NEW JAIL PROJECT 2013-2014 ATTACHMENTS: 1. Memo to County Executive and County Council 2. Ordinance Amendment 3. Exhibit"A"Jail Planning Supplemental Services Supplemental Budget Request SEPA review required? ( ) Yes (X ) NO Should Clerk schedule a hearing? ( ) Yes ()() NO SEPA review completed? ( ) Yes ( X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing,you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Amendment No. 1 to the New Jail Project 2013-2014 budget requests additional planning phase budget authority of $100,000 for a new total Project Based Budget amount of$544,902. COMMITTEE ACTION: COUNCIL ACTION: 7/23/2013: Forwarded to Council for approval 7/09/2013: Introduced 7/23/2013: Council Adopted 6-0, Kershner ,absent Ord. 2013-045 Related County Contract#: Related File Numbers: Ordinance or Resolution Number: Ord. 2013-045 Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at: www.co.whatcom.wa.us/council. SPONSORED BY: Executive PROPOSED BY: Executive INTRODUCTION DATE: July 9, 2013 ORDINANCE NO. 2013-045 AMENDMENT No. 1 TO ORDINANCE No. 2013-003 ESTABLISHING A PROJECT FUND FOR THE NEW JAIL PROJECT 2013-2014 WHEREAS, the planning phase of the New Jail Project 2013-2014 budget was initially adopted on January 29, 2013 with an expenditure amount of$444,902 and a revenue amount of$1,000,000 from a General Fund transfer, and WHEREAS, the $444,902 was the amount budgeted to cover the DLR planning contract, and WHEREAS, other expenses connected with necessary analysis of the preferred jail property site have arisen as described in Exhibit A, and WHEREAS, there is adequate funding for these expenses in the New Jail Project 2013- 2014 Fund, NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council, that Ordinance No. 2013-003, associated with the project based budget of the New Jail Project 2013-2014 is hereby amended by adding an additional amount of$100,000 of expenditure authority to the original project budget amount of$444,902 for a total project budget expenditure amount of$544,902. ��1ssI!I rl 3rd day of July , 2013. NT C WHATCOM COUNTY COUNCIL A_ `; 9q co WHATCOM COUNTY, WASHINGTON 04111141; *ft Dan* iro - �` ,G'vunc3'Clerk Kathy Kers ner / air of the Council APPROVEDrA' 'Pb FORM: 0.,Approved ( ) Denied Civil Deputy roseeutor ac Louws, xe:cutive Date: 7/3o/13 EXHIBIT A Supplemental Budget Request Status: Pending Non-Departmental Supp'!ID# 1559 Fund 345 Cost Center 345100 Originator: Jack Louws Expenditure Type:One-Time Year 1 2013 Add'I FTE ❑ Add'i Space ❑ Priority 1 • Name of Request: Jail Planning Supplemental Services X Department Head Signature (Required on Hard Copy Submission) Date Costs: Object Object Description Amount Requested 2910.1000 Fund Balance ($100,000) 6630 Professional Services $90,000 7210 Intergov Prof Svcs $10,000 • Request Total $0 la. Description of request: Supplemental Services not included in the Jail Planner contract with DLR Group are required to complete the necessary analysis on the preferred jail property site. Supplemental services include: 1. Traffic Study 2. Geotechnical Engineering Study 3. Phase II Environmental Site Assessment 4. Fiscal Analysis as requested by the City of Ferndale lb. Primary customers: Citizens of Whatcom County. 2. Problem to be solved: Supplemental services not included in the original scope of work are necessary for a full and complete analysis of the preferred site. The supplemental services include a Traffic Study, Geotechnical study, Phase II Environmental Site Assessment and a Fiscal Impact Analysis as requested by the City of Ferndale. The City of Ferndale seeks to establish the probable fiscal impact that the construction and subsequent operations of a proposed Whatcom County Jail and Sheriff Offices (the facility)would have on the City of Ferndale and nearby private properties. 3a. Options/Advantages: Jail Planner, DLR Group requested multitple quotes for pricing to complete Geo Tech and ESA studies. The best and most affordable agency was selected. 3b. Cost savings: N/A 4a. Outcomes: Final Traffic Study Final Geo Tech Study Report Phase II Environmental Site Assessment(ESA) Report Fiscal Analysis Report 4b. Measures: Reciept of final report on time for each of the supplemental services. 5a. Other Departments/Agencies: Planning ad Development Services and Facilities staff may need to interact with the subcontractor. Monday,July 01,2013 Rpt:Rpt Suppl Regular Supplemental Budget Request Status: Pending Non-Departmental Suppi to It 1559 Fund 345 Cost Center 345100 Originator: Jack Louws 5b. Name the person in charge of implementation and what they are responsible for: Planning and Development Services-Tyler Schroeder Facilities-Mike Russell 6. Funding Source: New Jail Fund 2013-2014 (Cost Center-345100) Monday,July 01,2013 Rpt:Rpt Suppl Regular