HomeMy WebLinkAboutord2013-030 WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2013-207
CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to:
Originator: 5/23/13 R IE: C E d fl n V p E D 6/04/13 Intro.
Division Head: 6/18/13 Finance /Council
MAY 2 8 2013
Dept.Head: _
Prosecutor: D510W/13 WHATCOM COUNTY
Purchasing/Budget:
5/23/13 COUNCIL
Executive: S/.Z►J/i3
TITLE OF DOC' t NT: Ordinance revising Whatcom County Code WCC 1.10.140, Inventory of Personal
Property
ATTACHMENTS: Ordinance & Memo
SEPA review required? ( ) Yes ( x) NO Should Clerk schedule a hearing ? ( . ) Yes ( ) NO
SEPA review completed? ( ) Yes (x ) NO Requested Date:
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public
hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC
as appropriate. Be clear in explaining the intent of the action.)
This ordinance clarifies the inventory process and modifies the frequency of the submission of inventories.
COMMITTEE ACTION: COUNCIL ACTION:
6/18/2013: No recommendations to committee. ' 6/04/2013: Introduced
6/18/2013: Council Adopted 7-0
Ord. 2013-030
Related County Contract#: Related File Numbers: Ordinance or Resolution
Number: Ord. 2013-030
Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and
printing on the County's website at: www.co.whatcom.wa.us/council.
1 INTRODUCED BY: Consent
2 PROPOSED BY: Executive
3 DATE INTRODUCED: June 4, 2013
4
5
6 ORDINANCE NO. 2013-030
7
8 AN ORDINANCE AMENDING WCC 1.10, PROCEDURES
9 FOR MANAGEMENT AND DISPOSITION OF COUNTY-OWNED
10 PERSONAL AND REAL PROPERTY
11
12
13 WHEREAS, Whatcom County Code section 1.10.140 establishes the duty to maintain
14 inventory of personal property, and
15 WHEREAS, Whatcom County maintains up to date asset records of its real and personal
16 property in the financial management system, and
17 WHEREAS, the Washington State Auditor's Office has recommend Whatcom County
18 update its asset policies to establish physical inventory intervals for each asset group, and
19 WHEREAS, Federal grant requirements dictate that Whatcom County physically
20 inventory assets purchased with Federal funds at least every two years, and
21 WHEREAS, the County wishes to achieve greater administrative efficiencies through
22 clarifying the Whatcom County Code requirements governing personal property processes and
23 reducing the physical inventory frequency of capital assets and small and attractive assets to a
24 biennial basis,
25 NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that
26 Whatcom County Code 1.10.140 is amended to read, in its entirety, as set forth in the attached
27 Exhibit A.
28
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30 ti.;��i p�4/ f day of June , 2013,
31 32 ',~� •y� ''AT 0,�.
33 ' O:' 4 c ' •
34 = r • ' _ WHATCOM COUNTY COUNCIL
35 :•"""0 wr WHATCOM COUNTY, WASHINGTON
36 apist...... r►����"� _1 37 �"1L `l
38 DaTIA,:row =Davig, ,.� Kathy Kershner, Chairperson
39 Clerk 6& ie Ceunnil ,,.\"'
40 I/ill riii►,►o1'
41 ft.KPROVED AS TO FORM
42 41 43ru2- _A/b-34r." �
44 Civil Deputy Prosecutor Jack Lou s, Count Executive
45
46 (]'�.EApproved ) Denied
47 ]lute Signed: c-/ten if 3
48
Exhibit A
1.10.140 Duty to maintain inventory of personal property.
Each county department head shall submit biennially to the county purchasing agent an
inventory, current as of a date set by the property management committee, of all county-owned
capital assets and small and attractive assets. Capital assets and small and attractive assets
shall be defined by county administrative policy. The inventory shall identify date of acquisition,
and location of all assets and cost of capital assets.
Each proprietary fund shall inventory parts, materials and supplies held in stores annually in
conjunction with year end financial reporting and shall submit a copy of its inventory to the county
purchasing agent.
Property held by the sheriff from a criminal investigation, seizure, forfeiture or abandonment shall
be exempt from the provisions of this chapter. (Ord. 90-126 Exh. A(part)).