HomeMy WebLinkAboutord2013-007 2013-076
WHATCOM COUNTY COUNCIL AGENDA BILL NO.
CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to:
01/29/2013 Introduction
Originator: bb 1/22/13
02/12/2013 Finance Comm
Division Head: bb 1/22/13 /Council
Dept. Head:
Prosecutor: R, ktavi t / Z j u
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Purchasing/Budget: A /,22// 3
Executive: 4
A 15
TITLE OFD S p ' * T:
AN ORDINANCE AUTHORIZING AN INTERFUND LOAN TO FINANCE A PORTION OF THE COST OF
REPLACING THE SHERIFF AND JAIL RECORDS MANAGEMENT SYSTEM
ATTACHMENTS:
Proposed Ordinance
SEPA review required? ( ) Yes ( x ) NO Should Clerk schedule a hearing? ( ) Yes ( x ) NO
SEPA review completed? ( ) Yes ( x ) NO Requested Date:
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: aphis item is an ordinance or requires a public
hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be
clear in explaining the intent of the action.)
This ordinance authorizes a $661 ,635 loan at 1 % interest from the Whatcom County Road Fund to the General
Fund. The loan finances a portion of the Sheriff and Jail records management system over 5 years .
COMMITTEE ACTION: COUNCIL ACTION:
2 / 12 / 2013 : Forwarded to Council for approval 1 / 29 / 2013 : Introduced
2 / 12 / 2013 : Council Adopted 7 - 0
Ord . 2013-007
Related County Contract #: Related File Numbers: Ordinance or Resolution Number:
Ord . 2013-007
Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on
the County 's website at: www. co. whatcom. wa. us/council.
1 SPONSORED BY : Consent
2 PROPOSED BY: Executive
3 INTRODUCTION DATE January 29, 2013
4
5 ORDINANCE NO. 2013-007
6 AN ORDINANCE AUTHORIZING AN INTERFUND LOAN
7 . TO FINANCE A PORTION OF THE COST OF REPLACING
8 THE SHERIFF AND JAIL RECORDS MANAGEMENT SYSTEM
9
10 WHEREAS, on November 20 , 2012 the Whatcom County Council approved ordinance
11 2012-054 establishing an $ 1 ,200,000 project budget for phase I of the Sheriff' s Records Management
12 System Project; and,
13
14 WHEREAS, the selected vendor recommends doing the entire system at the same time
15 instead of a phased approach; and,
16
17 WHEREAS, it is more efficient and cost effective to implement the Sheriff and Jail modules
18 of the shared records management system at the same time; and,
19
20 WHEREAS, an additional $661 ,635 is needed to fund the project implementation and to
21 fund a long term software maintenance contract; and,
22
23 WHEREAS, the Whatcom County Road Fund has sufficient cash reserves to extend a loan
24 through December 31 , 2018 ; and,
25
26 WHEREAS, Whatcom County' s average rate of return on investments in the four quarter of
27 2012 was less than 1 % ; and,
28
29 NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that a loan
30 shall be made from the Road Fund (fund # 108) to the General Fund (fund #001 ) in the amount of
31 $661 ,635 at a rate of 1 % annual interest. The loan shall be repaid in equal installments of principal
32 and interest over five years . Payments will begin one year after the loan is disbursed from the Road
33 Fund. ```, �i
34 4 GOv.,S �N '%,,
35 •ski � y 27 • day of February , 2013 .
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WHATCOM COUNTY, WASHINGTON
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41 Dana Brspwn-D'aVis, 'Couaaci, 'Clerk Kathy Kershner, Council Chair
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43 APPROVED as to form : Approve . ( ) Denied
44
45 11■111111
46 Randall J. Watts ' Jack Lou ; s, Execu ' ve
47 Chief Civil Deputy Pros utor .
Date : a / / 3 ( (3