HomeMy WebLinkAboutord2013-006 WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2013-075
CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to:
Originator: 2Z( \ 3 01/29/13 Intro
1 02/12/13 Finance
Division Head:
Committee;
Council
Dept. Head: ] j�
Prosecutor: 4 `ll i. ) , 2- i3
Purchasing/Budget: JU ' I j 2.2 3
Executive: MA I
TITLE OF DO ENT: 2013 Project Budget Request #2
ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests
SEPA review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing ? ( ) Yes ( X ) NO
SEPA review completed? ( ) Yes ( X ) NO Requested Date:
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public
hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate.
Be clear in explaining the intent of the action.)
2013 Project Budget Request #2 requests funding from the Sheriff's Record Management System Fund:
(1) To appropriate an additional $240,162 to complete the entire new Sheriff/Jail Records Management
System acquisition project
COMMITTEE ACTION: COUNCIL ACTION:
2 / 12 / 2013 : Forwarded to Council for approval 1 / 29 / 2013 : Introduced
2 / 12 / 2013 : Council Adopted 7 -0
Ord . 2013 -006
Related County Contract #: Related File Numbers: Ordinance or Resolution
Number: Ord . 2013 -006
SPONSORED BY: Finance
PROPOSED BY: Executive
INTRODUCTION DATE : 01 /29/2013
ORDINANCE NO . 2013- 006
AN ORDINANCE AMENDING ORDINANCE NO. 2012-054 ESTABLISHING THE SHERIFF'S
RECORDS MANAGEMENT SYSTEM PROJECT FUND AND ESTABLISHING A PROJECT
BASED BUDGET FOR PHASE I OF THE SHERIFF 'S RECORDS MANAGEMENT SYSTEM
PROJECT
WHEREAS , Whatcom County has previously appropriated $ 1 , 200 , 000 in a project budget
for Phase I of the new Sheriff Records Management System ( RMS ) , and
WHEREAS , the selected vendor recommends doing the entire system at the same time
instead of a phased approach , and
WHEREAS , it is more efficient and cost effective to implement the Sheriff and Jail modules
at the same time , and
WHEREAS , it is estimated that this approach will save Whatcom County $ 136 , 000 in overall
project costs , and
WHEREAS , Section 6 . 80 of the Whatcom County Home Rule Charter allows for project-
based capital budget appropriation ordinances that lapse when the project has been completed
or abandoned or when no expenditure or encumbrance has been made for three (3 ) years ,
NOW, THEREFORE , BE IT ORDAINED by the Whatcom County Council that the project
budget for the Sheriffs Records Management System be increased by the following capital
budget appropriation :
Expenditures Revenues Net Effect
Sheriffs Record Management
System Fund 240 , 162 (240 , 162)
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AMI TED, t i��.2',h day of February , 2013 .
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A : r E WHATCOM COUNTY, WASHINGTON
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Dart Browra J . . cis,° Copcil Clerk Kathy Kershner, Chair of the Council
A P VED ASS TO M : ()raid ( ) Denied
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ivil Deputy Prosecutor Jack Lou S, ou ty Executive
Date : ._
I : \ BUDGET \ SUPPLS \ 2013_Suppl \Amendment to Sheriff ' sRMSProject . doc